Vice Provost Report – Ann Campion Riley
Display Cases – We sold Doughty Birds for about $8,000. The loving cups moved to the west cases so the east cases can be cleaned and bulbs replaced. Once completed, the loving cups will move back to the east cases.
Special Collections Renovation – First stage is to turn room 406 to a Special Collections classroom once the microfilm has been removed. Some of the funding for this project is coming from what we raised from Giving Day. We hope this will be available for classroom use this fall.
114 Furniture – The new furniture was selected by ULSAC students and includes 2 person booths, tables and chairs. Additional furniture will be ordered in future semesters.
Raise Pool – We are contributing to a campus wide raise pool from the required FY18 budget cuts. These will be merit based raises. Divisions will have to apply to the campus raise committee for each desired raise.
We have a possibility of obtaining a collection of medieval manuscripts.
Campus Strategic Plan – With the System Strategic Plan coming to a close we will embark on a Campus Strategic Plan and the Libraries will renew on our own strategic plan this spring.
Budget update – We will know more after the Curators meeting.
Human Resource Update – Sheryl Cullina
Please attend presentations and provide feedback for candidate searches:
- Two candidates for the Associate University Librarian for Special Collections Archives and Rare Books position are on campus today and Thursday.
- Two candidates for the Missouri Coordinator, National Network of Libraries of Medicine will come to campus in the next two weeks.
Please complete your annual evaluations.
Password changes are due April 11.
Committee appointment information will be sent out soon.
ULSAC University Library Student Advisory Council Research Triangle Presentation – Grace Atkins
ULSAC is comprised of executive student leaders from graduate and undergraduate student organizations. Library Ambassadors is one group whose members also serve on ULSAC.
ULSAC first determined categories of interest to students in spring of 2017.
They collected data in fall of 2017.
They went on a research trip to libraries in the Research Triangle to see some of their visions in action during the winter of 2018.
They collected their data and research to create their Student Vision Plan in spring 2018.
They want to get a joint resolution passed on this vision and present it to System. Proposals such as these indicate to campus leadership what the entire student body supports.
Ann has discussed this Student Vision Report with the Chancellor and Interim Provost.
Closing remarks – Kevin McFillen, SAG Chair:
Qualtrics survey will go out later today to get your feedback on structure and content of Staff Advisory Group.
Next SAG meeting: May 10, 2:00 PM
Vice Provost Ann Campion Riley
Budget – No conclusive information on budget next year. We should get the budget projections in the next week. Unfortunately, we do expect some more cuts to collections. Some have wondered if the Program Evaluation Report that came out with the recommendation to drop some graduate programs would help us save money. As we already don’t spend much resources in these areas, as compared to larger journals, it is unlikely that program cuts will create savings for our collections. It is also unsure at this time how the University will act on these recommendations.
UM Library Council – will have the quarterly telepresence meeting next week and President Choi will join the meeting. They plan to discuss the UM System shared collections funds.
Doughty Birds – We hope to pack them up and send them to the auction house by the middle of Feb.
Sign project – The sign project is almost complete but tell Shannon if you know of any changes that need to be made.
Special Collections update – We will be turning the Microfilm room into a classroom for Special Collections and will be soliciting for gifts for this project through the Giving Day which is March 15th.
Flu epidemic – Please use standard sanitization practices. Service desks can obtain anti-bacterial hand sanitizing pumps from Duane.
Loving cups – Due to restrictions from the donors, we can’t sell the loving cups and need to continue to display them at this time.
Corrie Hutchinson – Associate University Librarian for Acquisitions, Collections and Technical Services
Deadline – We have passed the 50% firm order deadline and we re-allocated approximately $2,000 back to the pool.
Payment history reports – Reports are fixed and we hope to have real reports by Friday.
Phase I of Microfilm project – We will need to pack and ship out the microfilm to Center for Research Libraries. Collection Steering Committee will finalize the list of items to be sent, which will be shared with Selectors.
Rearrangements – The TS conference room will become space for conservation for Michaelle and Ann’s old office will be used as a conference room.
Full text finder – Switch will occur in July.
Van – We have a new Van for UMLD to replace the very worn and depreciated old van.
