Present:  Adrienne Arden, Wendy Batson, Jack Batterson, Ellen Blair, Abbie Brown, Shannon Cary, Cindy Cotner, Ruth Feldkamp, Karla Geerlings, Tammy Green, Terri Hall, Dustin Hoffmann, Mike Holland, PT Martin, Libby Myre, Jeannette Pierce, Ann Riley, & Marcia Strong

1. Discussion:

• Election New Vice-Chair:  Terri Hall
• Conversation regarding the Communications Audit & forums
  • Pros & cons on whether the Library Assembly is still a viable group
  • Better & speedier reporting methods needed
    • Print vs email
    • Face to face
  • Discussion on preferred hierarchy of reporting information
    • Department to department
    • Committee to committee
    • Sent directly to News Notes

2. Director Announcements:

• Restarting of committees
  • Working to restart committees that have been dormant for the past year
  • New appointees have been selected
  • Each committee will share reports with the Library Assembly
• Library space update
  • Jesse Hall departments are moving out on schedule
  • Hope to return room 114 to a study/reading room before school starts on August 24
    • Expecting new carpeting
    • Still a question of what furniture will be in it
    • The projector & screen will remain behind in the little room built on the north side of room 114
  • Room 202 will need some additional work before it is returned to library use; estimated finish time Sept 5, 2015
• Library policy project
  • Restarting the project to update/revise library policies
  • Mike Holland & Sheryl Cullina to take on this task

3. Departmental Reports:

Digital Services Report presented by Adrienne Arden

Digital Services has been quite busy this month working on the migration of digital materials from the Legacy Digital Library into the MOspace Digital Library.  Included are the Sanborn and Plat maps from the early 1900s and Agriculture Experiment Station materials.  The Savitar collection is undergoing improvement in both content and appearance.

Tammie, aided by one of her student assistants, has been scanning selected historical items for an Ellis Library Centennial Collection that will be made available in the Digital Library in honor of the library’s Centennial celebration.  Some examples of this material are library historical rules and hours, such as dinner was observed by closing the library between 6 p.m. and 7 p.m.  Checking out books was limited to three at a time, and, “Book stacks are open to the teachers and officers of the University.  Otherwise, admission to the stacks is necessarily restricted to those advanced students whose work would otherwise be seriously impeded.”  Admission cards were issued by the Head of Circulation only, and the application had to be accompanied by a recommendation from the faculty member who oversees the student applicant’s work. This begs the question: How did undergrads become advanced without access to the library?

Mike Holland joined our weekly departmental meeting on July 20 to get a better understanding of how our team plans and functions. We welcome Mike’s presence at future meetings.

We are anticipating the arrival of spring 2015 electronic theses and dissertations which we will make haste to add to the MOspace Institutional Repository.  We are also working with a faculty member and a Ph.D. student on a project to add datasets to MOspace that are related to urban biodiversity.

Lastly, we have begun another round of enhancements to Ebrary records.

Access Services Report presented by Tammy Green

The twice daily delivery via email of pickup notices seems to be working.  The problem is selecting the best time to do the second delivery.

Circulation will be experimenting with printing paging slips for in-house patrons on weekends and evenings

Administration Report presented by Ellen Blair

Noah Hartsfield, has created new student hour and dollar tracking spreadsheets, which should be very useful to supervisors. 

RAIS Report presented by Wendy Batson

-New librarian, Grace Atkins will start on August 10.

-Five new staff members (with an MLS or currently in an MLS program) will be attending the week-long Ref Desk training in August and will then work an hour or two each week at the Reference Desk in the fall.

Health Sciences Library & Veterinary Medical Library presented by Terri Hall

Medical School starts Monday

MULSA announcement from Ivy Hui – MULSA’s Voluntary Action Center “Back-to-School” Supply Drive ends this Thursday – July 30, 2015. There is still time to donate. Contact Ivy for questions 882-0468. Thank you.

Collection Services Report presented by Ruth Feldkamp

Now that we've reached a new fiscal year, new monographs are back to the usual rhythm.

Cathy Richardson has moved from Physical Processing/Preservation up to Shelving, as of Monday, July 27.

Catalog Management Report presented by Jack Batterson

MCO completed the re-mastering of authority files in Merlin.

Catalog management is still adding new items and discarding the old copies of the Y 4 government documents.  These Y 4 documents were destroyed by the mold at

UMLD2 and Ellis Library is working with other libraries on getting replacements copies.

Catalog management is continuing to keep pace with UMLD in making Merlin records available as they are “reprocessed.” This is part of the ongoing mold remediation process.

Security Report presented by Marcia Strong

No revise of appendix A until the new Director of Library is hired. The Libraries will be giving a merit based pay raises, the letters will go out on the first week of August. The University of Missouri, MU School of Medicine, and Mercy health systems of Springfield, Missouri recently broke ground to transform medical education in Missouri. The project consists of a $42.5 million medical education building in Columbia and the new MU clinical campus in Springfield.

June 23, 2015
Ellis Library Room 159
1:00 – 2:00 PM

Present:  Adrienne Arden, Wendy Batson, Jack Batterson, Rebecca Graves, Tammy Green, Terri Hall, Steven Hammer, Dustin Hoffmann, Jeannette Pierce, Ann Riley, Bette Stuart, & Deb Ward

1. Discussion:

• Electing New Officers  

   

  • Still asking for people to volunteer to run for vice-chair and recorder
  • Have one person interested in running for vice-chair
  • Even though it is not stated in the guidelines for this committee, it would be more logical to wait until July to hold a vote on nominees for the open positions.  This would allow incoming representatives an opportunity to volunteer for either position.
• Approval of Appendix A: Representation

   

  • The UM Library Depositories were left off the list
  • Question arose about whether the temporary shift of departments reporting due to Jim Cogswell’s retiring should be in the appendix
  • Will hold off approval for next month

2. Director Announcements (Ann Riley, Acting Director):

• Jim Cogswell’s retirement announced

   

  • He will officially retire in 2016
  • For the next year, he will continue to oversee development issues, the student fee quest & centennial celebration
  • Meanwhile, the day-to-day operations are under the aegis of Ann Riley for the next year
  • Search for new director may begin in late September or October 2015
  • Possibility of a title change to  “Dean of Libraries” or something similar to match current trends among libraries
• Shifting of departments

   

  • There will be a temporary shifting of to whom departments report during the next year

     

    • Reporting directly to Ann Riley – Administration (except Matt Gaunt to continue reporting to Jim), Security, Library Systems & UM Library Depositories
    • Technical Services to report to Corrie Hutchinson
    • Access Services to report to Jeannette Pierce
    • Digital Services to Mike Holland
    • Consortial Services to Abbie Brown
• Library Management Team Retreat

   

  • Met to discuss the possibilities if the student fee passes or if it does not
  • Reported that the goals & priorities are the same regardless
  • The decision on the fee will only affect the speed at which they will be accomplished
• Student Library Fee

   

  • There is $10,000 donated toward the promotion of the fee referendum
  • Best to use a peer-to-peer promotional group.  Three students have been hired for this purpose.

