• Policy # 24, the Collection Development Committee policy has been approved for removal by LMT.  The charge and committee information will be housed in the Collection Steering Committee sharepoint site.
• Policy # 49, the Diversity Action Committee policy has been approved for removal by LMT.  The charge and committee information will be housed in the Diversity Action Committee sharepoint site.

Next Meeting: February 21, 2017

Attendees: Ann Riley, Deb Ward, Kathy Peters, Ernest Shaw, Sheryl Cullina, Pat Jones, Jacqueline Rash, Jeannette Pierce, Shannon Cary

Agenda Items:

MSA Activity Fee vote results

• Student Service Enhancement Fee referendum will be placed on the ballot for spring elections on March 6^th – 8^th.
• MSA would like to request that tables and chairs be placed in Ellis for voting.Table placement near Bookmark Cafe, north doors and the reference desk was given general acceptance by LMT.
• The Marketing group, made up of 14 students, will handle the communication strategy for this vote.
• A question was brought up as to whether or not students would protest to being carded after 12:00 a.m. Grace thought that would not be a problem.

Student Fee Capital Improvement Committee: SFCIC

• The Student Fee Capital Improvement Request through the Parent Leadership Council Grant Program was denied.We hope to apply again in fall 2017.

Sign Project

• Reviewed handouts, color scheme, types of signs and locations for signs.
• Discussion about how ground floor repurposing will affect usage of North East stairwell and consequently how that will affect the current plan for signs.
• The question arose of whether we will be able to get signs in the future that look the same and be from the same company. It was confirmed that this company is often used across campus like in the hospital and it is expected that their signs will be available in the far future.
• Many LMT members wanted to add signs directing patrons to elevators and the information / reference desk. Discussion ensued on placement and appropriate type of the elevator signs.
• It was confirmed that there is a little money we can add to the noted $17,877.27 budget for these additional signs.
• We hope for installation to commence by fall 2017.

Action: Shannon will ask about the cost of these additional signs.

Instructional Committee becoming a Standing Committee

• LMT reviewed the committee proposals
• It was discussed that we want to get some clarification before we bring in candidate for Head of Instruction position interviews
• Discussion ensued about role of Head of Instruction in relation to this committee
• It was determined that more conversations need to occur in the adjustment and meaning for moving this to a standing committee,
• The question was brought up about what members we need on the committee

Action: Jeannette will meet with the group to discuss feedback from LMT

Borrower Card procedures

• Everyone thinks borrower cards through Friends of the Library is a good idea.
• Need to continue to flush out the details about procedures. We want it to be an easy process where someone can become a friend and check out books in the same day.
• There was a little problem that the customer’s receipt does not say “Friend’s Membership,” which causes the circulation desk to question if it is applicable to use for book checkout.

Action: Matt will follow up with Advancement to get this fixed.

Master Goals and Objectives

• The document is now added to the website: Staff site> Reports, Minutes, Statistics tab > top right column under Plans, Reports and Surveys:MU Libraries-Master Goals & Objectives FY17-FY18
• Discussion ensued about the content of the document needing to reflect just the Mission, Vision and Goals so that we can leave the creation and implementation of objectives up to each department.

Action: Deb will contact Judy to take down objectives but keep up Mission and Vision.

Human Resources Policy Reviews

• Members discussed the relevance of the following policies:

   

   

  • Policy #2 – Staff Representative Committee https://libraryguides.missouri.edu/librarypolicies/policy2

Action: Sheryl will ask for website deletion of policy, as it does not apply to anything right now.

• Policy #19 – Mission Vision, Values and Strategies for the MU https://libraryguides.missouri.edu/librarypolicies/policy19

Action: Sheryl will ask for website deletion of document so as not to duplicate with aforementioned Goals and Objectives.

Capital equipment project

• We need a more sustainable replacement cycle for capital equipment like printers/copiers.
• Kathy is working to get an accurate comprehensive list of machines and life cycle of these machines.

Action: Kathy will get lists that are more detailed and bring this to LMT in the future.

Humidifiers

• Kathy and Michaelle Dorsey were working on identifying appropriate humidifiers for Special Collections.After learning, more from Northeast Document Conservation Center they learned the humidifiers they were considering will not be appropriate, as they do not disperse evenly throughout the area.

Action: Kathy and Michaelle will continue to work to find an appropriate solution.

Doughty Birds

• Ann met with Alex Barker, Director of Museum of Art and Archaeology.The museum is in agreement with selling the birds.Alex gave us the following recommendations:

   

   

  • get an official recommendation for repurposing the display cases.
  • work with specialized art shippers.
  • put out a statement to the press.
  • contact descendants of the donor so they are aware of our decision to sell the birds.
  • communicate that the proceeds will be put in the endowment so proceeds can be used for a long time, be unrestricted and can be named after the donor.

• LMT discussed what to do with the cases. Some suggestions were to put in lighting and climate controlled attributes for future displays.
• We will want to let University Libraries staff also know when the auction is available.

