Present: Adrienne Arden, Anne Barker, Wendy Batson, Jack Batterson, Jim Cogswell, Rebecca Graves, Tammy Green, Dustin Hoffman, Shelly McDavid, Libby Myre, Ann Riley, Marcia Strong, Sheena Waggoner, Karen Witt
1.Welcome Tammy Green:
· Vice-Chair of Library Assembly
o Due to Sara Bryant resigning from MU Libraries, effective March 12, 2014; Tammy Green is taking her place as Vice-Chair for the Library Assembly committee
· Anniversary Dates to be printed in News Notes
o MU Libraries employees can opt out of having their anniversary date published in News Notes
§ To opt out email Sheryl Cullina
2.Review correction to Guidelines:
· Guidelines Revised January 28, 2014 at the Library Assembly meeting
o Guidelines now show the breakdown of the current MU Libraries Organizational Chart
§ Implemented additional changes as of March 25, 2014
· Section 2, number 5 – changing wording from “department” to representative
· Appendix A: Cut the language of the document up to “Representation”, the document now starts with “Representation”
· Clarification:
o E-Learning Department, office housed in Ellis Reference, however this department reports to the RAIS Head and falls under this group.
3.Discuss Staff Webpage Subcommittee:
· Rachel Brekhus is the current representative for the Webpage Committee for the Staff Webpage
· Webpage correction(s): Who is responsible to make changes?
o How will it flow? i.e., does the Chair make changes, or does the Recorder, or does the Webpage Subcommittee person make the changes? Then post to LA webpage.
§ Changes made to any of the documents on the LA committee webpage are to be made by the Recorder of Library Assembly
· Representative to volunteer along with Rachel:
o Does volunteer have to be from LA or can any staff member volunteer?
§ Jack Batterson volunteered to be the representative
· He stated he would be able to verify links are functioning properly, then report any that are broken
§ Library Assembly determined that the volunteer should be from the Library Assembly Committee
4.Need Volunteer for Recorder in Shelly’s absence:
· Karen Witt volunteered to be acting Recorder during Shelly McDavid’s maternity leave
o Shelly McDavid volunteered to upload the minutes to the Library Assembly webpage, if the document could be emailed to her upon edits and verification by the committee.
5.Director Announcements:
· Mold Update
o Grant proposal submitted to a major grant foundation a little over a week ago
§ The grant foundation acknowledged receipt of the proposal and is recommending that it be accepted by the board
· They stated it is a strong proposal
· The grant request was made for $395,000
o No guarantee we will get this in entirety or in partial or at all
o Storage Space
§ Lease in the Subtera Caverns runs out the end of June 2014
§ Hope to be signing a new lease at a new location early next week or the following week
· The location will be disclosed once the lease has been signed
o Contractor Bids Submitted for Mold Remediation
§ 8 total bids from contractors all over, not just here in Missouri
§ Procurement Services helping with the bidding process
§ Hopeful to sign a bid within a matter of days, not weeks
o Faculty Council
§ Created an ad hoc committee to begin exploring issues around the mold remediation
· Wanting a calendar year list of major events surrounding the mold remediation
· Asked for a list of items in mold remediation to supply to the faculty
· Faculty Council is committed to communicating, however we do not know their Chain of Command for communicating to the faculty
o Collection Enhancement Fund
§ Roughly $3000 has currently been donated to the fund
· A challenge donor has stated they will match $5000, if we reach this amount
o Our goal for this fund is $50,000
§ To donate go to: https://donatetomu.missouri.edu/givedirect/GDItem.aspx?item_id=117
o Mold Remediation
§ Still planning to remediate more than half of the affected materials, over 300,000 volumes
· Need money to:
o Remediate moldy materials
o Move materials
o Sign New Lease for Storage of Materials now housed in Subtera
o Pay personnel to create lists of materials
o Approaching Additional Funding Sources
§ Faculty are going to be approached about making a pledge to the mold remediation fund
· It is not their charge to pledge, but we are still going to ask
· Renew Mizzou
o Ellis Library Room 202
§ Plan for starting modifications to this room was previously set for March 20th – 21st, 2014
· Currently no moving or construction noises thus far
o Asked why we closed the place off a few days early?
§ Informed waiting on diagrams/floor plans
· Previously informed they were going to use x-rays for modifications
§ Open question for when they are going to get started
o Where to find information on Renew Mizzou
§ Posted on the Calendar of Events, the Website and in News Notes
· Celebration of Service
o In need of nominations for the “Top 10 List”
§ Staff Members with notable achievements, strange and wonderful endeavors
· Top 10 list unveiled at Celebration of Service
· Send your nominations to Jim Cogswell today
6.Department announcements:
· Libby Myre: Serials Acquisitions and Collection Development
o The Serials Unit, last week completed three interviews for the LIS I position in Serials Acquisitions
o Electronic Resources Unit
§ Entering data for a statistics analysis tool for the libraries, 360 Counter, that reports title usage and cost data for collection development analysis.