3. Departmental Reports:

Digital Services Report presented by Adrienne Arden

As part of the restructuring due to Ann Riley’s move to Acting Director of Libraries, as of July 1, Digital Services will become part of SCARaB.  We look forward to whatever adventures await in our new reporting line.

HathiTrust has added our second batch of items to the HathiTrust Digital Library.  The content of this batch was nine reports issued by the Congressional Research Service of the Library of Congress.  We have about 700 left to scan, process, and submit.  This second batch serves as the end of our testing for the processing and uploading of text-based materials, and we will begin uploading text-based materials as part of our regular work.  Next we will test uploading books with images, which requires a different set of specifications.  Thanks to LTS for providing programming support to develop scripts that have automated some of the processing.

We have a new student assistant for the summer whose main focus is digitizing issues of the Columbia Missourian.

Felicity Dykas will be attending ALA in San Francisco from June 25 to June 30.

 

Health Sciences Report presented by Deb Ward

Things are beginning to take shape outside of the Health Sciences Library as the long-planned School of Medicine's Patient Centered Care Learning Center construction gets ready to launch. This new six-story building will be constructed adjacent to the west wall of the HSL. It is wonderful to see the school finally begin construction on the badly-needed facility, so we are joyous in spite of the short-term noise and re-routing required. Here are a few key facts for you to keep in mind in case you're coming over our way for the next two years.

Immediate Dates:

June 22 – Work on the parking lot and current fencing started yesterday and finished today. Old fencing was taken down, and newly configured fencing is to be installed. Once completed, the gates and the west entrance to the building will remain open through the end of July, 2015.

July 8 – set up tent for the Groundbreaking Ceremony, which will be held on July 9 at 10:30.

August 1 – Construction fence gates will be closed to all traffic, closing off the current delivery point on Kentucky Drive. The west entrance will be locked. Entry to the building will be through the west School of Medicine entrance to the south of HSL. North pedestrian entry to School of Medicine will not be affected. Library delivery van drivers will be given a tour of the new delivery route, parking, and directions to the HSL through the corridors.

What to Expect:

The worst of the noise, such as jackhammering on old foundation footers that need to be removed, will be scheduled for evenings and weekends. 

Library staff should experience no dust from the construction, so long as the west windows remain closed.

Library staff will feel vibrations and some noise from the construction. 

Work on utilities, such as electrical, sewer lines, and steam pipes will be done first. A construction fence is being erected along the north side of the HSL, closing off the sidewalk that runs between HSL and Stankowski Field. We expect to have a power outage over a weekend in the fall that could require HSL to close for that time period. We will have two weeks' notice, which will give us time to decide what to do, and to communicate this to everyone in advance.

According to the timeline, all of the utility work will be completed by the end of December, 2015. After the utilities work is completed, they will begin pouring the concrete for the new building. The concrete work should be completed by next summer.

Adjustments have been made to the earlier construction schedule, so that the building can open on schedule, and be operational by August 1, 2017.

 

Best News:

The HSL renovation can proceed at any time we have funding. This construction project is not viewed as preventing HSL from any renovation for which we may secure funding during the two-year period. The construction company is aware of our desire for a renovation whenever it can begin, and will work with us as needed.

More news from HSL & VML from Terri Hall

A new Information Services Librarian has been hired.

We are still assisting faculty with their promotion and tenure dossiers.

We are welcoming out new batch of medical residents, who have started arriving and begin work July 1.

 

Administration Report presented by Steven Hammer

MU Libraries Human Resources has hired a new employee to fill the vacant Human Resources Assistant position—Noah Hartsfield.  He will begin employment on Monday, July 6, 2015.

 

RAIS Report presented by Wendy Batson

Library training (week of boot camp) for graduate students and staff interested in working at the Ellis Reference Desk will be the week of August 10-14.  This year we have the largest number ever of non-reference staff participating.

The User Engagement Library position has been filled by Grace Atkins who will start Monday, August 10.

Access Services is joining the RAIS Division for the coming year while Ann Riley is Acting Director.  

 

MULAC Report presented by Jeannette Pierce

Starting July 1^st, Sandy Schiefer will be the chair, Abby Brown will be vice-chair/chair-elect, and Rebecca Graves will be the MULAC representative for Faculty Council.

Working to post agendas and meeting minutes more quickly.

Ellis Library Room 159
1:00 – 2:00 PM

Present:  Adrienne Arden, Wendy Batson, Jim Cogswell, Sheryl Cullina, Ruth Feldkamp, Tammy Green, Terri Hall, Dustin Hoffmann, Mike Holland, Suzanne Lippard, Ann Riley, Sandy Schiefer, Marcia Strong, Bette Stuart, & Deb Ward

1. Discussion:

• Guest Speaker – Sheryl Cullina

   

  • Funeral leave policy will be removed from the Libraries’ policy manual to coincide with the University’s policy
  • Other release time, like departmental training, is at the discretion of the supervisor
  • If there are questions, please contact Sheryl
• New Officers for Library Assembly – Asked that the members please consider becoming the vice-chair/chair elect and the recorder.
• MULSA

   

  • Election results are:

     

    • President – Ruthe Morse
    • Vice President/President Elect – Karla Geerlings
    • Secretary – Bette Stuart
    • Treasurer – Jack Batterson
    • Courtesy Chair – Gwen Gray
    • MUSE Editors – Ashley Granger & Corrie Hutchinson
    • Ellis Staff Lounge Chair – Colleen Smith
    • Social Chair – Karen Eubanks & Steve Clayton
    • Book Sale Co-Chairs – Noel Kopriva & Rachel Brekhus
    • Community Service Chair – Ivy Hui
  • Recent fund raisers brought in:

     

    • Bake sale $82.95
    • Auction $285.00

2. Director Announcements:

• Renew Mizzou

   

  • A very short meeting was held regarding the July moving out process
  • Chancellor will be the first in
  • Once out of Room 114, work will begin to convert it to study space

     

    • The spare room in Room 114 will be kept as a future meeting room
    • Orange shelving will be removed

       

      • Concern was expressed about the stress placed on unbound issues not laid flat
      • Other options will be researched
• Sierra Migration

   

  • It is currently in process
  • Only one day down time is expected
• Library Management Team

   

  • LMT will have a retreat June 10-12
  • Plans will be discussed about if the student fee passes or what if it does not
• Student Library Fee

   

  • Work is ongoing
  • Presentations will be made to faculty, deans and chairs
  • A FAQ has been created online http://library.missouri.edu/yes/
• New Campus Fundraising Campaign

   

  • New billion dollar fund raising campaign will begin in October
  • Funds will be for endowments for positions, collections and facilities
• Library Anniversary Celebration – Events will be coming up

3. Departmental Reports:

Special Announcement–Active Threat Training will be held at HSL on June 18, 1:00 – 5:00 PM. Staff from all of the libraries are welcome. Please e-mail Gayle Mooney if you would like to attend.

