Present: Adrienne Arden, Alla Barabtarlo, Wendy Batson, Angie Burroughs Kelly, Sheryl Cullina, Tammy Green, Terri Hall, Steven Hammer, Dustin Hoffman, Jeannette Pierce, Ann Riley, Sandy Schiefer, Marcia Strong, Bette Stuart, & Deb Ward

Next meeting scheduled for April 19th

1. Guest Speaker – Alla Barabtarlo
   • “What is so special in Special Collections?”
   • Alla spoke about the items to be found in Special Collections
   • She told how some of these came to be part of our library
   • She showed examples of clay tablets with cuneiform writing

2. Director Announcements (Ann Riley):
   • University budget
     • There will be a 5% across the board cut expected
     • Cuts will be at the discretion of each department
     • Possible layoffs & non-renewal of some contracts
     • No raises unless for promotion or for those considered below the bottom of their job’s salary range
   • Effects on libraries’ budget
     • Libraries hoping to avoid layoffs
     • Many open positions may not be filled (Those that will be must be justified as essential to the operation of a department.)
     • Proposed closing Ellis Library at midnight rather than current 24/5
     • Possibility of shifting staffing to cover open positions

3. Departmental Reports:

Digital Services Report (Adrienne Arden)

We continue to accomplish a lot of work, digitizing and adding material to the MU Digital Library, and keeping up with submissions to MOspace.  Following are brief details on recent activities of note. 

SCaRB gave us a flat-bed scanner that they no longer needed.  We did some re-furbishing of it and have found it useful for a couple of recent projects.

We continue to migrate content from the legacy digital library to the MU Digital Library.  Some collections that we are close to finishing are:  Savitars, Ag Experiment Station publications, and Alumni magazines. 

In addition, we are undertaking some small digitization projects in support of teaching and research, including a copy of a handwritten volume called the Lucubrator from 1797.  For those not familiar with the word, Dictionary.com lists “lucubrate” as a verb meaning, “to work, write, or study laboriously, especially at night.”  Our volume contains essays written by James Noyes on such topics as hope, envy, public character, bad neighbors, and friendship.  A class on 18^th century literature is studying the text and will be providing transcripts of the content, which we will include in the digital library.  Kelli Hansen and Anne Barker are also working with the class. 

We also are digitizing the Paisa Akhbar, an Indian newspaper from the 1890s.  A doctoral student is interested in access to this paper.  WorldCat shows two holdings worldwide:  MU and a library in Germany.  We have four bound volumes with incomplete holdings from 1891-1989.   

MOspace is getting a lot of our attention as well.  Material from Cyberinfrastructure Day 2016 will be added to MOspace, and we will also post the winning essay in the MU Libraries Undergraduate Research contest.  We have been spending some time enhancing metadata for theses and dissertations.

LTS continues to work on the HathiTrust processing script.  We have a stockpile of digital items to contribute to the HathiTrust when the script becomes available. 

Felicity has been busy with SISLT search committee work.  Three candidates were on campus for interviews in the last two weeks.  Felicity is taking a five-week course through Coursera on data management plans.  She is finding it very useful and is excited about it because the instructor, Helen Tibbo, is well-known in the field of digital preservation. 

Tammie Busch, a member of the Campus Library Committee, has attended their recent committee meetings, and reports that they have been discussing the journal review process being undertaken by selectors and the units with which they liaise.   

Adrienne and Felicity attended the Difficult Conversations workshop sponsored by SDC.

MULAC Report (Sandy Schiefer)

Data Curation Librarian at the University of Tennessee, Knoxville, Chris Eaker, will visit MU April 7-8. His presentation is April 8^th at 1-2 pm in room 213.

April 13^th is the Cyberinfrastructure Day workshop.

RAIS Report (Wendy Batson)

• The Libraries are looking at different discovery tools and would like your input on our current service, Summon.  All library staff are encouraged to complete a survey about Summon, which was sent out in an email to All Staff by Rhonda Whithaus.  The survey closes at 5:00 pm March 16.
• The Libraries will be piloting a chat reference service made available through MOBIUS, called ChatStaff.  The service will extend our chat service to 24 hours.  RAIS will continue to use our current chat service through LibChat during our regular chat hours, and when our librarians go offline the ChatStaff professional librarians will take over to provide chat services.  The service will extend our total chat hours from Sundays at 10:00 am to Fridays at 5:00 pm and Saturdays from 10:00 am to 10:00 pm

Administration (Steven Hammer)

A “Working with Students” workshop will be conducted by Noah Hartsfield on March 24, 2016.  The emphasis of the workshop is creating positive student work environments.  There will be time allotted to sharing experiences and problem solving exercises.

