Library Management Team Meeting
159 Ellis Library
Oct. 25, 2016  2-3:30 p.m.

Present:  Shannon Cary, Sheryl Cullina, Michael Holland, Corrie Hutchinson, Kathy Peters, Jeannette Pierce, Ann Riley, Ernest Shaw, Deb Ward

Update on Self-Checkout Machine
INFORMATION: Ernest updated LMT on the status of the self-checkout machine. It arrived damaged. We may be able to get replacement parts. If we have to wait for a whole new machine to be customized, it will take another six weeks.

Homecoming Open House Report
INFORMATION: Kathy gave a brief report on last weekend’s Homecoming Open House at Ellis Library. We had a good turnout with about 420 visitors.

Library Society Event Reminder
INFORMATION: Ann reminded LMT members that the Library Society event in the spring will be held on April 28. We still don’t have our first choice for speaker confirmed. If not confirmed by mid-November, will move on to other options.

December 1 Budget Meeting
INFORMATION: LMT members discussed preparation for campus budget meeting on Dec. 1. The budget assumptions for next year are a 5% cut, a 2% cut the following year and a flat budget after that. There will be no restrictions on raises for next year.

Bookmark Café Renovation Update
INFORMATION: Kathy updated LMT on the plans for the Bookmark Café renovation

• In order to increase the electrical capacity of the Bookmark Café, both the Libraries and Campus Dining Services will spend $4,200 on the project. This is in addition to the money that is being received from SFCIC.
• The renovations will happen in November, Thanksgiving week, while the Bookmark Café is closed anyway due to renovations to food preparation area in Memorial Union.

Organizational Changes Due to Retirement of Mike Holland
INFORMATION: LMT discussed plans for a temporary reorganization of the library reporting structure due to Mike’s retirement.

ACTION: Ann will share the new reporting structure with Libraries staff. Sheryl will make sure organization charts are updated on staff website.

Student Engagement Handout
INFORMATION: Sheryl presented a new student engagement handout that was created by Noah Hartsfield and a group of student supervisors with help from our student graphic designer. This handout shows how the Libraries’ values align with MU values.

ACTION: Noah will present this handout to student supervisors and encourage them to share this with their student workers.

MOBIUS Membership Meeting
INFORMATION: Ann stated that on Friday there would be a MOBIUS membership meeting, and we will present a letter stating that MERLIN libraries are going to be a standalone cluster of MOBIUS starting next fiscal year.

Transfer Efforts and Information Literacy
INFORMATION: Jeannette explained that Missouri Senate Bill 997 includes a revision of the course transfer policy for the state and enacts a 42-hour block of core competency courses that are transferable among two-year and four-year institutions. There has been some discussion that information literacy may be a part of this core competency.

Policy Review

Policy #14: Workplace Violence
INFORMATION: The Workplace Violence policy was approved and sent to staff for comment. There were no comments from the staff.

ACTION: Policy #14 was approved.

Policy #47: Improper Use of University Library Space and Facilities
INFORMTATION: The Improper Use of University Library Space and Facilities policy was approved and sent to staff for comment. There was one comment received.

ACTION: Policy #47 was approved.

Gift Policy
ACTION: Matt Gaunt is running this policy by staff at Advancement.

Present:  Shannon Cary, Sheryl Cullina, Michael Holland, Corrie Hutchinson, Pat Jones, Kathy Peters, Jeannette Pierce, Ann Riley, Ernest Shaw, Deb Ward

Update from Collection Steering Committee on Cancellation Project
Corrie and Jeannette updated LMT on the collection cancellation project.

ACTION: CSC will work to get the most complete version of the cancellation list published and communicated to faculty, including in MU Info.

Report from Library Committee Meeting
Ann gave a brief report on the Library Committee Meeting that was held on Sept. 30.

• Todd Ruppar from the School of Nursing is the new chair of the committee.
• They discussed budget problems, 24-hour access to Ellis Library, bed bugs, open access and library development efforts.

Greetings for Events
Ann reminded LMT members that it is proper etiquette for a representative from the library to give a greeting at all events that occur in the libraries. In most cases, Ann will give the greeting, but she will assign the duty to someone else if she is not available.

Report from Deans’ Council
Ann gave a report from the Deans’s Council meeting.

• Due to legislative pressure, there will be strict limits on teaching waivers given to faculty. All faculty will have a three and three load unless they have a certain level of research or administrative duties. This does not affect librarians.
• The new vice provost for enrollment management, Pelema Morrice, gave a report to the Deans.Enrollment for next fall is likely to be down again. Main perception is that campus is unsafe despite data that our safety records are in line with peer institutions. Percentage of African-American students is down quite a bit. Missouri State University has become one of our big competitors. Will continue to look at data. Have hired six new recruiters.
• Despite the possibility of continuing budget struggles, the deans have asked that there be no freeze on salaries next year.

Position Updates
There was an update on the status of current positions that need to be filled.

• The Technical Services librarian position will be posted soon.
• The fiscal assistant position has been posted.
• A temporary archivist position will be posted soon to help cover when Mike Holland retires.
• There will be a part-time ILL position posted.
• There will be a full-time Information Specialist position posted in Journalism to replace a full-time Senior Information Specialist position.
• A part-time maintenance person has just been hired.

Events Team Proposal
Kathy presented a proposal to LMT for how to staff the set-up and take down of events. It was suggested that Sheila Voss be named the Events Team Coordinator, and she would recruit and manage students from various library units to handle the physical aspects of events.

ACTION: The proposal will be implemented. Sheila Voss will be the Events Team Coordinator and Shannon Cary will serve as her backup.

Update from Campus Space Utilization Committee Meeting
Jeannette and Mike were not able to attend the Campus Space Utilization Committee meeting because the meeting date was changed without their knowledge.

Transfer Efforts and Information Literacy
Jeannette explained that Missouri Senate Bill 997 includes a revision of the course transfer policy for the state and enacts a 42-hour block of core competency courses that are transferable among two-year and four-year institutions. There has been some discussion that information literacy may be a part of this core competency.

Ellis Library Sign Task Force Update
The Sign Task Force met with Cyndi Curnutte to discuss the Library’s signage project. She is already working with a vendor on sign projects at several buildings on campus, including the hospital.

ACTION: Cyndi Curnutte will do a survey of Ellis Library and the current signage and will come back to the task force with a proposal based on the budget allotted.

Policy Review

Policy #14: Workplace Violence
Sheryl and Pat contributed to the revision of this policy to make it much less verbose.

ACTION: The Workplace Violence policy was approved and will be sent to staff for comment.

Policy #47: Improper Use of University Library Space and Facilities
This policy used to be the loitering policy. It was edited down quite a bit from the previous version.

ACTION: The Improper Use of University Library Space and Facilities policy was approved and will be sent to staff for comment.