New Items:

Provost request

• Provost is asking for any ideas employees may have to address $20 million dollar cut for FY 2018.
• It was determined that $145 thousand additional dollars will be requested from University Libraries.

Job Description

• Head of Special Collections job description update will be sent to Provost Office by end of the week.

Eating Disorder Awareness Week

• The proposed book cards for Eating Disorder Awareness Week through Student Health Services and Counseling Department was discussed.

Decision: We can allow sticky notes in bathrooms or placing cards on departmental desks, but we would not be able to allow cards to be randomly placed in library books.

Attendees: Ann Riley, Deb Ward, Corrie Hutchinson, Sheryl Cullina, Ernest Shaw, Jeannette Pierce, Pat Jones, Jacqueline Rash

Agenda Items –

Council of Dean’s Meeting Update:

• Board of Curators meeting February 9 & 10 in the Telepresence Room

To address recommendations on fees to differentiated tuition.

Priority of Positions document:

• New list with descriptors sent.We will take a tally of preferences and then discuss at LMT that afternoon.

Action: New deadline: Tuesday, January 17.  Please submit to Jacqueline.

All Staff meeting agenda:

• Clarified agenda Items and presenter’s points.

Action: Jacqueline will send out agenda today.

Master Goals and Objectives:

• This document represents all objectives under each goal.Please review and we will discuss in the future.

Bookmark Café:

• Renovations will be ready by Tuesday, the start of the spring semester.
• Counter high chairs should be delivered Thursday.
• Will see how design works and discuss necessary changes in the future.

New Items:

Instructional Committee becoming a Standing Committee

Discussion: Library wide committee, should have ACTS members

Decision: Will discuss more at next LMT meeting

Shelving Item

Discussed: For surplus or usage by collections.

Attendees: Ann Riley, Deb Ward, Corrie Hutchinson, Sheryl Cullina, Ernest Shaw, Jeannette Pierce, Pat Jones, Shannon Cary, Jacqueline Rash

Agenda Items –

Budget Update:

• No official update, the Governor is taking $24 million from the University.
• Reportedly, a Tribune article mentioned $13 million.
• The difference was suggested to be System wide.
• The Deans will ask the provost for a general number to work with.

Position of Priorities:

Results:

1. Digital Initiatives Librarian
2. Instruction Librarian
3. Acquisitions Librarian / Collections Development
4. Tie: Graduate Medical Educational Librarian and Preservation Librarian
5. Medical Research Librarian
6. Data Management Librarian

• If it is still in line with our vision at the time, we will fill these positions according to these priorities when funding becomes available.

Bookmark Café update:

• Updates to Bookmark Café are finished.
• Pat looked into the question from the All Staff Meeting regarding the line from Bookmark Café blocking entrance to Technical Services.A recommendation was offered for staff to use door 68 for entrance.

Action: Shannon will get date for bookmark café “Grand Opening” and design a large sign acknowledging student fund contributions.

Action: PJ will ask about a free offer during the Grand Opening.

Master Goals and Objectives:

• Reviewing collective objectives gives other departments the ability to compare their own objectives and can use this document as a springboard, rather than establishing one set of Library objectives to fulfill each goal.

Decision: Each department will work toward each goal by implementing its own objectives.

Action: Ann will send out Master Goals and Objectives to everyone and department heads will tailor the objectives within their own departments.

Action: Deb will ask Judy to put the following on the website: revised mission statement, vision and high-level goals.

Instructional Committee becoming a Standing Committee:

Action: Jeannette will bring recommendations to the next LMT meeting.

Space Planning:

• Meeting with GeraldMorgan:

• As State Historical Society moves from Ellis Library in fall 2019 Ann, confirmed we would have a committee to determine how to utilize the space.
• Committee representatives were discussed such as the following: Student Success Center, Archives, Disability, Technical Services and a Government Documents representative.
• This group will be subcommittee and report to the Campus Space Utilization Committee.
• The committee will meet mid Feb.
• The committee will arrange for a tour of Archives with Anslem.
• The Kinder Institute will stay in Jesse.
• Basic timeline: SHS move out date is fall 2019, 6-months of potential renovations and move-in sometime in 2020.
• Discussed current utilization of Technical Services and how / if that fits into this bigger plan.
• Not sure what the funding will be.Funding requests may be based on our committee recommendations.

• Digital Media Commons Proposal:
  • Matt is working toward a 3 Million dollar donor gift.

• We will need to consider if some items currently housed in Ellis, will be moved to an off-site depository to make room for the Digital Media Commons.Funds may possibly be obtained through campus or donor money for this move.

Guest Borrower Card procedures:

• Patrons need to be a Friend’s of the Library member for $50 to obtain a Guest Borrower Card.
• Logistics about card processing at circulation desk need to be worked out.
• We are still looking at implementation this spring.

New Items:

Transition for Judy’s position:

• Judy’s last day will be in May.We will want to consider plans for the transition of her responsibilities and hiring a replacement for her position.
• We are getting ready to post the SCARaB position.

