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Library Assembly Meeting, 1/19/16

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Present: 

Adrienne Arden, Wendy Batson, Jack Batterson, Abbie Brown, Cindy Cotner, Sheryl Cullina, Tammy Green, Terri Hall, Steven Hammer, Mike Holland, Jeanette Pierce, Ann Riley, Marcia Strong, Bette Stuart, & Deb Ward

Next meeting scheduled for February 16

  1. Discussion:Policies #32 & #4 (Mike Holland)

 

  • Policy #32

     

    • Recommending deletion (Library Management Team has already agreed)
    • Policy is based on the use of study rooms for patrons with disabilities
    • Currently there is one established room in Ellis under the management of the MU’s Disability Center
    • Cindy Cotner, our liaison with the Disability Center, agreed that the policy is out of date and no longer necessary
    • Any questions regarding the room may be directed to Cindy or Mark Ellis
  • Policy #4

     

    • Concerns News Notes
    • Shannon Cary is the managing editor

       

      • Requests that submitted items have “complete” information
      • Distribution to student assistants is at the discretion of the supervisor
    • Delivery of News Notes is now electronic format (changed in 2007); so no need for a print archive to be maintained.

 

  1. Director Announcements:

 

  • Currently available discovery tools are being evaluated.
  • Security has created a satellite office

     

    • Near the Circulation Desk of Access Services
    • Puts them in a strategic location for governance of the “open 24/5” of the library
    • The following Security staff moving in are Chris Trunell, Kevin Cossey, Derek Sneller, Will Schmitt, Marcia Strong, Richard Magoncia & Edwin Davis.
  • Meeting to discuss the MU budget coming up; how this will affect the library is yet unknown
  • Walls of the seminar rooms in 202 Ellis will be removed
  • Jim Cogswell’s retirement party scheduled for April 29 (details to be announced later)
  • Kelli Hansen received a scholarship to the Rare Book School (RBS); for more details—
  •  
  • RBS offers about 30 five-day, non-credit courses on topics concerning old and rare books, manuscripts, and special collections. The majority of courses take place in Charlottesville, but courses are also offered in New York City, Baltimore, Philadelphia, Bloomington, New Haven, and Washington, DC.

 

  1. Departmental Reports:

 

Digital Services Report presented by Adrienne Arden

 

From its inception, Digital Services was responsible for subscription-based e-resources cataloging and record loads.  When Brian was reassigned to UMLD, the department struggled to keep up on this work, plus the work of the digital library and institutional repository.  That e-resources work has been re-assigned to Corrie Hutchinson’s units.  Felicity spent a chunk of time last semester documenting the tasks involved.

 

Priorities in Digital Services continue to be keeping up-to-date with adding content to MOspace, processing material for inclusion in the HathiTrust, and migrating content from the legacy digital library to the new MU Digital Library.  Progress is being made in each area. 

 

We have a new online form for content submission for MOspace.  It allows MU students, faculty, and staff to complete the license form and submit documents in one step.  Thanks to Diane Johnson and Michael Spears for their work on this.

 

In collaboration with Special Collections, we have another SISLT practicum student this semester.  The practicum student will continue work on a digitization project of Pages from the Past.

 

Felicity attended ALA Midwinter meeting in Boston.  Along with Edward McCain, she is serving on a SISLT search committee to identify two new faculty members for SISLT.

 

RAIS Report presented by Wendy Batson

 

  • The project to move print indexes to room 202 has begun.  Anne Barker created the list of titles to be moved, in consultation with subject specialists, and is trouble-shooting problem titles identified by Technical Services.  Technical Services is preparing the volumes to be moved and Ryan Bish in Shelving is working with is staff to move the materials into 202.  We are still exploring the possibility of removing the study rooms at the end of Room 202, so we will only use shelving on external walls at this time.  Thanks to everyone for their work on this project.

 

 

  • A small task force to review discovery service options has been formed.  See Jeannette’s e-mail from Friday for more information.  Contact Jeannette, Rhonda, Corrie, Judy or Kimberly if you have questions or suggestions.

 

  • If you have ideas for the libraries social media there is a submission form in the forms section of the Staff Web Page.  We are always looking for great ways to engage our users and your ideas are welcome.

 

 

Cataloging & Metadata Department Report presented by Jack Batterson

Suzanne Lippard retired at the end of last month.

Catalog Management Unit is almost done with Phase 1 of the transferring of indexes from the stacks, 3 East Indexes, Reference, and Ready Reference to room 202. This includes call numbers A-TX. The next phase is the Z classification materials identified by RAIS for transfer to Room 202

 

HSL/VET Report presented by Deb Ward and Terri Hall

HSL is revitalizing its Library Advisory Council. Reference librarians are working on systematic reviews. Med school just had its site visit by the LCME accreditation team. Deb and Rebecca were at a formal meeting with the evaluators. We have a new art display, the landscapes of Byron Smith, through Spring Semester

 

Acquisitions and Collection Development, Accounting & Consortial Resources Report presented by Bette Stuart

 

  • Acquisitions and Serials has been working on a project to identify serial titles that come as part of big packages (and are not paid individually) in MERLIN.  It can often be difficult to tell how or why we gain access to a serial if it is part of a package with no order records attached to the bibliographic record.  To that end, we have been adding 990 notes to the item records to label their parent/major package. This is still a work in progress, but if you run a ‘z’ (Internal) search in Sierra for any of the package titles listed below, you will get a complete list.  We are working on adding years, pca notes, etc. as necessary to these labels.  Thanks to Kathy Peters, Stara Herron, and Dave Walsh for working on this project. 

 

  • MU Elsevier Core
  • MU JSTOR Arts & Sciences I
  • MU JSTOR Arts & Sciences II
  • MU JSTOR Arts & Sciences III
  • MU JSTOR Arts & Sciences IV
  • MU JSTOR Arts & Sciences V
  • MU JSTOR Arts & Sciences VI
  • MU JSTOR Arts & Sciences VII
  • MU JSTOR Ecology & Botany I
  • MU JSTOR Health & General Sciences
  • MU JSTOR Life Sciences
  • MU Oxford Full
  • MU Oxford Life Sciences
  • MU Sage Collection
  • MU Springer
  • MU Wiley Core
  • MU Wiley Full
  • Shelf ready books for approval orders from YBP have been implemented into the workflows for Acquisitions and Physical Processing.