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LMT Meeting Notes and Action Items 7/18/17

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Next LMT Meeting Tuesday, July 25 at 1:00 p.m.

 

Attendees: Ann Campion Riley, Deb Ward, Kathy Peters, Ernest Shaw, Corrie Hutchinson, Pat Jones, Jeannette Pierce, Shannon Cary, Jacqueline Rash

Agenda Items:

Link resolver Recommendation – Attachment

  • The review group recommended we not renew 360 Link and implement Full Text Finder within the EDS Discovery Tool:

    • They looked at and tested link resolver options.
    • The one we are using 360 Link, is about $7,000 while others are free.
    • Corrie has contacted other departments on campus that have a stake in implementing this change.
    • After implementation and set up, it is unsure how the other campuses will be affected.
    • If we move MARC records to OCLC, there may be more possibilities for overlap in workflow with the other MERLIN campuses
    • Discussion ensued about how this change could potentially affect internal employees’ job duties.

Action: Ann will contact other campus deans to obtain feedback on how this change may affect their campus. 

Action: Corrie will take it to MQCC and discuss with Abbie.

Eclipse glasses for Engineering & Journalism

Decision: LMT agrees that this is okay if they are using their departmental monies, but library monies will not be used for the purchase of eclipse glasses. 

Chancellor Wallace alternative space.

  • Chancellor Wallace would like to keep a small office space in Ellis.

    • Professor Jack Robert’s old office on 3rd floor and another faculty office was discussed as possibilities.
    • Pete can replace carpet with extra carpet squares we have.

Action: Ann will talk to Vicki and the other faculty member.

Travel Funding

  • Conference registrations are open which stimulated discussion about how to allocate the $25,000 of travel funds.
  • Kathy reported that we might be able to use $35,000 from Special Events fund to supplement travel.

    • However, we will have to use $10,000 of that Special Events money for Library Society.
    • Therefore, we have a total of $50,000 to use for FY18 travel.
  • LMT will need to know the scope of possible travel so that judgement calls can be made for approvals.

    • Conferences, meetings, professional development, trainings and webinars, frequency of travel, presenters vs. attendees and librarian status need to be taken into consideration.
    • We could ask people to submit proposals.

      • Sept 1 is deadline to submit FY18 travel proposals.
    • We need employees to figure expected travel amounts for their proposals so that we follow University guidelines for travel.

      • We can no longer give a blanket amount of funds for any persons to be used for travel.

Action: Corrie will develop a supplemental proposal form with additional questions that will add a narrative to the Request for Travel.

Action: Kathy will send out a list of approved travel for FY17.

Student Budgets

  • GLA positions are 9-month assignments, but some GLA’s are asked to work 12 months. The additional cost per student is $5,500.
  • Noah wants to deduct the cost from the regular student budget now so that FY18 appointments will reflect 12 months of pay, instead of 9 months, to better reflect actual practice.

Decision: Proceed with request. 

Assessment Committee – Attachment

  • The committee recommends that we move from a functionally representative committee to a smaller team.

    • Jeannette plans to chair the team.
    • As a team, they will put out a call when they are working on a project and inquire for input from ExOfficio members.
    • Will want to use News Hub for updates and sharing information.
    • Committee has a Sharepoint site with documents for viewing.

Decision: All are in favor of proposed change to Assessment Committee.

Building, Maintenance & Security

  • Dehumidifier HSL/ rotations

    • Michaelle is requesting a dehumidifier for the special collections area in HSL.

      • Discussion ensued about the size, flooring, and drainage capabilities of this space in order to obtain the most efficient product.
    • The rotating dehumidifiers we have are all being used.
    • Michaelle will need to let Jacqueline know what product she wants.
  • Panic Buttons

    • Testing will occur tomorrow morning.
    • Pat handed out a guidelines:

      • ACC is notified first, they call MUPD, then ACC calls Pat, Pat alerts the security staff.Pat will follow up with library staff about the incident.

Decision: A verbal code was created so that when ACC is calling back and the person who pushed the panic button cannot verbally relay the threat at the time, ACC will know the threat is real. 

Action: Pat will create a schedule for each department to be tested. 

  • Phones are in the building, they will be installed on the 25th.

New item:

Provost office contacted Ann that all promotions went through.

Library Hours

  • The question was brought up whether or not we will close at 5:00 p.m. at Thanksgiving like last year or keep new 7:00 p.m. hours.

Clarification: We will keep new hours, which close at 7:00 p.m. November 20-22.

Action: Jeannette will check with Circulation about the hours they are keeping for the new fall hours. 

  • Shannon emailed with two versions of library hours poster layout.

Decision: The “B” version with regular fall hours at the top was preferred.

Next Meeting:

Recorded Sound spaces

HR Guidelines GRA