Dorothy Carner – Head of Journalism Libraries for Deb Ward – Associate University Librarian & Director Health Sciences Library
SPEC exhibit – Special Collections has put up an exhibit in the Engineering Library. Kate has found some complementary artifacts in the Heritage Collection and they are also on display, called Texts & Tools: A History of Engineering. We really appreciate Special Collections staff for doing this. Kate is creating a poster to advertise the entire exhibit and it will be part of ZOUME, the Mizzou Museum of Engineering. Various exhibits throughout the College will be on display and the ELTC is proud to do its part.
Math Library – Recent work in the Math Library is improving its appearance and reducing the crowded look in the study table area. Some old file cabinets and current-journal shelving has been removed, and it looks much more attractive as a result.
Cash-less – At HSL, photocopy services have been re-vamped to go “cash-less.” We are providing photocopy services to affiliates through copy cards, and asking non-affiliates to use the scanner. We are advising everyone that cash-based copy services are still available at the copy center in Ellis Library.
Manual update – The HSL safety manual has been updated. Anyone who would like to see it can do so by contacting Gayle Mooney.
Deb’s projects – Deb is working with the National Network of Libraries of Medicine to plan for Year Three of the contract beginning May 1. She is also working with SISLT on a grant idea to create a health-focused certificate for SISLT students.
Open House – Just a reminder of the Staff Development Committee Open House in the Digital Media Center immediately following this meeting. If you attend, you can submit that information to Sheryl to become eligible for a drawing at the end of the year for attending SDC programs and events.
Journalism – Sandy and Dorothy had done 20 instructional sessions, that reached about 400 students and that the JAM team had targeted all of the journalism core courses, reaching about 1300 students this semester.
Cindy Cotner – User Engagement Librarian & Interim Head Access Services
RAIS Division for Jeannette Pierce – Associate University Librarian for Research, Access, & Instructional Services
New Positions – Digital Services is looking forward to welcoming Charlotte Landreth to their group on February 19th. In January Felicity hired a new GA, funded with money from the Office of Graduate Studies, to help putting dissertations into MOspace. In January, Digital Services added 600 items to MOspace in January. With gift funds allocated for HathiTrust work, they were able to add a part-time staff member to Digital Services in November. Since then we have contributed 731 items to the HathiTrust.
Special Collections – They are excited to have had the tall shelves removed from the reading room space, allowing them to move the reference desk closer to the door and, more importantly, opening up the room for easy sightlines and instructional space. Kelli and Tim are busy with classes and orienting John to his new position. Note that Kelli has moved into Alla’s old office, 402. John is now in Kelli’s former office, 405. Tim stayed put in 408.
Access Services – Seeking and evening circulation assistant. They are sad to be losing Charlotte Landreth, but happy for her! They have also been reviewing e-reserve processes and exploring self-check-out stats. We had over 1200 self-checkouts between launch in Dec. 2019 and June 30th.
Reynolds Journalism Institute – Edward McCain continues to work on projects to ensure Missourian content is archived for future accessibility. He and Dorothy continue to spread the word about the importance of personal digital archiving through their JAM (Journalism Archive Management) initiative. He is also Chairing the National Digital Stewardship Alliance – Web Survey group which is in the process for analyzing the survey results.
Gov. Docs. – Marie has been doing lots of work with the Preservation of Electronic Government Information grant and will be presenting about this project at ALA next week.
Open training- Joe, Kimberly, Taira, and Grace attended the Open Textbook Network Training offered by MOBIUS on Monday of this week. This group will be helping to offer training on our campus in the coming year.
Research and Instructional Services:
Office moves- We have been continuing to move offices in the west reference area:
Jeannette is now in Admin, Navadeep Khanal now in 156 (Jeannette’s old office) and Rhonda now in 154. Still to come — Rhonda’s long-term office (157) will become a consultation office sometime in the coming months. Once 157 is complete, the current consultation office in 158 will become Joe Askin’s office.
Upcoming online training:
- February 22 – 9:00am-4:00pm: Wrangling Library Data: Analytics, Dashboards and Spreadsheets
- Multiple sessions on different topics related to library data
- Room locations will be sent to the staff listserv
- March 5-7: Electronic Resources & Libraries 2018 Annual Conference online
- Multiple sessions on many different topics
- Room locations will be sent to the staff listserv
MU Connect – Anne, Nav, and others have continued to work on how librarians integrate into MU Connect. The recent focus has been on how faculty and academic advisors can use MU Connect to refer students to their subject librarian. MU Connect is an online service that integrates into Canvas in order to help connect students with student services.
