Library Assembly
8/23/11, 2-3 pm
4F51A Ellis Library

Attending: Members: Laura Buck, PT Martin, Matt Stottle, , Ann Barker, Jack Batterson, Steven Clayton, Stephen Stanton, Mark Ellis, Libby Myers, June DeWeese, Karen Witt, Gary Cox.  Ex-officio: Jim Cogswell, Ann Riley, Deb Ward.  Guests: Karla Geerlings.

• Announcements :
  • Director’s Announcements – Jim Cogswell : Jim will be up for 360 review in Sept 2011. (All direct reports of Provost Foster are subject to periodic evaluations.) The evaluation will include performance input from peers and those who work in the Dean/Director’s division/college.
  • Access Services – June DeWeese: The recent Shibboleth upgrade created complications with University contract appointment.  Ernest and June have to enter each individual as an exception. Access Services is surviving with the loss of staff (recent retirees were in possession of vast amounts of institutional knowledge).
  • Special Collections – Karen Witt:  Kelli Hansen has put together a presentation (video) on Special Collections web site. She is currently assembling an “in-person” presentation to take on the road when asked. http://mulibraries.missouri.edu/specialcollections/instructor_registration.htm
  • LTS – PT Martin: Mizzou wireless had been spotty the few days prior to the meeting. Thin clients (virtual terminals) located in Ellis were also having some trouble.  DoIT is investigating.  The Student who primarily helped with the web programming moved out of town. Mathew is the only individual currently doing web programming.
  • Deb Ward – E learning Task Force: Deb has been invited to participate in a new task force formed to improve communication about E-learning initiatives on campus. First meeting will be September 15.

• Karla Geerlings, MULSA President gave a report of Ellis Library Staff Lounge renovation plans.     (See Full Report that will be posted on the Library Assembly page:  http://mulibraries.missouri.edu/staff/committees/LibraryAssembly/ )
  • Summary:
    • Subcommittee assembled a report of Ellis Library Staff lounge status/issues.
      • Actions included: removing a soda machine, moving machines, cleaning upholstery, replacing sofa, adding artwork, adding coffee table.
      • Further recommendations: remodeling with new cabinets, deep sink, water softener, hot water. Complete rewiring that would allow rearranging room for better use.
      • Proposal went to Campus Facilities.   Cost estimates were quite a bit over expectations and resources.  (Cost of working in old building and the current location, which in hindsight, was poorly chosen.)
      • MULSA is considering resubmitting a lesser plan.  Priority: Hot Water.
        • Web Page:
          • It has been suggested that the Departments (or other constituents) of each member be listed by their name.
            • Ann Riley so motioned.
            • PT Martin seconded.
            • Unanimous Agreement.
            • Gary Cox suggests that the Staff Web Sub-group start/continue work on staff web page upkeep and recommendations without the third member.

• Library Assembly Questionnaire results.
  • Ann compiled results and sent a report.
    • 47 participants.
    • Gary highlighted results.
    • Discussion regarding Distribution/Dissemination of Library Assembly information/Minutes.
      • Several suggestions about alternate ways beyond News Notes to distribute information: (8 suggestions for distributing by all staff email.)
      • Discussion included recommendation to send out either shorter minutes or a short teaser that directed readers to the Library Assembly Web page for full minutes.
      • Discussion ensued about the Director sharing more information about his calendar and travel (so that interested parties could follow up with him about meetings, events, etc).
        • It was resolved that Jim Cogswell will share “large” calendar items (such as Library related travel that takes him off campus – such as UM Library Directors meetings, GWLA, ARL, etc.).
          • Jim and staff assistant Mark Ellis will work to find a process.

• Next Meeting:  Jim Cogswell is not available to meet Sept 27^th (date of next LA meeting.)
  • Gary asked if the Assembly would like to meet September 20^th instead, or meet without Jim.
  • After discussion, it was resolved that the Recorder, Mark Ellis, will try to reschedule to the 20^th and report back to Gary Cox if a lot of members could not make it that day.

Meeting Adjourned.