Printing from Outlook can be challenging, because it’s a little different from other Office applications. Other Office apps let you print directly from the print menu, whereas Outlook doesn’t. Instead, you must click the small Print Options button on the Print menu. From there select a Page Range option and you can specify the number of pages you would like to print from your email.
Wayne Sanders, Catalog Department, recently attended the ACRL Rare Books & Manuscripts Section’s regional workshop Latin for Rare Materials Catalogers held at Indiana University in Bloomington on October 22nd. Jennifer McDonald, University of Delaware in Newark (formerly of The Vatican Film Library at Saint Louis University), and Jennifer Nelson, University of California at Berkeley, taught this intensive workshop covering Latin grammar, declination, personal names, place names, abbreviations, contractions from the manuscript tradition, and reference sources to approximately 15 catalogers and library science students from across the country.
Present: Gary Cox, Cathy Heckmaster, PT Martin, June DeWeese, Laura Buck, Stephen Stanton, Will McCrary, Jim Cogswell, Suzy Bent, Kat Koehn, Bette Stuart, Alla Barabtarlo, Ann Riley [Member of LMT (Ex-officio)], Felicity Dykas [MULAC Chair (Ex-officio)]
Guests: Ernest Shaw
Windows 7 and Administrative Rights (Ernest Shaw)In an effort to control viruses, as Windows 7 is put on staff computers, the default will be to make the default a user account rather than an administrator account. This should not affect normal work. Users who need to regularly install programs will need a separate administrative account set up, with supervisor approval. There will be no restriction other than this. A sample Local Administrator Access Agreement was submitted.
Announcements
Open Access Week was announced by Anne Riley, sponsored by the MU Libraries, the University Bookstore and SISLT. At 2pm on Tuesday, October 19 at the Reynolds Journalism Institute (RJI 200) Paul Thirion from the University of Liege, Belgium will speak on “Open Access University Repositories.” Sponsors are SISLT and the RJI Transatlantic Center. Reception to follow 3:30-5 in RJI 100.
At 2pm on Thursday, October 21 in Jesse Wrench Auditorium, Eric Frank from Flatworld Knowledge will speak on “Open Access Textbook Solutions.” The event will be co-sponsored by the Bookstore. There will be a panel discussion. Refreshments will follow.
Cathy Heckmaster has accepted a new position and Friday will be her last day. Jim Cogswell (as head of Administration) will appoint a representative for Administration.
Minutes
We will shorten the time it takes for minutes to be approved and also try to keep them brief. Stephen suggested that we use more of a “summary note” style, and this was considered by all to be a great idea.
Communication
A SharePoint site has been established for us to use (in addition to the usual channels). Will will send us the link.
Other Library Groups
Discussion deferred until next meeting.
Posting open positions
There will be an all-staff email notification for open positions and those positions will be posted for the prescribed open time in the News Notes. We want the most coverage when a vacancy comes open.
Staff Web
The Library Assembly will be responsible for content on the Staff Web page. It shouldn’t be a catch-all and some things shouldn’t be there at all. We’d like to get feedback on what people expect of it. Focus will be on content. What needs to be there? What doesn’t?
All members will ask staff in their departments for their ideas, comments, etc. on the page.
Agenda ideas for the October meeting, Tuesday, October 26.
One idea: Have Shannon Cary come and talk about upcoming events.
The meeting adjourned at 2pm.
Respectfully submitted,
Stephen Stanton
Duties: Perform a variety of responsible and complex support services for the MU Libraries Fiscal Officer. Requires extensive attention to detail, maintain accurate and confidential financial information, data entry, report generation, ordering supplies, etc. Requires the ability to follow through on projects with minimum oversight.
Provide high level support for Libraries Fiscal Officer. Duties include but are not limited to: Conduct review and reconciliation of financial records in PeopleSoft; Identify sources to meet the libraries purchasing needs. Evaluate and initiate services such as printing, parking permits, auto leasing reservations, equipment maintenance, etc. Communicate appropriate feedback to staff in response to their purchase requests; Initiate orders and provide necessary information to ensure receipt and payment; Prepare Lapsed Salary reports; Provide Controls review; Perform accounts payable functions including but not limited to travel and other vouchers; Perform PeopleSoft data-entry, requisitioning and receiving processes, generate money received reports; Update budget spreadsheets (travel, purchases, gift budget, etc.); Manage receipts and credit card records. Perform basic math computations. Work under direct supervision and meet speed and accuracy goals as determined by the department. Other duties as assigned. More information is available via the job description (http://mulibraries.missouri.edu/staff/admin/positiondesc/Posdesc/Admin/c31687.htm).