Writer’s Room – We continue to partner with the graduate student association to host the Writer’s Room on Thursday nights. Librarians meet briefly with the graduate students at the beginning of many of the sessions to share information about our services.
Workshops – The entire group has been busy meeting with classes and conducting workshops. Fridays @ the Library are going strong, and LibWIS Week, a special series of workshops for international students was completed last week, with LibWIS Wednesdays continuing throughout the semester. You can see the variety of instructional activities by viewing the calendar of the web site.
Black History Month – Thanks to Rachel and Paula for working with the Black History month committee again this year. Two events sponsored by the libraries are:
- Feb 5 – Feb 28 Exhibit: War, Peace and Black Progress
- Images on display at Ellis Library from the State Historical Society of Missouri and the University of Missouri Libraries. Sponsors: University Libraries and Missouri State Historical Society.
- Feb 28 6pm Black History & Culture Trivia Night
- Join local celebrities at the Columbia Public Library for a fun and competitive evening of history, culture and prizes. Sponsors: BHM Committee; Columbia Honda; Daniel Boone Regional Library; University Libraries; Paramount Marketing Group.
Open House – Nav is looking forward to seeing all of you at the Digital Media Lab open-house to follow the SAG. This is the space where we have a green screen to make videos and the new Whisper Room for recording.
Anselm Huelsbergen – University Archivist
Archives updates from flood – We are now in Phase II of the flood recovery process. We have moved from the 7th floor to the 1st floor to replace flooring. Archives is now moving up to 7th floor again. Phase III will be replacing furniture and items not immediately needed. All reference work has been continued and materials have been accessible.
Sheryl – HR Manager
Incentive – Keep attending Staff development incentive programs and email Sheryl for raffle tickets.
Student workers – Stay posted for updates on how we want to recognize student workers in the future.
- General announcements & introductions: Kevin McFillen
- Director’s report: Ann Campion Riley
- Depository: We are on the approved capital list from the Board of Curator’s last meeting. Once Facilities gets subcontractors, they will bring their plans to the Board in Feb. Following that, we will get the final approval. We will get the money July 1st. Thereafter, we will start construction. We renewed the annual lease at the current UMLD II facility. We plan to move in late fall ‘18 or early spring ’19.
- Lowry Mall construction: they are hoping to get open by the Homecoming parade.
- Homecoming Open House 9:00 a.m. -11:00 a.m., game at 11:00 a.m., parade starts at 7:30 a.m.
- Congratulations Barb Jones for Achievement Award for MCMLA and to Grace Atkins for Missouri Library Association: Outstanding New Librarian Award
- Ann will attend the Dean’s Council strategic planning and retreat with Chancellor’s staff on Oct. 31.
- Marketing and imaging campaign: retention and freshmen ACT is the highest in MU history.
- Job Placement rate at Mizzou is above the national average.
- University will be doing a large national job placement survey across campus in coordination with the Alumni Association.
- Engineering Librarian and Head of Special Collections searches are going to be reposted.
- Bird delay: the birds are not in as good of condition as we had thought. The campus photographer took pictures and we will put them on online auctions through Procurement. Ann hopes to get enough from the birds to pay for the move from UMLD2 to the UMLD expansion.
- Some libraries are unhappy with iii and Mobius, specifically with available features and pricings. MU is staying with iii and there is a common libraries meeting in October to discuss their plans in continuing or changing these services.
- RAIS quarterly report: Jeannette Pierce
- Ithaka Survey launched last Monday to 6,543 graduate students and 3,090 faculty. We have a 5% completion rate as of last Friday. Oct. 27 is the end date of the survey. We hope to have a 20-25% completion rate. Ithaka will send out reminders, but our word of mouth is important as well. The Gateway announcement can be sent out to inform people of the survey.
- The question project: Jeannette is working to collect questions that are frequently asked so they can do some training with librarians and desk staff.
- A new Senior Information Specialist and a part time employee to focus on the Hathi Trust materials have been hired.