From VET Library presented by Terri Hall:

Kate Anderson won the Dean’s Impact award.

For Memorial Day and summer, Sue Giger put together a fantastic Animals in the Military book display. We’ll be working on a LibGuide companion.

We’re helping CVM archive over 500 news stories that are currently on the CVM web page. CVM is migrating to a new web site and didn’t want to lose this content. Content will be available in MOspace.

From HSL presented by Terri Hall:

HSL was mentioned in May 17^th’s Tribune in an article about artist and graduate student Kyle Bader. Kyle’s works were on display at HSL during the spring semester.

RAIS Announcements presented by Wendy Batson:

RAIS decided that one Library Assembly representative for the division is adequate, so Wendy Batson will be the current representative effectively replacing the two former positions (Branches – Wendy and Reference – Rachel) with one representative.

• In April and May, forums were held for undergraduate and graduate students to promote the student fee.
• A new plagiarism check service is now available through LibAnswers and Blackboard.  Graduate students can use TurnItIn to check their theses for plagiarism.
• The Libraries are transitioning to a new E-reserve system in early June. 
• Cindy Cotner, Dianne and Jeanette Pierce presented about Open Education Resources at the Celebration of Teaching conference.  Judy Maseles, Navadeep Khanal and Rachel Brekhus also did a panel presentation, and several people sought them out later to express how much they liked it. One professor said, “My mouth is watering!  I had no idea that the library had all those things and I can’t wait to use them!”
• Interviews for the User Engagement Librarian are ongoing and all library staff members are encouraged to fill out evaluation forms about the candidates.  Even if you are unable to attend the open presentations, you can still review the application materials and fill out the evaluation form.

Digital Services Report presented by Adrienne Arden

Digital Services bade farewell to our Practicum student, Kristen, who has graduated.  Our good wishes for her future, and many thanks go with her for fine service.

We now have a new Practicum student whom we look forward to working with over this summer.

The Journalism Master’s Projects, and the English Honors Projects for spring 2015 have been processed into the MOspace Institutional Repository.  

1,400 Extension publications were submitted recently and are being processed into the Digital Library.

We are currently working on a variety of projects with Special Collections, Journalism, and Archives.

Congratulations to two of our employees who are working toward an MLIS: Tammie Busch for completing her 2^nd semester, and Hannah Salings (GLA), for completing her 1^st semester.

April 21, 2015, 1:00 – 2:00 PM
Ellis Library Room 159

Present: Adrienne Arden, Wendy Batson, Jack Batterson, Rachel Brekhus, Jim Cogswell, Rebecca Graves, Tammy Green, Terri Hall, Dustin Hoffmann, Ruthe Morse, Jeannette Pierce,  Ann Riley, Marcia Strong, Bette Stuart, & Deb Ward

1. Discussion:

• Tammy Green volunteered to take the minutes for this meeting
• Guest Speaker – Shannon Cary spoke about the upcoming events for Library’s Centennial.
  • Kick-Off Celebration – Sept 23, 2015, 11:00-2:00, Lowry Mall
  • Rededication Celebration – Jan 28, 2016, 3:30-5:30, Grand Reading Room
  • Centennial Library Society Dinner – April 15, 2016, 6:00-8:00, location to be announced
• Upcoming Elections for New Representatives for Library Assembly
  • Sheryl Cullina will initiate elections.
  • Due to the reorganization of some departments, area representation may change for some.
• Active Shooter presentation by Marcia Strong
  • Marcia recently attended a training session on the importance of preparedness in case of an active shooter incident.
  • It is possible to request individual or group sessions for this training or other types of situation training.
  • See Appendix A (below)

2. Director Announcements:

• Security Concerns
  • Due to recent events, Jim Cogswell sees a need to follow up on security.
  • It was recognized that security in the branch libraries is dependent on building coordinators.
  • Jim is in communication with these coordinators about increasing security.
  • Other security concerns, such as fire and severe weather, were addressed by Library Management Team and Pat Jones, Security.
    • Fire drills will be held each fall.
    • Severe weather drills will be held each spring.
• Forum Student Fee
  • The next forum will be held in Ellis Auditorium on April 23.
    • This will include music and food along with information on the fee.
    • There will be signage and a tent to aid students in finding it.
  • A table would be set up in Speaker Circle on Wednesday and Thursday, 10:00-2:00, to provide more information about the proposed fee.
  • There was a handout to share with colleagues about important points about the fee that would help in discussion about it. See Appendix B (below).

3. Departmental Reports:

Report on Research Services Department

• Rachel Brekhus and Paula Roper are working on gathering information to help librarians with curriculum mapping.
• Anne Barker has done some work with Paula Roper and Janice Dysart on developing/refining a service for compiling impact/citation information for faculty.
• Rachel Brekhus attended ACRL in Portland, and Anne Barker will be attending the new Advancing Research and Scholarly Communication Conference in Philadelphia this month.
• We had a fairly good attendance at the library-related presentations at CI Day in March.
• Paula Roper was recently elected co-chair of the Black History Month Planning Committee.

Rachel Brekhus
 

Digital Services Report to Library Assembly
Library system problems beyond our control affected the Digital Library and the Institutional Repository earlier this month which resulted in some loss of productivity in those areas, though fortunately no loss of data. The latter was cause for concern, but we tried not to allow our fears to rule our heads. Thanks to the LSO programmers, we are up and running again. We are quite busy with
digitizing and uploading. One of Adrienne’s and our GLA Hannah’s biggest projects is providing access to MU theses and dissertations through uploading into MOspace and cataloging them. Digital Services works closely with the Graduate School to acquire the necessary paperwork and files to do this in a timely manner.

Adrienne Arden

Library Branch Announcements
The Engineering Library has completed processing and moving 16,000 books to clear one side of the library during the renovation of Lafferre Hall. The shelving and furniture on that side of the library still need to be taken out. In addition, one range of Reference books has been cleared on the remaining side of the library to create some extra study space.

Wendy Batson

Report from Health Sciences

• At HSL, we are working with the School of Medicine on our shared payment for the Up-To-Date resource. School of Medicine pays two-thirds of the cost, which is the equivalent of the off-site access fee.
• The Information Services search committee is continuing its work to find a replacement for Darell Schmick.
• The HSL Sappington exhibit is now on display in Ellis colonnade, through the end of April.
• The Vesalius exhibit is now on display in HSL, created by Special Collections librarians, in collaboration with Trenton Boyd and Amanda Sprochi.