· Coordinating the effort are Dave Walsh and Stara Herron, comprising the Electronic Resources Unit, and Rhonda Whithaus and Angela Sample, Rhonda’s assistant.
· Tammy Green: ILL Lending
o June DeWeese retiring, been an educational experience learning what she does
§ June’s Job Duties are an extensive list
· Several people will be sharing supervisor duties in Access Services
o Many of them are out of the building this week for Spring Break
· Adrienne Arden: Digital Services
o There will be an Islandora training retreat April 7, 2014 that will be held on the MU campus.
§ Mat Miller is coordinating this for MU so contact him if you want to attend.
o Our two new student assistants are doing a great job digitizing UM Press books and the Clark gift hymnals.
o Our Institutional Repository, MOspace, recently received three submissions that supplement faculty publications.
§ Two were from the Division of Biological Sciences and one was from Agriculture Biochemistry.
§ We recently received a request from an author to make his theses open access. After receiving the license form we made that change in MOspace.
o On March 6, most members of Digital Services attended Felicity Dykas’ hour-long presentation on the functions of the Digital Services Department to graduate student assistants who work in our library.
§ By the students’ reactions, they were quite impressed by not only the quantity of work performed, but also by the technological level.
· This engaged group asked many questions, which Felicity nimbly fielded with her in-depth knowledge and quick wit.
o Following up on last month’s report regarding MUtation yearbooks.
§ Diane Johnson has been instrumental in our obtaining past yearbooks. There are no gaps remaining in our digitized holdings.
· Marcia Strong: Security
o Recycling problem
§ People have been throwing whole boxes, not broken down in the dumpsters for boxes and newspapers
· One dumpster marked “Fiber Dumpster” is for newspapers and cardboard
o People are placing boxes with plastic in and on them in this dumpster
§ Plastic should be placed in the trash dumpster
§ Please bring this dilemma to the attention of your department members and ask them to pay better attention, adhering to throwing the proper material in the proper dumpster
· There are 3 trash dumpsters
· 1 dumpster just for boxes
· 1 dumpster specifically for newspapers and cardboard (Fiber Dumpster)
§ All other recycling is going well: plastic bottles and aluminum
o Shelly McDavid: Health Sciences Library
§ Accepted a new position at the Veterinary Medical Library
· No more late nights till 1:00am
· Weekends off with family
· Rebecca Graves: MULAC
o The School of Medicine is going to be expanding, looking to put the expansion on the west side of the Health Sciences Library. There is a parking lot currently where the new building is slotted to be built; it has always been marked as a potential building space. The parking lot has been used the past few years as a construction staging area.
§ Expected to build a 5-6 story building that will house lab space, office space and lounge space for medical students to utilize in-between classes.
§ West entrance of the School of Medicine is expected to be effected by changing this to a 2nd Floor entrance. Campus side will remain unaffected.
§ Expected completion of the building is approximately 2 years.
· Needed expansion due to the Springfield expansion that is increasing medical student class size this coming fall semester.
· For more information visit: http://medicine.missouri.edu/morephysicians/news.php
· Jack Batterson: Cataloging and Metadata
o Nothing to report
· Wendy Batson: Engineering Library
o Nothing to report
· Anne Barker: Ellis Reference
o Getting over the hump of instruction
· Dustin Hoffman: LTS
o Announces the retirement of Windows XP
§ Microsoft is pulling all technical support and so is the MU DoIT on April 8th, 2014
· For more information go to: http://makeitsafe.missouri.edu/
· XP is being replaced with Windows 7
o Not replacing with Windows 8
§ Windows 8 does not save files to your hardrive, they get saved to your Skydrive account
· This is not a safe repository for confidential files
· Karen Witt: Special Collections
o Nothing to report
· Ann Riley: Access, Collections and Technical Services
o Nothing to report
· Sheena Waggoner: Administration
o Students on Spring Break and it is very quiet
· Jim Cogswell: Director of MU Libraries
o Needs nominations for the “Top 10 List”
§ Notable achievements, strange and wonderful things
· Top 10 list unveiled at Celebration of Service
· Send your nominations to Jim Cogswell today
7.Announcements
· Library Society Dinner
o Held April 11th, 2014 in the Ellis Library Grand Reading Room, 201 Ellis Library
o Chancellor Loftin and Mrs. Loftin are guests
o Featured Speaker Marilynne Robinson, novelist, essayist and Pulitzer Prize winner
· Friends of the MU Libraries Annual Luncheon Meeting
o Speaker Father Eric Hollas, talking about the St. John’s Bible
§ April 12th, 2014 at 12pm in Stotler Lounge
· June DeWeese’s Retirement Party
o April 22nd, 2014 from 2:00-5:00pm in Stotler Lounge
Meeting adjourned 1:57pm