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Library Assembly Meeting

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October 20, 2015
Ellis Library Room 4F51A
1:00 – 2:00 PM

Present:  Adrienne Arden, Wendy Batson, Jack Batterson, Abbie Brown, Sheryl Cullina, Tammy Green, Terri Hall, Steven Hammer, Dustin Hoffmann, Mike Holland, Corrie Hutchinson, Ann Riley, Ernest Shaw, Marcia Strong, Bette Stuart, & Deb Ward

Next meeting scheduled for Nov 17

  1. Discussion:
  • Guest Speaker on the importance of Black Studies:  Stephanie Shonekan
  • Policies #26, #36 and #58 by Ernest Shaw

    • Will be concentrating on Policy #26 as the other two policies are public services related
    • Plan on updating to reflect changes in terminology, equipment and programming
    • Policy also needs to reflect the University’s business policy regarding IT
  1. Director Announcements:
  • Room 114 almost ready for use
  • Center Constitutional Democracy 

    • The Kinder Institute for Constitutional Democracy will move into the northeast corner of the 4th floor of Ellis
    • Scheduled opening July 1, 2016
    • Recorded Sound will close at the end of the fall semester
    • Materials will be relocated and dispersed among the Music Dept, Ellis and UMLD
    • The Nook will be moved to a different area of the library as yet to be decided 
  1. Departmental Reports:

Digital Services Report presented by Adrienne Arden

As most of you already know, Brian Cain has left MU Libraries for a new and exciting opportunity at Los Alamos National Laboratory in New Mexico.  We want to thank the many attendees at Brian’s farewell celebration as you helped make that bittersweet send-off a big success that Brian enjoyed greatly. 

Our department is pleased with the progress we’ve made migrating material from the Legacy Digital Library to the MU Digital Library.  Part of that migration is material from the Agricultural Experiment Station–of the 880 items from that source, 650 have been added to the MU Digital Library.

Unfortunately, our digitization efforts have come to a halt as our main scanner that is regarded as the departmental workhorse, has broken down.  Efforts to get it repaired are underway.

This is “International Open Access Week”. Felicity is on the planning committee and has been quite busy with several events, three of which are happening here in Ellis Library.
 

Access Services Report presented by Tammy Green

Ivy Hui is now in place as Head of Interlibrary Borrowing.

On October 8, about 65 students from Eldon High School in Eldon, MO came for a visit.  This is one of their English Literature classes and they checked out 199 books.  A second group from this school, will visit during Thanksgiving break and another group will visit in February 2016.  Eldon is one of nine high schools that will take the opportunity to use our collection each semester.

 

RAIS Division Report presented by Wendy Batson

E-Learning

  • Set-up of the E-Learning Digital Media Studio in Ellis 156 is coming along. We now have 2 new computers for the GRAs and Librarians needing special software. We have the Adobe Creative cloud on 2 Macs and Camtasia on one of them. Purchase items for E-Learning and collaborative digital projects include: Canon DSLR camera, Go Pro HERO4 Camera, Microphones, Professional Headphones, Microphone Mic Wind Screen, Large display and monitor, Wireless Bluetooth Speaker for conferencing, Dry-Erase Board. These add to existing video studio equipment. Funds used for the purchases came from DoIT, Journalism Library, and a one time E-Learning Budget.
  • E-Learning GRAs are beginning to review and create new tutorials. They are assisting with e-learning videos and tutorials projects working with librarians and other departments, e.g. for Reserves. We need to update the Spec Collections videos. They also work on somewhat related projects like editing recorded Faculty Lectures so these are available for future viewing.
  • Other major projects:

    • I am keeping track of Scavenger Hunt progress
    • Working with Goodie on the GWLA student success research. We are currently working on IRB and getting data from Student Information Systems.
    • Focusing on finishing a book chapter in October: (With, Rebecca Graves) "From Best Practices to Good enough: Case Studies in Instructional Formats and Tools” in Kumaran, M. & Maddison, T. Eds. Distributed Learning: Incorporating Online Options into Your Information Literacy Instruction. (In progress)

Engineering Library & Technology Commons Update

  • Revamped Graduate seminar presentations.
  • Creation of tables of contents for subject libguides.
  • Participated in ET@MO Technology Training Award Committee.
  • Worked with HSL on their migration to LibChat.
  • Working on Summon LibChat button.
  • Attending the Missouri Tech Expo 2015 on October 15.
  • Presenting Turnitiin and LibX at “Friday at the Library.”
  • Working on revising Libraries’ database logos in commercial databases to comply with new identity standards.
  • Creating task group to review online presence for Circulation and Interlibrary loan.

Government Documents

  • Sandy is leading a project to arrange maps more logically and effectively in 1 East.
  • Marie recently returned from the 2015 Biennial Meeting for ICPSR Official and Designated Representatives where she gathered information on the newest trends/technologies in quantitative research (QR).  On October 14, she will be presenting to the Personal Financial Planning department a brown bag session on these developments.
  • Sandy recently returned from the MLA conference in Kansas City.
  • Marie will be traveling to Washington DC for the 2015 Annual FDLP meeting in late October.
  • We have begun conversations to open up historic Missouri state government publications in Hathi Trust.  Presently, most post 1923 is unavailable for viewing due to lack of copyright clearance.
  • Our unit is gearing up for an exhibit and presentation undertaken in collaboration with the MSA Student organization Four Directions.  Four Directions plans to bring Native American speakers from Missouria and Osage tribes, and Marie is working with an alumnus to get arrowheads found in Boone County for the exhibit cases.  The event will be held in the colonnade on November 4 from 1-2pm.
  • Marie has been working with the Office of Financial Aid to build a series of presentations for the MU Student Financial Aid Committee, which she chairs.
  • Sandy attended a faculty meeting in Political Science and presented information about the library and our services.
  • The ongoing project to overhaul the Govt Info website continues.  We have developed a master list of policies and best practices to help make our site as consistent and user-friendly as possible.