Deb Ward

Report from Health Sciences & Vet Medicine Libraries

• Sue Giger has started as the new Library Information Assistant at the VET Library
• HSL had a successful celebration of National Libraries Week
  • The cake pops were a hit. Thank you to Jim for the funding for funding refreshments and to Shannon Cary and Steve Hammer for their assistance.
  • The Library Dayz game was enjoyed by many. Library users learned about library services and won prizes donated by Lakota Coffee, Tiger Garden and Staples.
  • We also held a book swap. There were about 20 participants. There were several positive comments from the participants. The leftover books were donated to the HSL collection, the MULSA book sale and Better World Books.
  • Thanks to Ivy Hui who helped plan, coordinate and execute the events. Thanks to Yasuyo Knoll for creating some of the signs and to the other HSL staff who contributed in a number of ways.

Terri Hall

Librarian and Archivist Council (MULAC) Report

• Will be holding elections end of May/beginning of June for vice chair, chair elect, recorder, Faculty Council Rep & alternative, 2 Promotion Committee Members, 2 Administrative Affairs Policy & Nominations Committee members, and 1 Welfare & Professional Development Committee member.
• The Promotion Committee held a workshop last week for librarians/archivists need to go or consider going up for promotions.
• Jeannette Pierce gave a report on the status of library committees. Call for volunteers should be forthcoming from Sheryl Cullina and LMT will be looking at the length of committee terms.
• Cindy Cotner reported that the Journalism students working on the Communications Audit have spoken with Shannon Cary and also Judy Maseles. It’s expected that the students will report back soon as the semester is almost over. The students have not had much contact with the ad hoc team working on this (Karla Geerlings, Shannon Cary, PT Martin, Cindy Cotner, Rachel Brekhus, Abbie Brown.)
• Continued discussion on how we can better communicate with and support staff

Rebecca Graves, MULAC Chair

Report for Library Technology Services
ERES is being retired this summer in favor of Springshare; Judy Maseles is the contact for that project. I promise to have more for the next minutes.

Dustin Hoffmann

 

Appendix A

 

Surviving an Active Shooter

Run Hide Fight
RUN

• Get out if there’s an escape
• Leave whether others agree to or not
• Help others to escape and prevent others from entering the area
• Call 911 when you are safe

HIDE

• If you can’t get out, be out of the shooter view hide, lock and block the door
• Silence your cell phone
• Hide behind large objects and remain very quiet
• Do not trap or restrict your options for movement

FIGHT

• Fight because only your life is in danger
• Attempt to take the shooter down act with physical force, use weapons and commit to your action

ACTIVE THREAT
·  Active shooter
·  Sniper
·  Hostage situation
·  Terrorist threat
·  Suicide and homicide bomber

You are responsible for your own safety in any response to an active threat.
YOU ARE THE FIRST RESPONDER
The active shooter classes are upon demand by each departments, the classes are 3 to 4 hours long. You can contact Lieutenant April Colvin at 573-882-5927 or MUPD’s website to registrar for free self-defense classes.

 

Appendix B

 

Talking Points Regarding the Libraries Student Fee

• The MU Libraries are working cooperatively with students to forge a vision for the future of the Libraries.
• Students have expressed interest in modernized space, innovative new services, expanded collections, 24/7 library access and technology upgrades.
• The students are considering a fee that will dramatically increase funding to the Libraries and help Mizzou deliver library services on par with our peer institutions.
• The fee starts at $5 per credit hour and will be followed by $2 annual increases over the next five years.
• The students will vote on the referendum in November.
• The proposal calls for an estimated $4,330,000 in new funding in the fee’s first year and just under $13 million per year once it reaches its target in 2022.
• Funds will be spent to improve all libraries on campus.
  • Ellis Library, Engineering Library, Geological Sciences Library, Health Sciences Library, Journalism Library, Law Library, Mathematical Sciences Library, Missourian Newspaper Library, University Archives, Veterinary Medical Library
• Years of inadequate funding have taken a toll on collections, facilities and service capacity.
• MU Libraries have prepared a draft plan that is in the process of refinement based on student input.

 

The following departments will be holding elections for new Library Assembly representatives in May. The new terms will start July 1, 2015 and will run for 3 years.

•          Administration (Admin support, HR, Fiscal, Development, Communications, Receiving Room)
•          RAIS (User Engagement, Research Services, Instructional Services, Government Information and Data Archives, Online Services, Geology, Recorded Sound, ELearning)

If you are in one of these departments, you will soon receive information on how to vote for a representative.

 

LibraryAssemblyMinutes-2015-03-24 (2)

Present: Adrienne Arden, Wendy Batson, Jack Batterson, Jim Cogswell, Ruth Feldkamp, Rebecca Graves, Shelly McDavid, PT Martin, Jeannette Pierce, Marcia Strong, Bette Stuart, Deb Ward

1. Discuss:
   • Need a new recorder –Shelly McDavid has accepted a Librarian position with MS&T in Rolla, MO
     • Need someone to volunteer, no one was forthcoming
     • If no one volunteers by next meeting, then a name will be drawn out of a hat at the March 2015 meeting.

• MOBIUS – RFP (request for proposal) for Courier (Tammy Green)
  • Currently accepting bids from couriers, deadline April 2015
  • Expectations of the upcoming Courier
    • 24 hour delivery time around the state of MO
    • Ability to track materials
    • Ability to work with other couriers outside of the state

• MOBIUS – LibChat-Springshare (Jeannette Pierce)
  • MOBIUS set-up: Chat Ref Task Force, Jeannette Pierce is the chair of this committee.
    • Chat Ref as a Consortium: shared catalog, shared e-resources
    • Currently speaking with other consortiums that engage in this type of partnership

2. Director Announcements:

• Renew Mizzou
  • The work in Jesse Hall is on track, no delays, nor have they encountered any problems that were not already anticipated
  • The work consisted of: Fire, Life, and Safety Systems (sprinkler systems, new elevator)
  • Should be completed by Commencement Week in May 2015
  • Roughly 600 people need to move back into Jesse Hall and will need to be logistically staggered and systematically worked out
    • There has been no timeline determined at this time, they are currently trying to plan this out
    • It has been guaranteed that everyone will be moved back in by the start of classes in the fall 2015
      • This does not necessarily mean that those spaces occupied in Ellis Library will be useable by the start of classes
      • It is hopeful that those housed in Ellis Library will move out early enough to do what needs done to those currently occupied spaces. 
      • There is no funding for any major renovations of these spaces, only enough to restore the spaces to their previous stature
        • Plan to reuse shelving in the west reading room, previously where oversized books were housed
        • Need to determine where the materials temporarily stored in the basement of the law library will go
• Continuing Mold Saga
  • On February 13, 2015 the Campus Library Committee (faculty, staff, retirees, and students) met, Brian Cain talked in detail about the recovery effort that has transpired since the mold was discovered in October 2013
    • Jim suggested that Brian Cain should be invited to come and speak at one of the upcoming Library Assembly meetings.
    • Information pertaining to the mold can be found at: http://library.missouri.edu/announcements/2014/12/29/faq-regarding-mold-at-offsite-storage-2/

