In Attendance
Deb Ward – conference call, Shannon Cary, Corrie Hutchinson, Jeannette Pierce, Kathy Peters, Kate Anderson, Ernest Shaw, Support: Jacqueline Rash
Correction from 10.28.19 meeting
Homeless in Ellis
- It was recommended by the Provost that, due to lack of Campus Policy regarding homeless, University Libraries is welcome to create our own policy.
Addition: MUPD has clarified that CRR 110.010 Regulations https://www.umsystem.edu/ums/rules/collected_rules/facilities/ch110/110.010_regulations addresses conduct on campus. The Libraries will not create a separate policy.
- Our policy practice is that homeless that enter the building before 10:00pm will not be asked to leave unless they are creating a disturbance. No one is able to enter the building after 10:00pm without an University ID card.
Table space in Colonnade
- It was determined that we will keep our options open for future discussion about this topic as departments move into Ellis and may want a table in the library space to reach students.
Student staff transportation during breaks
- Over interim breaks there is no student transportation across campus.
- It was inquired if LMT would recommend Parking and Transportation provide parking passes for students during the interim breaks or provide bus transportation.
Action: Kathy will pass inquiry along to Parking and Transportation.
Window project
- Campus wants to go ahead with the window project this summer.
- Facilities will need to extend their timeline to complete the work by the end of September.
- Generally, fourth floor, first floor and ground floor windows will be restored. Second floor windows will be replaced.
- Seams, rooflines, downspouts and cracks will be repaired.
- This is a $3 million project.
- Restoration will begin after graduation in May.
- Window replacements will arrive mid-July.
- Concerns about humidity and temperature were discussed.
- It was brought up that LMT would want to strategize to recommend order of windows to be replaced.
- It was proposed that LMT discuss a communication plan to notify students and patrons.
Decision: LMT determined that, due to the need and opportunity and long-term gain, we should approve this project and proposed timeline.
Notary Services
- University Libraries now offers notary services via Nicole Whyte in 104 Ellis Library.
FY 21 Budget
- Since we are a cost center now, it is unsure if Deb and Kathy will meet with the Provost about our 2021 budget as was required in past years.
- The budget office is not asking us to do a long-range plan at this time.
- The flat rate benefit will go from $10K to $10.5K per person.
- We have been asked to look at cost of operation for all of our current services.
- Kathy is working with the Provost office to move funds to cover the order picker and materials trays for UMLDII.
- Departments will be expected to prepare for a 10% pullback next year.
- Open positions will be reviewed.
- LMT members are asked to provide requests for additional positions to Kathy and Brenda.
- Open positions and plans for changing positions will be reviewed.
- Vice Provost search update will be requested.
- Salary pool for campus has not been announced.
- Other campuses are not doing the same budget model. It has been asked how we will coordinate with other campuses in obtaining funding for shared resources.
- It was noted that $3.2M comes from state appropriations. We spent $3.8M so the difference was provided by University Administration.
- It is a goal that the budget for the next year is established by December of the current year.
Listserv
- It was suggested that we create a new listserv for Ellis Library Occupants, separate from the MULIBSTAFF listserv, to deal with building issues.
- Logistics about how to accomplish this were discussed.
Serial changes for FY20 communication
- It was suggested that the Director announce the serial changes to faculty.
- It was also suggested that the announcement include that the list is available on the website.
Action: Deb will work to prepare something in the next two weeks.
Scanner Replacements
- ST Imaging has identified four scanners that need to be replaced.
- We have a donor who is interested in funding this project.
- Discussion ensued regarding placement and if usage would warrant four replacements.
- It was suggested that as we have moved microfilm out of our collection that we wait to support a scanner at UMLD.
Action: Jeannette will discuss with her areas.
Student Budget
- It was suggested that LMT members review the student budget numbers that were posted today.
- Do we have enough student budget to make it to the end of the year or should we use lapse salary to cover overages?
Staff Evaluations
- It was noted that the deadline for staff evaluations is not manageable.
- Extensions to the established deadline was requested.
- MULAC will be considered for deadlines next year.
- It was also suggested that we follow the Provost’s website deadlines.
Decision: Self-evaluations deadline will be Feb. 7th, supervisor evaluation will be April 1st.
FMLA
- FMLA will be managed by an exterior organization.
- Updates to FMLA procedure will be established and communicated in the near future.
Upcoming Dates
- Library Management Team – Tuesday, February 11th from 2-3:30pm
- All Staff Meeting – Thursday, February 13th from 2-3:30pm
- Library Management Team – Tuesday, February 25th from 2-3:30pm