RDA for administrators: Managing the Transition in Your library – ALCTS series
Oct. 13, 1:00-2:00 pm
Ellis Library, Room 4F51a

Released in June 2010, Resource Description and Access (RDA) is the intended successor to the Anglo-American Cataloging Rules (AACR2). At this initial stage, much remains unknown about the impact that RDA will have on library staff, metadata, systems, and services. One thing is clear: adopting RDA will not happen immediately, and will not be uniform across all institutions. Over the coming months and years, libraries will have different timeframes and levels of support for the shift to RDA. Administrators will require accurate information, particularly from early adopters, on what is required to implement the new cataloging code. During this beginning period, while the U.S. cataloging community awaits a formal decision on adoption resulting from the U.S. National Libraries RDA Test process, how do library administrators and cataloging managers begin to think about preparing their staff and their systems for the transition from AACR2 to RDA?

This ALCTS Webinar will attempt to address, from the perspective of the manager, some of the major issues related to adopting the new cataloging code, including:

• allocating staff and financial resources to understanding, planning for, and adopting RDA
• managing and organizing training for staff
• implications of RDA on policies and procedures for original and copy cataloging
• preparing the ILS for RDA metadata
• managing the integration of RDA and AACR2 records and their displays in the catalog
• managing the impact on vended authority control and cataloging
• assessing the overall costs and benefits of RDA, and its impact on users and public services
• assessing the consequences and potential of RDA for the development and design of future information systems and data structures
• developing mechanisms for sharing implementation experiences across the profession.

Presenter:  Christopher Cronin

New models of metadata – ALA Tech Source series
Oct. 27, 1:30-2:30
Ellis Library, Room 4F51a

Presenters Karen Coyle, Chris Oliver, and Diane Hillmann will offer a perspective on RDA from the context of metadata models and with an eye toward sharing library data.  Learn the about sharing metadata on the Web and early experiments in library data and RDA. Topics include:

• Semantic Web concepts
• FRBR – the library world’s model
• Application profiles
• Transforming library data

RDA: Benefits for users and catalogers – ALCTS series
Nov. 3, 1:00-2:00 pm
Ellis Library, Room 4F51a

This webinar will explore the benefits of RDA. It will begin by looking at how RDA evolved from AACR2, and will discuss how RDA‘s new direction is advantageous for both users and cataloguers. Do RDA‘s objectives and principles have an impact on the user? How do RDA‘s instructions make a difference for the cataloguer? Will resource descriptions be more precise? Can RDA data support improved navigation? Will RDA allow us to get cataloguing data out of library silos? The webinar will be an opportunity to look at these questions and consider the practical effect of RDA guidelines and instructions on resource description and resource discovery.

Presenter:  Christine Oliver

RDA–Designed for current and future environments  – ALA Tech Source series
Nov. 10, 1:30-2:30
Ellis Library, Room 4F51a

Learn about RDA’s place on a continuum  from legacy data to greater interoperability. Topics include:

• RDA as AACR2 deconstructed
• Alignment with the conceptual models, FRBR and FRAD
• RDA as a flexible and extensible framework
• Recording data that is human readable and machine actionable
• Distinguishing  between recording data and encoding or presenting data
• Implementing RDA in libraries:  the point of transition

Presenter:   Chris Oliver

RDA vocabularies in the semantic web – ALA Tech Source series
Nov. 17, 1:30-2:30
Ellis Library, Room 4F51a
Learn about the RDA Vocabularies and the Open Metadata Registry project. Topics include:

• RDA Vocabularies in relation to the instructions
• The Open Metadata Registry and the RDA Vocabularies
• The Structure of RDA Vocabularies
• Continuing work  of the DCMI/RDA Task Group

Presenter:  Diane Hillmann

FRBR as a foundation for RDA – ALCTS series
Dec. 15, 1:00-2:00 pm
Ellis Library, Room 4F51a

This webinar will cover the basics of FRBR, including its development and contents. Participants will leave the webinar with an understanding of the entity-relationship model on which FRBR is based, the FRBR entities and relationships, and the FRBR user tasks. The webinar will then address, through an exploration of RDA itself, how FRBR lies at the foundation of RDA’s structure, and what implications that might have on future database structures for our catalog descriptions.

Presenter:  Robert L. Maxwell

More information:

ALCTS series:  http://www.ala.org/ala/mgrps/divs/alcts/confevents/upcoming/webinar/index.cfm

ALA TechSource series:  http://alatechsource.org/blog/2010/09/ala-techsource-workshop-using-rda-moving-into-the-metadata-future.html

Over 8,000 MARC records from Safari’s popular Tech Books collection were recently loaded into MERLIN and now appear in Summon.  A list of titles in Summon can be seen in this search.

A recent discovery from the Catalog Department: Over 400 University of Missouri Press titles are now available as ebooks through MU’s Ebrary Academic Complete subscription.

The Catalog Department has just loaded MARC records for the Ebrary Academic Complete Collection (over 41,000 ebooks) in MERLIN.  See this blog post for more information.  http://mulibraries.missouri.edu/blogs/catdeptblog/

There are many serial records in MERLIN for which we catalog the volumes separately as monographs.  The serial records can be confusing, because they don’t have an item records for each volume.  This is especially a problem when someone wants to request a volume via MERLIN.