• Upcoming Centennial Events
  • 3 Signature Events (scheduled)

1. Unofficial, informal kick off, Friday April 10^th, 2015, Library Society Dinner in Reynold’s Alumni Center. Dr. Don Lindbergh, the Director of the National Library of Medicine is the guest speaker. Dr. Don Lindbergh was at MU from the late 1960’s-1984, he has been the National Library of Medicine Director from 1984-Present. He is very well known for his work with computers and health information, he is the founder of the field of medical informatics, the visible human project (digitized cadaver both male and female) as well as many other projects, awards, and various endeavors. 

2. September 23, 2015: A student focused kick off: Ice cream party social on the north steps of Ellis Library with a rock band, popcorn, MU football players, the MU women’s volleyball team and the chancellor. 

3. January 2016: A re-dedication of the first library building erected on campus, now called Ellis Library historically known as the Campus Library

• On January 6^th, 1960 there was an event that focused on the library staff, this January 2016 event will be a recreation of that event.  The chancellor and Steve Weinberg have both been invited. Steve Weinberg is the author of the book on the history of the MU Libraries, this is a centennial volume, and he may give a short talk at this event.

4. April 15^th, 2016 Library Society Dinner: the U.S. Archivist David Ferriero is invited to talk about the future of the past and why we keep this stuff?  That week is also National Library Week, there will be a book signing of the centennial book written by Steve Weinberg, date still to be determined.

• Student Library Fee
  • Currently publicizing the upcoming proposal.  The student vote is tentatively planned for the first week in November 2015. Visit the website for a copy of the full proposal or a summary: http://library.missouri.edu/about/libraryfee/
    • Passing this fee will enhance the value of the student’s degree and leave a legacy for future generations of students.
      • A lasting impact on the current and future students of MU.
    • If you hear students that are confused or needing more information about the student fee, please try to clarify or refer them on to someone that can answer their questions.
    • Jack Batterson asked the question, “If the student fee passes, are we able to do any hiring?”
      • Jim responded that we are still filling vacancies to maintain equilibrium, if we do get the fee, we will quickly move to get some new positions filled. Below is a list of what is currently being filled, per information provided by LMT (the Library Management Team):

• ACTS
  • Library Specialist in Monograph, Approval, & Fast Cat.:
    • They are in the process of getting the position posted at HR.
      • (Update as of 2/26/15 – no longer accepting applications)
• HSL openings
  • Library Information Assistant in the Veterinary Medical Library
    • The position was posted.  Applications are being reviewed.
  • Health Sciences Information Services Librarian.
    • Job description has been reviewed and the position has been sent to Provost’s office for approval to post.
    • Search committee members have been identified.
• Research and Information Services opening
  • Student Success Librarian (new concept for RAIS).
    • Have a higher level of instruction and reference desk coverage than a typical subject specialist.
      • Will allow the subject specialists to work more closely with departments and their research.
    • Will report to Cindy Cotner, RAIS Head of User Engagement.
    • They are identifying potential search committee members.
• SCARaB
  • Special Collections Reference Librarian.
    • A position Description has been revised.
      • Mike will share with the rest of LMT.
      • The revised position includes a lot more programing and outreach than former position.
    • Most members of the search committee have been identified.
      • Mike would also like to include an MU Faculty member.

3. Department announcements:

• HSL/VML Announcements: Deb Ward and Shelly McDavid
  • Today is Shelly McDavid's last day at LA, and she will hand off her recorder duties to another volunteer today.

• Terri Hall will serve as the HSL/VML Representative for the time period March – June, 2015. 

• HSL is on Restricted Access until March 6.

• Kate Anderson’s February 2015 presentations:

1. Responsible Authorship and Publication Ethics seminar for the School of Medicine, Responsible Conduct of Research Compliance series (Feb 18)
2. NIH Public Access Compliance for the Comparative Medicine seminar series (Feb 27)

• Rebecca Graves and Shelley Worden are working on the Clinical and Diagnostic Sciences (program in School of Health Professions) accreditation review. Deb will provide the tour on March 17.

• Deb is continuing to work with one the School of Medicine accreditation committees to prepare for the site visitors in January, 2016. We are reviewing the self-study and creating the summary statements for the reviewers.

• One of the associate deans for School of Medicine shared the student survey comments, and the student opinions on how well the library meets their needs, and we saw very positive results. For example, 92 – 96 percent of the students, by class, indicated that they were either satisfied or very satisfied with the "quality of library support and services."  

• At HSL, we have put up the poster that Shannon made for us, they are large-scale drawings of the proposed HSL renovation, along with a poster describing the library upgrade planning effort. The website with the renderings is up, and we are taking comments. We are getting hand-written comments on the flip chart, but not many electronic comments. The drawings and basic planning material is at:  http://library.muhealth.org/about/hsl-proposed-renovations/

• Digital Services, Adrienne Arden
  • We are pleased to report that Digital Services has submitted our first item to Hathi Trust: Burning of the University of Missouri, by George Armstrong Wauchope, dated January 9, 1892.

• Our student assistants have been busy with a variety of scanning projects.  We are lucky to have found such skilled and dedicated students to carry on this work.

• On a not so happy note, we are losing our amazing Library Specialist Sr., Mat Miller, as of Friday, 2/27/15.  Mat has accepted a professional position with Do It and he starts his new job the following Monday. Needless to say our 6-person department will be doing business with just three, so we will miss Mat in many ways.

• In the kudos department, Dr. William Krause brought us 2 items on CD-ROM this week for placement in the institutional repository.  He issued praise for the helpfulness of the IR as he finds MOspace quite useful to his teaching.

Departmental Announcements; in lieu of the regular January 2015 meeting

These minutes are also available at: http://library.missouri.edu/staff/committees/libraryassembly/

Director’s Announcements: Jim Cogswell
•    Link to All-Staff Meeting Notes and Presentation – https://libraryguides.missouri.edu/c.php?g=28456&p=174852

• Look for this link in upcoming editions of Library News Notes also. 

Jack Batterson, Cataloging and Metadata:

•    Alan Jones's retirement party was on January 22, 2015 at 12:30 pm, and Jerri Eldridge's retirement party will be on Friday, Feb. 6, 2015 from 1 pm-2:30 pm in Cataloging & Metadata.