Mark Ellis, Executive Staff Assistant, has announced he’s accepted a position at the Retirement Programs Office.  His final day in the Administration Office is March 25, 2016.

Cataloging & Metadata Department (Angie Burroughs Kelly)

The 202 indexes & abstracts transfer project continues.  Indexes A-TX are completed and in place.  The abstracts A-TX are being pulled, transferred, & labeled.

We continue to replace Y4 documents of Congressional hearings.

We’ve also been working on some Special Collection transfers and cataloging.

The RAPID ILL holdings update has been completed.

Selected files have been pulled from MERLIN for our trial of Ebsco Discovery Service.

HSL (Terri Hall)

Mike, Caryn & Diane have been working on the collections review database.

Taira won another culture of yes service strip from MU HealthCare

Rebecca was a key member of the team that won the Medical Library Assn”s chapter project of the year award for holding the first ever virtual chapter meeting.

We’ve been working on a way to recognize our authors publishing open access and have created a blog with pullout quotes form recent articles about the OA and the scholarly publish crisis.

Don’t forget the heart kudos word cloud you & Chris created for Valentine’s day.

Acquisitions & Collection Development, Accounting-ACTS Division, and Consortial Resources Report (Bette Stuart)

1. Due to a lack of staffing resources, we have ended our WMS project that enhanced table of contents, summaries, subject headings, etc. for our records.  This was a joint project between MS&T, UMKC, and MU.  All libraries, not just MU, are unable to provide the needed staff time to clean up the records after loads.  We will finish the clean-up on the two files we still have and that will be all for this project for the time being. 
2. The new LSO accounts payable feeder system, which allows financial data to be sent from Sierra to People Soft, is now fully implemented.  Special thanks to LTS for their technical support and programming efforts.
3. Cost data in 360 Counter is up-to-date through FY 2015.

Present:  Adrienne Arden, Wendy Batson, Jack Batterson, Tammy Green, Terri Hall, Steven Hammer, Dustin Hoffman, Mike Holland, Jeanette Pierce, Marcia Strong, Bette Stuart, & Deb Ward

Next meeting scheduled for May 17, 2016 (subject to change)

1. Guest Speaker—Melissa Riley, Campus Dining Services

    

   • What’s new for the Bookmark Cafe

      

     • Last renovations were to the food prep area
     • $50,000 approved for updating the dining area, which includes

        

       1. Recovering existing chairs
       2. Adding more seating
       3. Building a bar between the columns
       4. Adding plug-ins
     • Closing time will change to midnight the week prior to and the week of finals rather than the 2:00 AM the previous semester
   • Campus Dining is opening another café in Lafferre Hall (Engineering Building)

      

     • It will be called the Potential Energy Café
     • Will open in January 2017
     • Staffing for the new café will be training at the Bookmark Cafe

 

1. Policy #59 – After Hours Use of the Census Research Data Center (Mike Holland):

    

   • CRDC cannot be unavailable when the library is closed
   • This is an internal policy only to establish guidelines for after hour use
   • Concerns were brought up regarding making sure that users make sure that the main doors into the library are shut securely when entering and exiting.
   • Suggestions made to post a sign inside of the Center in case someone is locked in after hours

 

 

 

 

 

1. Director Announcements (Deb Ward):

    

   • Deb and Ann attended a budget meeting last Monday with Ellen Blair, Garnet Stokes, Ken Dean-Senior Associate Provost, and Rhonda Gibler-Vice Chancellor for Finance. There will be a 5% reduction in our budget. $1.2 million reduction in collections, $800,000 cut in salaries which will come from retirements and from layoffs for two positions hired for the 24/5 hours. Should MSA give us money to keep extended hours, we would not lay off those employees.
   • Addition to UMLD – Ann related to Provost Garnett Stokes that if the libraries were to receive some one time only funds, our priority would be to the UMLD addition, estimated at $10 million.
   • Discussed the feasibility of going forward with another student fee vote. The idea is favorably viewed, but timing is critical
   • On Wednesday, April 12 there was a meeting on construction, with Dan The focus of the discussion was the role of the library 10 years into the future on this campus. It was an energizing discussion in which future hopes were met with interest. The need for the depository was made clear.
   • Last Thursday was the scholarly Communications ACRL Roadshow with focus on Open Access, with good attendance and an interesting program. We will continue to raise these issues with faculty.
   • Friday was MU Remembers Ceremony honoring those MU students who passed away last year. The library picks a new book in memory of each honoree. Cindy Cotner set up a LibGuide so that everyone can see the titles going back several years.
   • The Library Society Dinner featured speaker David Ferriero, the Archivist of the United States.