Instruction

  • Noel and Kim presented at the MLA/KLA Meeting in Kansas City.
  • English 1000: It has been very busy—have received over 65 requests as of October 1st.
  • Plagiarism Tutorial: Over 600 students have completed the Plagiarism Tutorial this semester so far!
  • Scavenger Hunt: Over 525 students have completed the scavenger hunt including the FIGs, SSC 1150/1151 and English 1000 classes
  • Instructors’ Forum: September 24th Translating Frames/Threshold Concepts for your Classroom Teaching
  • Online course: Kim, Noel and Goodie completed a 6 week online course on September 13th— Threshold Concepts in the Information Literacy Classroom: Translating the ACRL Framework for Information Literacy into Our Teaching Practices

Journalism Library Update

  • Finished fall instructional sessions
  • Many consultations with grad students about research projects
  • Created secondary research backgrounders for sports & entertainment promotion course
  • Ordering books – targeting communication and social sciences research and methodology ebooks so the online classes have access.  Building an online collection of these books and posting them on the Mass Media Research and PhD Research libguides.
  • Working on Life magazines:  looking for volumes with missing pages to be filled by Ellis’ collection which will be moved from Ellis library.

Online Information Services Update

  • GRAs taught 2 sections (Finding Articles and Finding Books) for the International Students’ workshops. 
  • Work continued on the FY15 electronic resources usage statistics report and ARL statistics.
  • Working with Acquisitions to assess 360 COUNTER as an alternative to one of their budget models.
  • Coordinated trials for CAB, PrivCo and ReportLinker (limited audience trial).

Research Services Update

  • Preparations for Open Access Week with members of MSA/GPC. Rachel also surveyed her faculty regarding their experience with OA, something we may want to expand to others.
  • Much ado about the 4th floor of Ellis.
  • Paula represented the libraries at Fall Fest Sept. 9.
  • Preparations for Black History Month (Paula chairing; Rachel also involved)
  • Scheduled the first two Research Services Forum meetings. (Thanks to Janice and Felicity for work on the Open Access Forum. Kate Anderson will be presenting on myVita later in October.)
  • The usual crunch of instruction/workshops. Some highlights: Janice and Noël provided instruction for two high school classes involved in yearlong science research projects. Janice also conducted a specialized Endnote workshop for students at the Life Sciences Center.
  • Collection development: review of serials is ongoing; Anne and Corrie have provided collection development training for new(er) selectors; Janice has received and evaluated a large genetics library collection.
  • Anne and Rachel attended the MLA/KLA conference.

Health Sciences & Veterinary Library Report presented by Terri Hall

  • New HSL digital display monitor is up and running. We will display things such as workshops, library services, new books, library hours and closings, weather related info, exam related info, and much more
  • Katy Emerson will join the HSL staff on Monday as Senior Library Information Specialist/ILL manager.
  • For Open Access week  we acknowledged some of our faculty who had  recently published open access articles
  • Caryn & Diane participated in the recent Cerner conference in Kansas City.  Cerner provides the clinical data warehouse for MU Healthcare.
  • Several grants are being submitted with librarian coinvestigators.
  • We provided information in support of the School of Medicine’s upcoming LCME accreditation visit
  • Taira attended MU Healthcare crew training. She will be an ongoing participant in Quality Improvement team meetings and the multidisciplinary team meetings
  • The HSL twitter account is up: @LottesLibrary.
  • Rebecca has been appointed to the fiscal affairs committee for faculty council and is also serving as recorder

Additional Note from Deb Ward

About 100 people visited the HSL last Thursday, October 15, to attend the HSL Centennial Celebration. In addition to celebrating 100 years of information services on campus, we celebrated National Librarians' month and the anniversary of J. Otto Lottes' birthday.

The event featured a slideshow of quotes from users, the historical video on Ellis Library, and two handouts. One handout was a timeline illustrating the development of HSL along with the founding and  growth of the health schools and the university hospitals & clinics. Medical hangman and a photo booth for selfies were popular with guests. It was also the debut of the digital signage that LTS got up for us. Thank you, LTS! Terri will say more about how we will use it. We also gave away three prizes drawn from comment providers and six door prizes.

The value of events like this is the opportunity to tell users about our services and highlight the value of what we do to support their work. It's also a great way for staff to talk to users informally and build stronger relationships. I'm pleased that the HSL could participate in the Libraries' Centennial by hosting this event.


Catalog Management Report presented by Jack Batterson

We are pleased to welcome our new LIS II cataloger Angie Burroughs Kelly, who started October 12, 2015.

Catalog Management Unit has begun processing items from the 4th floor.  This effort will involve quite a large number of vinyl records (from the Recorded Sound Collection), which must be transferred to Remote Storage by Thanksgiving break.  In addition, after faculty review, approximately 10,000 volumes may need to be transferred from the 4th floor to Remote Storage by the end of the semester (Friday, Dec. 19th).


Administration Report presented by Steven Hammer

Library fee vote:  Library staff should use appropriate opportunities to remind students to vote in the upcoming November library fee vote.

Centennial student art contest:  A student art competition is being held as part of the year-long celebration of the one-hundredth anniversary of Ellis Library.  All entries must be received by February 15, 2016.

Ellis Library Rededication:  A rededication ceremony will be held January 15, 2015, as part of the one-hundredth anniversary of Ellis Library.  It will be held in the Grand Reading Room  and will include presentation of Steven Weinberg’s commemorative book.  It is expected that Chancellor Loftin and other dignitaries will attend.