•    Planning is underway for the transfer of 16,000 volumes from ENGR to U1

•    The RDA remastering project that has been updating the catalog records to include RDA fields is expected to be completed by Feb. 13, 2015.

Mold project- Catalog management:
•    We are still working on replacement and discards of Y 4 government documents.

•    As materials are reprocessed into UMLD2, the status will become "available" in MERLIN. We are running Merlin lists three times per day.

•    We are also in the process of suppressing "disposed" items from the MERLIN catalog. This is temporary prior to discards and this will help patrons.

•    We are cataloging Y 4 Documents that came as gifts with the Y 4 replacements. These titles are "new to us."

Mat Miller, Digital Services:
•    We have two new people in the department: a new Graduate Library Assistant who will be working on institutional repository submissions and cataloging, and a library science practicum student who will also work in Special Collections.  The student will be working on selecting material for digitization, digitizing the material, adding it to our digital library, and writing commentary for each item.  One of our student assistants resigned in December 2014 and we will also be replacing her.  

•    Journalism Masters Projects through Fall 2014 are now available in the MOspace Institutional Repository.

Shelly McDavid, Veterinary Medical Library:

•    We’ve opened up more study space in the library, as well as more natural light.  Over Christmas Break 2014, 3 stacks came down!

•    Gate counts continue to rise. For FY15, we’re up 3,000 patrons over the same time last year; an increase of over 15%.
o    July – December 2014: 20,582
o    July – December 2013: 17,137

Deb Ward, Health Sciences Library:
•    We’re still reeling from the news that Darell Schmick is leaving us.  
•    The reference librarians are involved in the ACT quality improvement project teams made up of clinicians, hospital personnel and students to identify and test ways to improve patient care. 
•    We’ve discovered that people like coming to workshops over intersession.  Have already had several this year which have been well attended.
•    We’re offering a new class this semester on Mendeley reference management software
•    Several of our patrons are very excited about our new subscription to Cell Host and Microbe, made possible by a collaboration among several of the science selectors and through cancellation of some low use titles.  Received several comments, including this: “Outstanding.  Metagenomics is the "HOT" new science and this journal is a popular vehicle for publication. Our current NIH grant uses this technology.”
•    We recently added charging stations on the 2nd & 3rd floors of the library. 
•    Amanda discovered an interesting connection between one of the most famous physicians of all time, William Osler, and MU:  http://library.missouri.edu/hslsuggestions/2015/01/09/william-osler-and-his-connection-to-mu/  
•    Deb Ward and Terri Hall are working on a display featuring the conceptual drawings for the renovation of 2nd and 3rd floor. 
•    New HSL 2nd Floor Art Exhibit by graduate student Kyle Bader, he is exhibiting his paintings of baseball trading cards.
•    Mike updated and expanded  the Scopus cited reference search tool, where you can plug in a PubMed ID or an article DOI and get a count and list of cited references.  http://library.missouri.edu/databases/moreinfo/?id=1963  
•    The School of Medicine accreditation review is underway, with a site visit expected in January, 2016. Deb Ward is on one of the review committees, and is responsible for answering the questions that relate to the library.
•    Plans for updating the Health Sciences Library facility will be presented at the HSL exit soon. This will be done by displaying a poster about the plans, and by presenting three large renderings of the second floor spaces.  The large renderings include a view of the new service desk and entry area, a view of the proposed coffee shop, and a large-scale lay-out will help users to see the proposed changes realistically. Information Services staff are working on getting the same content up on the HSL web site. There is a comments page set up, with links from the poster, a QR code, and the web page on which the content will be found. We hope to gather some feedback from users regarding the proposed plans while there is still plenty of time for us to make some changes. Thanks to Shannon Cary for getting the large renderings made. Thanks to Mike Spears, Caryn Scoville, and Diane Johnson for the web work, and to Terri Hall for helping me (Deb) create the poster about the Library Redesign Project. Here is a link to view the proposed 2nd floor changes: http://library.muhealth.org/test/mouse_over_2.html

December 9, 2014 Ellis Library 159 1-2pm

These minutes are also available at: http://library.missouri.edu/staff/committees/libraryassembly/

Present: Adrienne Arden, Wendy Batson, Jack Batterson, Rachel Brekhus, Jim Cogswell, Ruth Feldkamp, Tammy Green, Jeannette Pierce, Sandy Schiefer, Marcia Strong, Bette Stuart, Sheena Waggoner, Deb Ward

1. Discuss:

• Welcome all Library Assemblers
  • No guest speaker scheduled for this meeting

2. Director Announcements:

• Proposal for Student Library Fee: Update
  • There will be a referendum held in April 2015 on the requested library fee for students to approve. 
  • In the meantime, the MU Libraries will be meeting student groups on campus to present the Libraries reasons for the fee. This will provide us with an opportunity to hear students’ opinions and concerns regarding the Libraries. 
    • Matt Gaunt has spoken to a student working group and has not received any negative comments.
  • There is currently a library survey for students, that will gather some of this information, but it’s not subject specific to the library fee proposal. 
  • A finalized narrative is still a work in progress and will be forthcoming to library staff at the All-Staff Meeting on January 15^th, 2015.
    • It is expected that a full discussion about the Student Library Fee will transpire at the All-Staff Meeting
    • More finalized cost data and plans are expected to be ready by that time.

• Budget Allocation Advisory Committee (BAAC)
  • Budget Allocation Advisory Committee (BAAC) – Next Wednesday, Jim Cogswell and Ellen Blair have been invited to make a presentation to the BAAC to discuss the Libraries budget.  It is hoped that the Libraries will be considered a high enough priority to receive a portion of the reallocation fund. 
  • If interested in reading more on the BAAC, please check out the following web site:  http://mubudget.missouri.edu/budget%20committe.php.

• Mold Update
  • There was a message sent to the Faculty Council last week providing a summary and update of the mold situation from our second storage facility (UMLD2).  However, it did not go to all MU faculty, Jim Cogswell will be sending an email to them, and to the library staff.

3. Department announcements:

Jack Batterson, Cataloging & Metadata:

• Catalog management is still working on replacement Y4 Government Documents that are to replace the ones damaged by mold at the cave. These replacements are from Washington University and Missouri State.
• These books were shipped to UMLD1 in white boxes. Then a few boxes are sent to Ellis each week. When the books are processed, they will go into tubs and sent back out to UMLD1. We have a lot of empty boxes that are available to anyone who wants them. Our department will need a few white boxes for duplicate copies that we will send to Marie.
• One may wonder why we are not sending the replacements to the new UMLD just off of I-70. Those books are still not retrievable because they just got back from Texas and are not yet on shelves in call number order. There is a separate room with dirty books that will be sent out for cleaning when the bidding is complete.  On November 18th, 2014, the 300,000^th copy arrived for processing and shelving, and another 138,000 volumes are due to arrive in the coming months.
• Suzy completed the list of disposed items that were sent to the faculty. This was the list that Jim shared with all the faculty.