 

1. Departmental Reports:

 

Digital Services Report to Library Assembly (Adrienne Arden)

Electronic theses and dissertations for fall 2015 are in MOspace with the exception of those having one-year holds and a few problems.  We received 100 theses and 102 dissertations.  Of these, 69 have one-year holds and will be added to MOspace in December.  Of those without holds, 103 are open access, 22 have access restricted to MU or the four UM campuses, and we have 8 problems for which the paperwork wasn’t clear.

We are expecting the PowerPoint presentations from Cyber Infrastructure Day which will be put into MOspace.

Felicity attended the ACRL Workshop on Scholarly Communications and CI Day.  Tammie attended a webinar on Policies for Adding Original Records to WorldCat.  Felicity and Tammie attended sessions presented by Chris Eaker, Data Curation Librarian at the University of Tennessee, Knoxville.

A current project is the digitization and cataloging of University of Missouri 4-H Club Circulars from the 1920s through the 1960s.  Adrienne has enjoyed working on this project to preserve historical 4-H material. Funding for this undertaking came from Project Ceres via a grant co-written by Noel Kopriva and Felicity Dykas.  Digital copies of these circulars will be in the MU Digital Library and in AgNIC, the Agricultural Network Information Collaborative.

 

RAIS Reports (Wendy Batson)

• The Library Ambassadors passed out Hot Box Cookies on Speaker’s Circle for National Library Week.
• Rhonda Whithaus set up rooms for librarians and staff to be able to attend sessions of the Electronic Resources & Libraries and Designing for Digital conferences.
• The library now has a trial for the EBSCOhost discovery tool up on the Gateway (the tab next to Summon), and there is a link for users to submit feedback.  The Usability Group is also conducting testing to compare various discovery tools.
• Sandy Schiefer has graciously agreed to provide support at the Missourian Library after Nina Johnson retires.  Sandy will work part time in Government Documents and part time at the Missourian.

 

 

Security (Marcia Strong)

 

Ellis is having issues with non-students’ odor and sleeping in the Information Commons. They are having problems with students smoking outside near the north entrance.

 

 

Library Technology Services (Dustin Hoffmann)

 

First, Apple is dropping support for QuickTime.  This means that there will be no further updates to the product including security patches.  As such, two security vulnerabilities discovered earlier this year will not be repaired.  LTS will be uninstalling QuickTime from MU Libraries Windows computers over the coming weeks remotely; please refer to an e-mail that LTS will be sending out soon.  It is strongly advised that QuickTime be uninstalled from personal computers.

Second, DoIT has not decided on a time for deploying Windows 10 to the University environment.  LTS will be distributing Windows 10 at some point; however, we are waiting for the completion of DoIT's preparations.

 

 

Cataloging & Metadata Department (Jack Batterson)

In addition to routine cataloging, authority work, cataloging projects, and catalog management activities:

• Resolving 250+ missing/lost items from the Journalism Library.
• Continuing making available remediated items from UMLD2 as they are reprocessed into compact storage.
• Resolving problems from UMLD2 of various types, need cataloging, need barcodes, etc.
• Completed moving of the abstracts A-TX to Room 202 prior to Spring Break.
• Cataloged books and added donor/honoree headings for the Donor Appreciation Ceremony as well as MU Remembers.
• Working on updating annual holdings information for the HathiTrust.

Angie Burroughs Kelly’s last day will be May 4^th as she and her family relocate. We wish her great success in future endeavors.

 

HSL (Deb Ward)

 

• Construction report: They will remove the stairway from the Atrium during the first two weeks in June during the hours of 6pm – 2am weekdays. HSL will close at 6:00 PM on those days.
• UpToDate – funding secured last Friday. School of Medicine pays two-thirds of the cost.
• Deb was in Philadelphia at the Changing Landscapes of Health Sciences Libraries conference. They talked about the way facilities are changing and looked at how to include the Library in the curriculum.

   

  • Terri and Taira coordinated our National Library Week celebration. They showcased recent equipment purchases for standing while working, showed the new trial Scannx scanner to some people and got students to fill in the NLW thought bubbles about what the library means to them. Thanks to Cindy Cotner for providing Hot Box cookies.

 

HSL & Veterinary Library (Terri Hall)

 

Caryn & Mathew have reworked all the Illiad ILL request screens to make them mobile friendly