Also, provide general office support for library Administrative Office staff. Assist with supervising and assigning tasks to student assistants in Administrative Offices, as needed.
Minimum Qualifications: An Associate’s degree in accounting, finance, or related area, or four years of progressively responsible clerical experience, two years of which must have been above the entry clerical level and involved the application of clerical procedures to a variety of situations.
Preferred Qualifications: The ability to efficiently support the work of several supervisors is necessary. Requires excellent telephone skills and effective interpersonal communication skills. Proficiency in Word, Outlook and Excel and accuracy in typing and data entry a must. Requires ability to work well with others, attention to detail, organization and initiative. No typing test required.
*This is Cathy Heckmaster’s former position. It was reclassified to the Fiscal Assistant title to better describe the duties.
The search committee for the position of Metadata and Catalog Librarian has identified four candidates to interview. The candidates’ resumes, cover letters, etc. will be forwarded to library staff as part of an Outlook schedule-a-meeting notice.
Megan McGrath will interview Friday, Nov. 5. Her presentation will take place from 11:00-11:45, in Ellis 4F51A. Ms. McGrath completed her MSLS at the University of North Carolina, Chapel Hill in May 2010. Her work experience includes Graduate Student Reference Assistant, Walter Royal Davis Library, UNC Chapel Hill (August 2009-May 2010); Librarian, The New Monk Project, Hillsborough, NC (March 2009-January 2010); Classics Librarian, Murphy Hall, UNC Chapel Hill (August 2008-August 2009); and an intern, Rare Books and Manuscripts, Paterno Library, Pennsylvania State University (Spring 2007).
Jacqueline Blonigen will interview Wednesday, Nov. 10. Her presentation will take place from 10:45-11:30, in Ellis 4F51A. Ms. Blonigen completed her MLS at the University of Wisconsin – Madison (May 2010). Her work experience includes Library Assistant with the Wisconsin Library Services (2008 to present); a Practicum Student with Central Technical Services at UW-Madison (May 2009 to August 2009); and Development Intern with the Hill Museum & Manuscript Library, Collegeville, Minnesota (May 2007 to November 2007).
Lauren Baranowski will interview Friday, Nov. 12. Her presentation will take place from 11:00-11:45, in Ellis 4F51A. Ms. Baranowski completed her MLS at the University of Illinois at Urbana-Champaign (August 2010). Her work experience includes Cataloging Project Specialist, Technical Services Department, UI at Urbana-Champaign (January 2009-July 2010); Teaching Assistant, Graduate School of Library and Information Science (September-December 2008); and Project Archivist, Amasong, Champaign-Urbana, (January 2010-May 2010).
Natalie Bulick will interview Wednesday, Nov. 17. Her presentation will take place from 10:45-11:30, in Ellis 4F51A. Ms. Bulick completed her MSL at San Jose State University (2008). Her work experience includes Digital Library Associate- Monteverde Institute, Monteverde, Puntarenas, Costa Rica (Summer 2010); Cataloging and Digitization Volunteer- Mingei International Museum, San Diego, CA (2010-present); and Reader’s Advisory Librarian- Orange County Public Library, Costa Mesa, CA (Jan.-Oct. 2009).
All candidates will give a presentation on the topic of “Discuss the value and relevance of cataloging and some of the issues Catalog Department’s face in today’s information environment.”
There are so many options in Microsoft Outlook 2010 that will make managing your email easier. One useful feature is the search folder. It is a folder that you can customize to hold messages that fit specified conditions of your choosing. It’s like a Favorites folder.
For instance, you could create a folder that is named Urgent Mail which only includes emails from your boss. To create this, right click on search folders on the right side of your Outlook email, or go to the Folder tab on the Tool Bar and click New Search Folder. Then, in the New Search Folder box, specify your conditions by selecting the type of mail you want to receive in that folder. For example, mail from specific people or mail sent to groups.
Using the Search Folder option will save you steps; you will no longer have to file mail from your in box; it is automatically moved for you.
Many of you are using the Symantec antivirus at home. Your home version will also expire at the end of the month. You will want to remove the Symantec program from your computer before installing a new program.
Microsoft’s program for home use is called Microsoft Security Essentials. http://www.microsoft.com/security_essentials/?mkt=en-us
It is a free program and is updated along with your Microsoft Windows products. It is comparable to the Forefront client we are running on campus.
There are also other good, free antivirus products. If you are using one of them, there is no need to change. Just be sure that your are getting regular updates; without them, you may not be protected from new virus strains.
