The Chancellor has delegated authority to the vice chancellors and the provost to grant paid administrative leave to employees in their respective units and determine which employees are required to work during the period 12/27-12/30. Please use the following as a guide for processing employee pay.
Administrative Leave Pay for non-exempt employees (ADH)
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Employees scheduled but not required to work 12/27-12/30 will be compensated at their normal rate of pay and will not be required to take personal or vacation days during that time.They are entitled to ADH for the number of hours they were scheduled to work.
- The Time Reporter should record the appropriate quantity of ADH on their timesheet.
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Employees previously scheduled to use paid time off during the Administrative Leave period should use ADH in place of the previously scheduled paid time off.
- Entries already submitted on the timesheet can be changed by the employee until 11:59pm on 12/31/16.
- Delete the recorded paid time off. Submit the timesheet.Then record the ADH.
- ADH hours do NOT count towards the total hours worked for overtime calculations.
Administrative Leave Pay for exempt employees (AVM)
- Employees scheduled but not required to work 12/27-12/30 should enter AVM for the number of hours they were scheduled to work.
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Employees previously scheduled to use paid time off during the Administrative Leave period should use AVM in place of the previously scheduled paid time off.
- Entries already submitted on the timesheet can be changed by the employee until 11:59pm on 12/31/16.
- Delete the recorded paid time off. Submit the timesheet.Then record the AVM.
Employees Required to Work during the Administrative Leave Period
- There are certain operations that must be maintained during this period and will remain open. Division and department heads should identify employees
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Employees required to work during the Administrative Leave Period should coordinate with their supervisor to arrange an equivalent time off at a later date.
- When the Administrative Leave is taken later in the year, it should be recorded in the timesheet as ADH/AVM, for BIW/MON employees respectively.A comment should be recorded to indicate the leave is related to the 12/27-12/30 Administrative Leave.
- While the time off can be arranged for later use, it must be used prior to the end of calendar year 2017, before transferring to a different department or prior to separation, whichever is earlier.