Adrienne Arden, Digital Services Report:

• Digital Services has a plenitude of positive news!
• We had an intern from the English Department this semester.  Her project was to organize, upload, and catalog the digital version of the Leigh Hunt Collection.  The Leigh Hunt Collection, housed in Special Collections, includes letters to and from various correspondents and fragments of paper with portions of poems and other writings.  Leigh Hunt, 1784-1859, was a British essayist and poet.  Thanks to our intern, the online collection is now available in the MOspace Digital Library (http://merlin.mobius.umsystem.edu/record=b10675059).
• A graduate student assistant from the library school will begin work in January 2015.  She will pick up some of the work previously done by our imaging technician (position now vacant).  Having this GLA on board will help us continue to digitize and add material to our digital library.
• The 2014 spring and summer theses and dissertations that do not have an embargo are now in the MOspace Institutional Repository.  They are being cataloged and records added to WorldCat and MERLIN.  There are 125 dissertations and 139 theses. 
• On December 8, Tammie and Felicity attended the OCLC webinar on contributing content to Wikipedia. Presenters gave useful information about adding links to Wikipedia for articles, etc.
• Felicity was recently interviewed by two SISLT students for a class presentation they are making on metadata in digital repositories.  She also attended the Journalism School conference, “Dodging the Memory Hole: Saving Born-digital News Content”.
• Lastly, our department has received many compliments on our festive holiday decorating efforts.  Drop by if you get a chance.

Wendy Batson, Branches:

• The College of Engineering received funds for the renovation of Lafferre hall set to begin early next year.  Along with the renovation, the use of the Engineering Library space will be altered, but at this time, we don’t have complete details.  In the meantime, we are planning to move about 15,000 volumes out of the library as soon as possible to make room for the changes.

Rachel Brekhus, Ellis Reference:

• October instruction: 75 instruction sessions, 1095 students taught
• November instruction: 31 instruction sessions, 470 students taught
• 2370 reference questions were answered in October.
• 1816 reference questions were answered in November.
• October saw several members of the Reference Department participating in events around the Lincoln the Civil War and the Constitution exhibit throughout the month. Full list of events: http://library.missouri.edu/about/events/lincoln/
• Last Friday, the Reference Department met for a retreat on the topic of restructuring within the RAIS division.
• Government Documents librarians attended the 3-day FDLP Conference online.

Deb Ward, Health Sciences Library:

• HSL participated in the Health Sciences Research Day in November, hosting posters inside the library for the morning session and a research mentor match-up session in the afternoon.
• The new dean of medicine, Patrice Delafontaine, is now here, as of December 1.  Deb has invited him for a tour of the Health Sciences Library.
• The hoped-for School of Medicine building is still on hold due to the governor's funds with-holding. Planning is continuing, however. In a recent meeting, Deb and Rich talked with two planners from School of Medicine and one from Facilities Management to share drawings. We shared with them the conceptual drawings for the HSL revitalization. The SOM building planners ran into a problem with how the planned new SOM building will connect with the current SOM gallery area and the HSL building, which will force a minor change in the HSL drawings when they are refined. SOM has promised to fund the cost of the needed adaptation as part of their new construction expense. There is hope that good news about the planned SOM building will come in January, 2015.
• Everyone at HSL is busy with helping the students and faculty bring the semester to a close.

Sheena Waggoner, Administration Office:

• Three new student assistants were hired to work the reception desk, and perform other duties assigned.

Bette Stuart, Accounting, Acquisitions & Collection Development, and Consortial Resources

• Sue Barnes, Library Specialist Sr. in Acquisitions & Collection Development, is retiring after twenty-five years of service.  A reception for Sue is to be held on December 10^th from 2:30-4:00 p.m.

These minutes are also available at: http://library.missouri.edu/staff/committees/libraryassembly/

Present: Wendy Batson, Jack Batterson, Rachel Brekhus, Jim Cogswell, Tammy Green, Dustin Hoffman, Shelly McDavid, Matt Miller (subbing for Adrienne Arden), Jeannette Pierce, Anne Riley, Sandy Schiefer, Marcia Strong, Bette Stuart, Sheena Waggoner, Deb Ward

1. Discuss:

Welcome all Library Assemblers

Library Assessment Committee (Jeannette Pierce)

• Thoughts on Assessment

Why are we even talking about this? Why a committee?

To better understand our organization, how our organization is changing, how it might need to change.

Ways to Use Assessment:

• Benchmarking (change over time, comparison to peers) – statistics
• Identifying needs (what our users need to succeed) – anthropological studies, surveys, focus groups
• Understanding perceptions (what our patrons like/don’t like) – surveys, feedback forms, focus groups
• Value/Impact on teaching, learning, research (outcomes) – correlation studies; citation analysis; competency exams/evaluations; ROI

Assessment is a key component in how we articulate our value

• Utilized to show how we support undergraduate work
• Need to find ways to show how we support our faculty

LibQual Survey and LibQual Lite

• Cost associated with this survey, skipping it this fiscal year, will be doing it again for fiscal year 2016
• Provides benchmarking and perceptions that show changes over time
  • Many comments and feedback associated with this survey
• Determining more ways to mine this data

Surveys conducted on our own

• Last Spring we conducted a survey to determine if new faculty have different expectations of the libraries than faculty who have been at Mizzou a long time.

     Assessment Committee activities

• Spent time looking and reviewing data on benchmarking from the past years
• Currently working on the annual statistical report for 2014

Comparing MU Libraries to their Peer Libraries

• Who we think we compare to in terms of academic libraries
  • Land grant institutions that are members of the AAU and ARL
  • Total monetary investment in their libraries; total staffing; total collection expenditures
  • Regional Libraries: Nebraska, Iowa, Illinois
  • SEC Libraries

Assessment Committee Documents

• Located in the Assessment Committee Sharepoint site

Webinars

• Occasionally the assessment committee will provide library staff with access to information on upcoming webinars in the subject area of assessment

Greater Western Library Alliance

• Current Assessment project evaluating student outcomes
• Academic Libraries currently very interested in defining our value and showing we have a positive impact on student success

Limitations of the Assessment Committee

• Staff time and budget
• Survey participation

Annual Statistical Report 2014 [forthcoming]

• Shows how far we still need to go to be ranked in the mid-range of the AAU, like MU Libraries was 20+ years ago

The Assessment Committee is very interested in your ideas and how you might be using assessment in our libraries. The committee would like to stress that assessment is not just limited to just this committee. 

