Present: Sheryl Cullina, Anslem Huelsbergen, Corrie Hutchinson, Pat Jones, Kathy Peters, Jeannette Pierce, Ann Riley, Ernest Shaw, Deb Ward

Next week time off:
Discussion:

• Summary of offices open/close status: Public Archives closed for community access, Special Collections will close, Reference would like alternative hours, maybe 10 a.m. to 2 p.m., Circulation will close shelving and borrowing and lending but the circulation desk is open 9 a.m. to 4:30 p.m., Specialized Libraries will close, IT will close but Earnest will be available for emergencies, State Historical Society will be open, Administration Office will be open 7:30 a.m. to 4:30 p.m., Library HR & Notary will be off, Development will be in the office, UMLD will be closed

• Ann: Ellis library will be open to the public with a greatly reduced staff.  Newest update: student employees are not included in the time off next week; they can work if their supervisor is working.  Security will have to make the decision if there is bad weather during that week and need to get a list of who is working when. Employees who want to work during this week have the option to take the administrative leave at another time.  Chain of command: Kathy, Deb (some of the time), Jeannette, Corrie will be in town (prefer email if necessary)

Action for all: please send a list of employees who will be working to PJ.

• Jeannette: Someone to answer lib answers is being worked out, chat staff is late night and weekend coverage, Ann would like a reduced daytime hour coverage for chat staff; Circulation desk still looking at 1 vs 2 staff per day, a desk sign will be placed indicating hours staffed, breaks & lunches, when determined.

• Deb: no staff in any of our buildings may have GLAs in HSL reference, Deb will notify security

Action: Deb will email Kathy the dates she will be in town for emergencies.

• Pat: 7:30 a.m. – 5:30 p.m., getting the building open will take a little longer, Marcia and Edwin will be alternating working.  Security will be doing a headcount in the library during this week.

Action: will adjust closing announcement for Circulation closing at 4:30pm.

• Shannon: will post hours to our website

• Sheryl: Admin leave code: in the past supervisors have added that to the timesheet and it’s not available for employees. 

Spring Hours:

Discussion:

• Should we be open 24 hours for 3 weeks during spring finals week? Important dates, Commencement weekend, were discussed and headcount numbers from this past fall finals week were reported.
• Will need to adjust sign on North door to reflect time library opens.
• Please approve all signs through Shannon
• Library society: We will need to close down 201; furniture movers need, will talk about this at future planning meeting.

Ann and Kathy’s Budget Meeting with Administration follow-up

Discussion:

• There were no surprises, we asked for money, they said they couldn’t give any.
• Talked about prepared reports, needs, hoping we don’t have to make 5% cuts,
• Building the depository for debt services,
• Paper vs. online resources,
• Faculty have asked collections to be sheltered from 5% cuts, MOBIUS collection, Elsevier.
• State historical space, need archives into Ellis, space planning moving forward,
• Rhonda wanted to know how much we spend on utilities and rent. Expansion support possible, opportunities are open for discussion about expansion.

Follow-ups from last meeting:

Priority of Position Preferences reminder –

Action for all: Please send a sentence about what each position does to Jacqueline ASAP.  We would still like the final ranking deadline to be Jan. 6

Writing Tutors:

Discussion:

• SSC normally offered writing tutors until 9 but are asked to closed at 5 p.m. next semester, SSC contacted Jeannette to obtain location for possible writing tutors after 5 p.m.
• They requested a space out of Gov. Docs. from 4 p.m. – 9 p.m. Additionally, they may want to move the writing tutor out of the study room to the Gov. Docs. area for 7-8 all day tutors.
• This would require us to relocate disability accessibility computers. An alternate space that would serve these computers is the biggest concern.
• Jeannette is meeting with Cindy, Noel and Judy.

Decision: 4D11 would be our alternative option for locating the writing tutors.

Action: Jeannette will contact Jim Spain to confirm SSC 5p closing.

Bookmark Updates:

Discussion:

• They have started with electrical and will be finished hopefully this week.
• Cindy has said all of the furniture has been ordered and is here, final step is to place the furniture.
• Cindy will have someone forward paperwork to Kathy.
• Bookmark Café is funded with student money, Shannon and Pat have discussed the possibility of a sign or plaque to thank students for providing space with student money.
• Starting painting registers, Pat will close room, won’t paint 114A walls, just registers.Blinds in room 202 need to be fixed, shelving in 202 is scheduled.