- Adrienne Arden is retiring Oct. 20th and the position description is in process.
- There is a Life Sciences exhibit with a related lecture in Ellis 114 at 2:00 p.m., tomorrow, 10/11.
- Microform readers have been moved from 403 to 404. Room 403 is closed for now with the hope of opening it in the future as office space.
- Marie is helping to coordinate the Missouri State Government Information Conference on Nov. 3 in Jeff City.
- Our Latin American student group is going to create memorials on Nov. 1 to be placed in an Ellis display cabinet.
- GWLA white paper: information literacy paper shows positive correlation with library support and GPA / retention rate.
- Nav is involved with badges and micro credentialing on campus.
- Nav attended Campus Identity meeting specifically working with how we use our web image.
- Joe Askins hosted an instruction forum and reported 120 instructional sessions were held this semester.
- Cindy is doing tours and user engagement through user access instead of through instructional services.
- RapidR is going into effect this week.
- LGBTQ month posters and articles about court cases are up to celebrate Coming Out Week, Oct. 9-13.
- Specialized Libraries quarterly report: Dorothy Carner
- Reviewed fax machines and phone lines this fall.
- Michelle and Kate are doing outreach for first year students, newsletter submissions and COE digital signage.
- Noel met with evaluators from the Accreditation Board for Engineering & Technology, to answer questions about how the people and resources in Ellis and the Engineering Libraries support the educational needs of the College of Engineering’s students.
- Our HSL is hosting MCMLA in Columbia for the first time since the 1970’s.
- HSL is working with a School of Journalism Strategic Communication Capstone project this fall.
- National Network of Libraries of Medicine, graduate assistant started this week to lead this year’s NNLM project.
- Journalism working with AdZou to remarket JAM program.
- Edward and Dorothy have been collaborating with IFLA and IIPC colleagues on an international survey of national and state libraries concerning current legal and electronic-legal deposit laws.
- Dorothy presented parts of the survey at the most recent CRL eDesiderata webex conference on digital news last Wednesday.
- ACTS quarterly report: Corrie Hutchinson
- We have a lot of work to do to get ready for the expansion; cleaning out duplicates and working to clean out cataloging projects; Dan will be moving to the Depository to help with this project.
- Ruthe will be helping with some projects at HSL.
- Geoffrey Preckshot from UMLD recently retired; we wish him the best.
- We are looking to get a new Link Resolver.
- We are thankful to the Provost’s commitment to filling our deficit in the collections budget.
- Corrie is the Chair of Merlin Standalone Taskforce with Julie and we have new products that are being installed.
- Unexpected Sierra upgrade: please email Corrie with problems.
- Site coordinator duties have been transferred from Wayne to Corrie.
- Our new problem ticketing system, called JIRA, will start in January.
- Encore is coming to Merlin at some point. Rhonda is our campus representative for that project.
- Ellis/facilities updates and reminders: Kathy, Dana
- The cameras are being installed on the exterior of the building. They are working on wiring before they install cameras.
- ID Card upgrade starts on Thursday. We will get cards with chips, strips and iClass notation.
- We hope to have the doors converted to read these cards at the end of Thanksgiving break.
- Nametags will be ordered soon. They will be metal and magnetic.
- Steam tunnel repairs should be completed Oct. 20 and Hitt street should be open for the Homecoming parade. 9th street will be closed soon, with expected completion April 1st.
- ULSAC is working on new furniture for room 114. Grace is getting feedback from students to hear what they want. We hope to get the first set of furniture by spring break and the second set by summer break.
- The Museum is displaying vases in Ellis cabinets.
- New One Cards process will be implemented Oct. 31st
- 1st we will have Amazon implemented on ShowMeShop.
- Ellis location signage should arrive any day. They have been delayed due to staffing changes at Campus Facilities.
- HR Updates, upcoming events: Sheryl, Sheila, Ruthe
- Ruthe: we will have a Halloween Party. More details will come soon.
- Denise Atkins presentation on The Allure of Romance Novels or, Why Sex Sells tomorrow, October 11th at 2:00 p.m.
- 18 at 5:00 p.m., Mizzou One Read Program: How Fear Leads to Atrocity, MU faculty panel discussion.
- Annual HR training conference will come out soon.