Catalog Department staff have been working with others to come up with something better.  Below is a proposal.  It involves improved notes, plus a link that executes a title search of the series which retrieves the monograph records.

Example:

Loc                          MU ANNEX & MU ELLIS        QH7 .S78

Lib Has                   1-162,164-168,170-185

Note                       Volumes have unique titles and MERLIN records.  To determine the title and location of a

specific volume click on “MU” Search for individual volumes.”

Link to web version             MU: Search for individual volumes

See this in MERLIN:  http://207.160.154.35/record=b1320314

Please let me know what you think about this proposal.  We hope to start implementing this in MERLIN starting in July.  For a comparison see the examples below which show our current practices.

Current practices:

Example:  Below is the information included in MERLIN when volumes have separate classification numbers.

Loc                          MU GEOLOGY     SEARCH BY SPECIFIC TITLE

Lib Has                    no.38(1997)-43(2005), 45(2007)-

Latest Received:     2007 no.45

See this in MERLIN:  http://207.160.154.35/record=b4208482

When volumes are assigned the same classification number, we don’t provide any clues about the lack of item records.

Example:

Loc                          MU ELLIS        GN1 .S54

Lib Has                   no.1-32, 34-44,46-47-

Latest Received:     v.47

See this in MERLIN:  http://207.160.154.35/record=b1337406

–Felicity Dykas

The Catalog Department recently updated the local collection headings we use in MERLIN. All generally follow one standard now: Collection name (University of Missouri—Columbia. Libraries).

Background: Local collection headings are created to pull together resources received or purchased as gifts (William Peden Short Story Collection) and to provide a way to access material that is treated as a collection (World War II Poster Collection).

Over the years we have used formal and informal headings; some were available as subject searches and some as author searches. We reviewed all the headings several months ago, studied Library of Congress practices, and discussed current headings with public services staff in the areas that have the collections. Based on the information we gathered we standardized what we are using.

A list of the headings is available on the Catalog Department web site: http://mulibraries.missouri.edu/staff/catalogdept/collectionheadings.htm.
You can retrieve these in MERLIN with the author search: MU Collections.

Former headings are still in MERLIN. We will leave them on records through July to give everyone a chance to update information you have.

–Felicity Dykas

Physical Processing Open House
Thursday, May 13
1-3 pm

Planned demonstrations include operation of the security strip application machine, the disc cleaning/repair machine, the ultrasonic welder (Minter Welder) and other equipment used in the Physical Processing Unit. In addition, there will be a display of the preservation treatments performed in-house.

Sometimes people ask or wonder what really happens in Cataloging. The Department cataloged 31,537 new titles so far this year, including doing 4,508 original records. Most of what we catalog is books (print and online): 23,436 including theses and dissertations. GPO retro cataloged 11,785 titles. That is a big plus for access to our government documents collection. 7,032 titles of the 31,537 are online resources.

Breakdown by format, which shows the variety of material we catalog:
• Books = 22,782
• Serials = 4350
• Integrating Res = 107
• Visual Mat = 318
• Sound Rec = 277
• Scores = 99
• Maps = 2947
• Theses/Diss = 654
• Kits/Mixed = 0
• Manuscripts = 0
• Collections = 2
• Other = 1

Authority reports
For FY2010 so far: 15,969 bibs have been edited. That is a lot of MERLIN records that have been improved! 2,405 new authority records have been added to MERLIN, too. This is on top of what we get via our authority vendor.

NACO
NACO stats (through February), show 401 new authority records added to WorldCat. Last year we added 303 for the whole year. These numbers are from the official stats posted on the NACO web site.

MERLIN
2,464 volumes have been transferred + 17,873 volumes transferred to UMLD. We have a number of transfer and withdrawal projects, which is why our withdrawn statistics are up: 16,713 volumes have been withdrawn, compared to 14,022 for all of last year.

In addition, 117 volumes were reinstated and 110 replacement volumes were processed.

Projects
At one time there were more than pre-2008 10,839 temporary MARCIVE records for MU government documents in MERLIN. Now there are only 6,815!

We changed the way we process OCLC Bibliographic Notification reports, so we don’t know the number of table of contents and subject headings added to MERLIN. What we do know is that in March 5,314 record updates were processed.

Production continues to be strong – which is good!

Statistics don’t show the whole picture. From the numbers, you can’t tell the time spent in tracking down good subject headings, responding to requests from others, and participating in committees that benefit us all.

Thursday, May 13
1-3 pm

Planned demonstrations include operation of the security strip application machine, the disc cleaning/repair machine, the ultrasonic welder (Minter Welder) and other equipment used in the Physical Processing Unit. In addition, there will be a display of the preservation treatments performed in-house.

All donor and honoree names have now been moved from the author index into a separate index for donors and honorees. To search a donor or honoree, begin in the Books and More tab and search the target name under keyword. In the MERLIN results screen, open the left-hand category selection box and chose Donor/honoree (MU) and press Search.

Search result example: http://merlin.lib.umsystem.edu/search~S1/?searchtype=h&searcharg=cogswell&searchscope=1&SORT=DZ&extended=0&SUBMIT=Search&searchlimits=&searchorigarg=Ycogswell

In MILLENNIUM this index can be accessed with an index code of “h” in the dropdown menu and the name in the search box (last name first for personal names).

The Catalog Department