Library Assembly Meeting Minutes

Tuesday, May 24, 2011
1:00-2:00 p.m.
Room 159/Ellis Ref Conference Room

Attending: Members: Suzy Bent, Erin Zellers, Matt Stottle, Mark Ellis, Steve Clayton, Stephen Stanton, June DeWeese, Laura Buck, Gary Cox.  Ex-Officio:  Ann Barker (MULAC), Deb Ward (LMT), Jim Cogswell (LMT), Ann Riley (LMT).  Absent: PT Martin (LMT and SRC ex-officio)

Guest: Pat Jones, Library Space and Facility Advisory Committee (ESFAC).

• Library Space and Facility Advisory Committee – Pat Jones, Chair.
  • Pat used the following webpage as visual:

http://mulibraries.missouri.edu/staff/committees/esfac/default.htm

• 8 members appointed by Jim Cogswell : Wayne Barnes, Ryan Bish, Michaelle Dorsey, Wayne Sanders, Sandy Schiefer, Ernest Shaw, Sheena Waggoner, and Pat Jones.
• From web site, employees can see lists of completed projects, projects in progress and a suggestion form to make new suggestions.
• Examples:
  • Completed:
    • Removed bars from West entrance.
    • Ramp installed over threshold into Government Documents office area.
      • Location of Library contact for patrons with disabilities.
      • In progress:
        • 1^st floor women’s restroom remodeling.

started 3 years ago, to be done in three stages.

• Proposal to go shortly to LMT.
• Removal of the CPRR desk.
  • Proposal submitted to LMT.
  • Signage.
  • The group meets twice a month.
  • Questions:
    • Q. has website been announced?  A. Yes.
    • Q. Have you thought about posting suggestions?  So that employees know what has been suggested before.  Might spark suggestions.   A. PJ thinks that it a good idea. She will bring it up at the next meeting.

• Announcements:
  • Library Assembly Representatives for Acquisitions, Cataloging and Special Collections come up for reelection.
    • Leo will send out ballot next week.

• Celebration of Service, Thursday, May 25^th – Top Ten List.
  • Jim would like 10 volunteers to read one of the ten accomplishments on the list.
  • Jim handed out a list of the 10 categories.
    • Members asked to put name on any categories that interest them.
    • Jim will assign one of the Top Ten list items to Library Assembly members prior to the event.

• Staff Web Standing subcommittee (spin off of assignment to look at staff web page):
  • Jim will write the charge for the subcommittee.
  • Subcommittee will advise WAG about the staff web.
  • Subcommittee will be comprised of 3 members.
    • June DeWeese and Stephen Stanton volunteered to serve on the subcommittee.

• Assessment of Library Assembly – The Assembly’s charge calls for an annual assessment.
  • From the Library Assembly Charge:
  • Members discussed how best to solicit broad input from staff.
  • Members decided to survey all staff.
  • Members will send suggested survey questions to Bette Stuart via email
  • The goal is to conduct the survey before our June meeting.
  • Ann Riley volunteered to assist with setting up the survey using Survey Monkey.
  • VII.-A The elected officers and the Library Management Team will seek broad input to assist in evaluating the effectiveness of the Library Assembly after each year of operation.
  • VII-B Those officers and Library Management Team will report the results of the evaluation to all staff. They will make recommendations and seek suggestions for the future operation of the Assembly.

Bette Stuart suggested the Library Assembly move the June 28 meeting to June 21.  Members agreed to change the meeting to the 21^st.

Submitted by:  Mark Ellis 6/6/11