Duties: Perform a variety of responsible and complex support services for the MU Libraries Fiscal Officer. Requires extensive attention to detail, maintain accurate and confidential financial information, data entry, report generation, ordering supplies, etc. Requires the ability to follow through on projects with minimum oversight.
Provide high level support for Libraries Fiscal Officer. Duties include but are not limited to: Conduct review and reconciliation of financial records in PeopleSoft; Identify sources to meet the libraries purchasing needs. Evaluate and initiate services such as printing, parking permits, auto leasing reservations, equipment maintenance, etc. Communicate appropriate feedback to staff in response to their purchase requests; Initiate orders and provide necessary information to ensure receipt and payment; Prepare Lapsed Salary reports; Provide Controls review; Perform accounts payable functions including but not limited to travel and other vouchers; Perform PeopleSoft data-entry, requisitioning and receiving processes, generate money received reports; Update budget spreadsheets (travel, purchases, gift budget, etc.); Manage receipts and credit card records. Perform basic math computations. Work under direct supervision and meet speed and accuracy goals as determined by the department. Other duties as assigned. More information is available via the job description (http://mulibraries.missouri.edu/staff/admin/positiondesc/Posdesc/Admin/c31687.htm).
Also, provide general office support for library Administrative Office staff. Assist with supervising and assigning tasks to student assistants in Administrative Offices, as needed.
Minimum Qualifications: An Associate’s degree in accounting, finance, or related area, or four years of progressively responsible clerical experience, two years of which must have been above the entry clerical level and involved the application of clerical procedures to a variety of situations.
Preferred Qualifications: The ability to efficiently support the work of several supervisors is necessary. Requires excellent telephone skills and effective interpersonal communication skills. Proficiency in Word, Outlook and Excel and accuracy in typing and data entry a must. Requires ability to work well with others, attention to detail, organization and initiative. No typing test required.
*This is Cathy Heckmaster’s former position. It was reclassified to the Fiscal Assistant title to better describe the duties.