Some Assessment Related Sites:

Academic Libraries Standards:

ARL Statistics & Assessment
http://www.arl.org/focus-areas/statistics-assessment#.U2HJKLEo6M8

ACRL Standards for Libraries in Higher Education
http://www.ala.org/acrl/standards/standardslibraries

ACRL Guidelines for Services to Undergraduates
http://www.ala.org/acrl/standards/ulsundergraduate

ACRL Information Literacy Competency Standards for Higher Education
http://www.ala.org/acrl/standards/informationliteracycompetency

Examples of academic library assessment initiatives (there are many, many more…):

ARL’s LibQual
https://www.libqual.org/home

ACRL Value of Academic Libraries
http://www.arl.org/focus-areas/statistics-assessment#.U2HJKLEo6M8

Erial Project (Ethnographic Research in Academic Libraries)
http://www.erialproject.org/

MISO – Measuring Information Services Outcomes
http://www.misosurvey.org/

A few notable external surveys:

Ithaka Surveys
http://www.sr.ithaka.org/

National Center for Education Statistics
http://nces.ed.gov/surveys/libraries/academic.asp

National Survey of Student Engagement (NSSE)
http://www.acrl.ala.org/value/?p=412

2. Director’s Announcements:

Update on Student Library Fee Proposal

• Working group meeting on Tuesday afternoons from 4-5pm
• Continuing to put together a narrative for the administration, making the case for and the outcomes of a possible student library fee
• The Chancellor may want to expedite bringing this to the Board of Curators soon with it taking effect Fall 2016
  • To be determined if we need to expedite a student referendum this coming Spring or if the Chancellor will wait and plan for it taking effect Fall 2017
    • This is all dependent on the Chancellor’s decision for a course of action
    • Best course of action would be to have elected representatives of the students be the ones endorsing this fee
• Initial $5/student credit hour fee for the first year, equals approximately $4.3 million in revenue coming to the libraries (all libraries on campus) for student centered services, collections and spaces
  • This student fee would incrementally increase over time

Planning MU Libraries changes if fee approved

• Turning main level of Ellis Library into a 24 hour study would be the highlight of the first year
  • More security needed, better lighting outside of Ellis, locking elevators down, possibility of self-checkout machines, student ID swipe access, Bookmark Café open 24 hours/day
• Plans for future years might entail purchasing access to databases or other electronic resources we are currently lacking and are needing
• Looking at the student feedback received when the information commons was established and looking at the HSL student surveys
  • Some information comes from our own knowledge of trends in libraries and some is from previous assessments/surveys of students
• Planning to reorganize library student ambassadors to provide relevant, needed input and feedback
• Predetermined need to hold Town Hall meetings with students

Deans Retreat

• New Chancellor met with them
• Budget woes – continue, Rhonda Gibler talked about this, cannot rely on the state to provide needed funding for us.
  • MU Libraries is #13 out of 13 divisions that report to the Provost, no flexibility on our budget at all
• Library development office and fundraising, about to reach the first million dollar mark of new capital campaign
  • Campus capital campaign likely will be announced next fall
• Provost search, 2 of 4 final candidates have been to campus, 3 of the 4 are women

3. Departmental Announcements

Marcia Strong, Ellis Library Security

• Flu shot fliers https://www.umsystem.edu/curators/wellness/2014_flu_shots#schedule

• Restrooms in Ellis Library: the day porter is doing the best he can to keep up
• Noticed more spills on the first floor carpet than any other floor of the library

Rachel Brekhus, Ellis Library Reference

• Personnel: Wayne Barnes’ last day of work was October 27. Christina Virden has been hired for 20hrs/week, until the end of December 2014.
• Instruction: (handwritten on the copy I gave Shelly at the meeting)

September – 63 classes and workshops, 1170 people (English 1000, Subject, Workshops – Fridays at the Library, EndNote, Zotero and International Workshops)

75 orientations/tours – FIGS/SSC, 611 people

• Collection Development: There are two deselection processes underway. One involves removing volume from the stacks that are part of JSTOR collections, contingent on type of visual material included in the journals and other factors. The other involves sending volumes to the WEST Depository program as part of the partnership the MU Libraries have entered.
• Events: October has been a very busy month for Civil War related events during the day, and in the evenings, and on weekends. A full list of them can be found at http://library.missouri.edu/about/events/lincoln. The Civil War Bus Tours had long waiting lists and received good to excellent evaluations. Aaron Astor’s book talk on CAT-TV, on his book Rebels On the Border, is now available for viewing; I have linked this URL to the events page.

 https://www.youtube.com/watch?v=gkp2NXL2FXM&feature=youtu.be

• Book Display: The Faculty Picks Book Display has had more than 21 checkouts as of yesterday.  This exceeds Nancy’s goal of 20 checkouts by the end of October.

Jack Batterson, Cataloging & Metadata

• Great news, we just received Washington University Library’s donation of 262 boxes of Y4:  these will replace some of our government docs that were lost to Mold.  These boxes were delivered to U1, and Dan Atkins is bringing ten boxes per day to Ellis Library. Cataloging management is cataloging these replacements and then discarding the damaged copy. For now, these newly cataloged replacements will go to U1.

Mat Miller (subbing for Adrienne Arden), Digital Services

• Digital Services is currently working on the spring and summer 2014 electronic theses and dissertations.  Due to the Jesse Hall move, this process was somewhat delayed while we awaited arrival of paperwork.
• October 24 – 26, Felicity attended the Bi-Annual Conference of the Online Audio-Visual Catalogers Group which was held in Kansas City.  She served on the Local Arrangements Program Committee.
• We are testing the new MOspace IR interface and ORCID integration.  Stay tuned.
• We have added a new veterinary medicine title to MOspace: Equine Ambulatory Newsletter.  We currently have Vol. 10, fall 2014 in MOspace and are in the process of harvesting all available back issues of the journal.

Deb Ward, Health Sciences Library

• United Way campaign continues. Please remember to take the time to go to the web site to indicate your preference for this year's campaign.
• We note an uptick in gate-count numbers for both VML and HSL. VML saw the highest gate-count ever this September, and HSL saw a large increase in gate-count for the last academic year.
• Mike Spears hosted a lap-top and mobile device registration day.
• Meeting on Thursday, October 10, 2014 with HSL group to show them the conceptual drawings for the proposed renovation. This funding will need to come from fund-raising efforts.
• Some of the HS librarians attended a five-chapter meeting of the Medical Library Association. Barb Jones and Rebecca Graves taught a continuing education class on how libraries can help with reduction of diagnostic errors. Barb Jones received "Most Innovative Poster" prize for her poster on libraries' contributions to patient safety.
• We are still short-staffed at HSL, but coping.

Shelly McDavid, Veterinary Medical Library

• 3 stacks are slated to be taken down over Christmas Break to open up more light into the library and create a nice study area for students.

Meeting adjourned 2:03pm