Election for MULSA’s Executive Board officers is coming up in May. If anyone is interested, below is a list of positions and their descriptions. For more complete descriptions, please go to http://mulibraries.missouri.edu/staff/committees/mulsa/offices.htm. Currently, we are in need of anyone interested in being a Book Sale Co-Chair or MUSE Co-Chair. However, you are welcome to nominate yourself for any position, except the Presidency. You must have your supervisors’ approval before you do so. Elected officers assume their duties on June 1st. Members of the Executive Board meet once a month.
President – The president is actually elected as vice president in order to become president. Responsibilities are relatively steady over the year.
- Prepares meeting agendas, reserving time and space for meetings
- Assists with parties and other activities
- Maintains communication with the board, membership and administration
Vice President/President Elect – This is a two-year commitment, with the second year service as MULSA President.
- Assists other board members in all their projects
- Assists the President
- Acts in the President’s place if that person is unable to perform their duties
- Administers the Spotlight Award
Secretary –
- Records the minutes of MULSA Board meetings
- Distributes copies to Board members either in print form or by e-mail
- Obtains approval of minutes and prepares them for posting to the MULSA web site
- Acts as historian for MULSA
Treasurer –
- Handles banking transactions and expenditures related to MULSA
- Balances account books and ledger each month
- Prepare/submit a monthly report to the Board, including end of the fiscal year report
Staff Lounge Chair –
- Supervises a team of volunteers to up keep the lounge clean and operational
- Purchases the supplies
- Monitors the vending machines and notifies respective vendors of any issues and provides refunds to staff when needed
- Conducts periodic refrigerator cleaning
Book Sale Co-Chairs (2 positions) – This is a two-person chair with one person elected each year to provide for continuity in service.
- Operate the book sale located in the Copy Center on the first floor of Ellis Library
- Make use of other available sources to sell books donated to the book sale
Social Co-Chairs (2 positions) – This is another two-person chair because it is probably the most time consuming of positions, but it is the ideal office to have for those who have the ability to plan and be creative.
- Organize and delegate many details well ahead of the main social events (summer picnic Halloween party, Thanksgiving Feast, winter holiday party, annual Celebration of Service, and the annual MULSA meeting)
- Require the ability to work well with others and a desire to interact socially
Courtesy Chair –
- Sends cards, flowers or gifts to library employees who experience significant life events (birth of baby, marriage, death in family, retirement, hospitalization, etc.)
Community Service Chair –
- Coordinates efforts to provide volunteer assistance and donations for needful projects within the Columbia community, such as Columbia Second Chance, Columbia Food Pantry and Rainbow house.
MUSE Co-Chair (2 positions) – This chair is also for a two-person team.
- Responsible for editing and compiling the MUSE magazine
- Solicit poetry, prose, artwork, photography, and other creative material from library staff for publication
- Post photos of library staff events
- Provide access to The MUSE via the web or in print