Present: members: Gary Cox, Mark Ellis, PT Martin*, June DeWeese, Laura Buck, Stephen Stanton, Will McCrary, Suzy Bent, Bette Stuart (chair), Erin Zeller. Ex-officio: Felicity Dykas (MULAC Chair), Deb Ward (LMT), Ann Riley (LMT), Jim Cogswell (Director), PT Martin (SRC Chair)*.
*listed twice – as department and SRC representative
Ø Introductions: new to meeting= Mark Ellis (replaced Cathy Heckmaster), Erin Zeller (alternate for Special Collections).
Ø Recorder: Stephen Stanton stepped down as recorder. Mark Ellis will replace.
Ø Minutes from Library Assembly Meeting 9/28/10 were accepted as amended:
o Paragraph starting “Cathy Heckmaster has accepted….”, the following text should be added: “Jim Cogswell (as head of Administration) will appoint a representative for Administration.”
§ There was discussion about whether or not the procedure for replacing a representative needs clarification in the by-laws.
o Paragraph under the heading “Staff Web” the text “ …design and usability” should be deleted.
Ø Announcements:
o Bette Stuart: Kat Koehn resigned employment at Library. Pat Jones to appoint another representative. In Acquisitions: Adrienne Arden – is working 8 hours a week in ILL borrowing Sean Witzman is working 8 hours per week in Electronic Resources.
o Jim Cogswell: Jim and LMT have created two new advisory groups
§ Assessment group – motivated by two factors:
1. Ongoing Library need to take pulse of users and judge quality of service.
2. New MU Strategic Plan specifically mentions MU Libraries and calls for development of benchmarks and assessment of library collections and services.
- Goal = benchmarks and mechanisms for assessment in place Fall Semester 2011.
- Membership: Maryellen Sievert to chair. Dirk Burham and Shannon Cary will assist/support.
o Members: Karen Darling, Mary Ryan, Gwen Gray, Nancy Turner-Myers, Caryn Scoville, Gary Cox, Will McCrary.
o First meeting and a webinar will take place within the next two weeks.
§ Ellis Space and Facilities Advisory Committee (ESFAC) – to advise Jim and LMT how to re-purpose, renovate and reallocate space, furnishings, equipment and facilities in Ellis Library in order to meet user needs and to support the mission of the MU Libraries.
- Membership: Pat Jones to chair.
o Members: Wayne Barnes, Ryan Bish, Sandy Schiefer, Wayne Sanders, Michaelle Dorsey, Ernest Shaw and Sheena Waggoner.
o First meeting will take place within the next two weeks.
o Deb Ward: walk up scanner ordered. Coordinators agreed to put the scanner in the OASys area on the first floor of Ellis Library. Deb invites any others with thoughts to contact her. Should arrive within the next couple of weeks.
Ø Staff Web discussion: After review of the current staff webpage, a discussion of the feedback from the departments, and a look at a revised webpage as reformatted by Judy Maseles; the following proposals were made:
1. Switch to the revised website, and request more feedback.
2. Form a subgroup to periodically review the page and recommend updates/changes.
§ Recommendations to be made to whomever it can be determined posted the material. (e.g. Library Administration to be solicited to update/edit material under the “Administration” heading, etc.).
§ The following Library Assembly members volunteered to serve on this subgroup: Will McCrary (chair), June DeWeese and Laura Buck.
o Outcome: Proposals were accepted.
Ø How items get put on the Library Assembly agenda – discussion item: Discussion ensued regarding:
1. Who decides if Library Assembly is where a suggested agenda item belongs?
2. If it does not belong in the Library Assembly (needs to be resolved somewhere else), how can it be noted or recorded to the entire Library Assembly so that transparency exists without taking up too much procedural time?
o Outcome: No resolution.
Ø Agenda item not addressed: How should the Library Assembly organize and work with other groups?
o To be brought up as first agenda item of the next meeting.
Ø Meeting adjourned.
Submitted by Mark Ellis