- United Way Campaign Oct. 16-27. Oct. 17 is Chili Cook Off and Cookie Bake Off
- Penny Wars: Change collection and departmental competition
- Candy guess jar
- Chair closing remarks: Kevin McFillen
- Chancellor Cartwright will be visiting the Libraries at Ellis on Nov. 6th and will be meeting staff and students from 2:15 p.m. to 3:00 p.m. in 114A.
- Next SAG Town Hall – Thursday, November 16th at 2:00pm
- General announcements & introductions: Kevin McFillen
Internal Speaker: Grace Atkins presenting on OERs
- Vice Provost’s report: Ann Campion Riley
We hope to receive approval soon from the Provost for the new $5 million depository. The Campus will loan us the money and we will make installments until it is paid off. Since the other system campuses have found other avenues for depository materials, this is slated as a campus proposal instead of a system proposal such as the current depository was built. Once built, we will then relinquish our rented space for UMLD II.
Provost Stokes has indicated that she will restore $1 million of the funds lost in the campus cuts for our Libraries collections. This will allow us to keep our packages with our large vendors. We can share this information with our stakeholders and interested parties.
The State Historical Society is looking at moving Dec. 2019. Renovations could start in Jan. 2020. The Provost’s office has indicated that the Libraries will have first dibs on the space. Our ideas include Archives moving over, disabilities services, Student Success Center tutoring space. Jim Spain, Vice Provost for Undergraduate Studies, has offered some funds for part of the renovations relating to the space planned for the Student Success Center.
We still hope for an additional expansion to the South. We will look at drawing up plans to share with donors, Chancellor and System President in the near future.
We are pleased to welcome the Council of Deans and Chancellor’s Staff meeting in 114A on Monday mornings for a few months this semester.
- Submitted Question: How is the water being filtered? Is the water safe to drink following the boil advisory?
Drinking Fountains are filtered from sediment and lime. The bottle filling stations are set up with our filters that last longer. Consequently, the “bottles saved” indicator is inactive. The filters are all on an annual replacement program. It does not filter for taste. Jimmy from campus facilities confirmed that the water is safe to drink after the recent precautionary boil advisories.
- HR Updates, upcoming events: Sheryl Cullina
Clarification about the organizational tree changes as mentioned in the past LMT minutes: We are currently considered one department by the campus, but we do not operate or consider ourselves as such. We are applying our current org charts to PeopleSoft.
Engineering Librarian and SCARAB positions are open and accepting applications. Sr. Library Specialist – Digital Services and part time Maintenance Services Attendant are the open staff positions at this time.
Division of Inclusion, Diversity and Equity upcoming training dates and details are being worked out.
Mizzou One Read: Infamy
Sep. 25, 1:00 pm: Experience of Puerto Rican Citizenship
Oct. 6, 12:30 pm: Rights of Guantanamo detainees
Oc.t 18, 5:00 pm: faculty panel about ideas the book raises.
Public library one read, small book display: The Turner House
- Tribute to Debbie Melvin – Kathy Peters
Many library staff members attended Debbie Melvin’s Celebration of Life this past weekend. Delightful stories about Debbie were shared, followed by a picnic lunch. Debbie wanted to be remembered in this joyous manner.
- Guest Speaker: Grace Atkins – Outreach Librarian
SAC: Website will show what organizations are involved in Joint Council with the Student Advisory Committee that has been responsible for facilitating the Student Enhancement Fee passage. SAC is meeting 6 times this semester to keep up with their student vision for the Student Enhancement Fee. They are excited to hear that we want to expand to the South.
OER: Open and Affordable Educational Resources Taskforce has identified their goals and mission. Grace serves on two subcommittees for the OAER Taskforce. UMKC librarian is on the other subcommittees, so we have a librarian represented on all subcommittees. The goal is to educate faculty on what we have already. The focus is on adopting open textbooks that have already been written.
MOBIUS and Open Textbook Network: Sep 27 is the kickoff webinar to explain the partnership. Trains people how to lead reviewed textbook workshops. They hope to have a librarian at every campus to lead such workshops for faculty.
- Chair closing remarks: Kevin McFillen
Staff Advisory Group: Tuesday, Oct. 10th, 10:00 a.m. – 11:30 p.m