Feedback from All-Staff meeting:

• People loved the idea of selling the birds.

Action: Kathy will ask for budget summary document to be uploaded to our website.

LMT Retreat ideas:

• Re-hash larger Goals, Vision and knowledge of core mission.

 

 

 

 

Present: Ann Riley, Shannon Cary, Jeannette Pierce, Debra Ward, Ernest Shaw, Pat Jones, Kathy Peters, Sheryl Cullina, Corrie Hutchinson, Jacqueline Rash

Agenda Items –

Sequence of Leadership – Final call to confirm all phone numbers.

Action: Ann would like to meet with everyone on the list and discuss what this duty means and the different possible situations.

All Staff Meeting Agenda

• Different budget report options:

   

  • Traditional Report- shown at Fall All-Staff meeting
  • Current Year’s Forecast – from Long Range Planning budget; what we showed Provost in Dec. 
  • Budget Variance report- shows budget against actual year to date, shows all funds and broken down by different programs
  • General Revenue by Division –most basic information showing budget decrease over next several years. Will want to supplement this with a gift chart.

Action: Ann will work with Matt to get a Gift Report

Decision: Show Traditional Report and then show the General Revenue by Division report supplemented with a Gift Report.

• Assignments were given for LMT members to present aspects of the All Staff Meeting
• A request was made for additional items for the All Staff Agenda:

   

  • How will we manage in the face of declining budgets? Where do we stand? The suggestion was made to present ideas from the Truman school project. What can staff do to advocate on behalf of the Library?
  • Staff may want to know an update on raises.
  • There was a suggestion to offer a thank you for staff who worked over the holiday week break.
  • Facilities update
  • Marketing team update
  • Additional information will be provided on Priority of Positions.
  • Friends of the Library update/status.
  • State Historical Society space
  • UMLD expansion- hope to start in next fiscal year

Action: Shannon will also include staff thank you in Library Notes.

Action: Ann will send out e-mail to all-staff before meeting.

Action: Sheryl will check on the nametags.

 

Follow up from last meeting –

Writing tutors- Writing tutors will keep their current location in the Student Success Center.

Security update-   

• Everything should be set up and ready in Bookmark Café by Monday.
• Discussion about automatic blinds in room 201
• Chair repair requirements were noted.

Relevant stats from last week

• Statistics about last week headcounts were reported on PJ’s handout.There were about 30 patrons in the library each day at any given time.
• Over the four-day period, there were over 4800 pages scanned and 1400 pages printed.
• Most of the students were International Students.
• Reference fielded 33 questions:  10 involved research assistance by the ARL definition only one of these was an in-person query.  16 questions were handled in person, the remainder were by chat, phone, or e-mail. 
• Computer log-in’s were reported at 50 per day.
• We may need to contact FedEx and UPS if we close in the future.

Discussion: Should we stay open for 30 people? 

Action: Jeannette will check in with book drop overflow

New business –

Property Insurance Evaluation

• We received permission to combine Ellis and UMLD into same insurance.
• Birds and loving cups displays are excluded from the insurance as we begin to look into selling them.
• We will wait on doing anything with reserve insurance until we know more about our Special Collections inventory.

Phone messaging system

• Request has been submitted to direct people to Circulation, Reference, Lost and Found, hours etc. We hope the programming will be done by next week.

Trespassing situation

• If we see offender, please contact Ellis security who will then call MU PD. This person will then be removed from Ellis or other branch libraries.

Action: Ann will look into getting a list of Trespassing offenders for our security.

Present: Sheryl Cullina, Anslem Huelsbergen, Corrie Hutchinson, Pat Jones, Kathy Peters, Jeannette Pierce, Ann Riley, Ernest Shaw, Deb Ward

Next week time off:
Discussion:

• Summary of offices open/close status: Public Archives closed for community access, Special Collections will close, Reference would like alternative hours, maybe 10 a.m. to 2 p.m., Circulation will close shelving and borrowing and lending but the circulation desk is open 9 a.m. to 4:30 p.m., Specialized Libraries will close, IT will close but Earnest will be available for emergencies, State Historical Society will be open, Administration Office will be open 7:30 a.m. to 4:30 p.m., Library HR & Notary will be off, Development will be in the office, UMLD will be closed

• Ann: Ellis library will be open to the public with a greatly reduced staff.  Newest update: student employees are not included in the time off next week; they can work if their supervisor is working.  Security will have to make the decision if there is bad weather during that week and need to get a list of who is working when. Employees who want to work during this week have the option to take the administrative leave at another time.  Chain of command: Kathy, Deb (some of the time), Jeannette, Corrie will be in town (prefer email if necessary)

Action for all: please send a list of employees who will be working to PJ.

• Jeannette: Someone to answer lib answers is being worked out, chat staff is late night and weekend coverage, Ann would like a reduced daytime hour coverage for chat staff; Circulation desk still looking at 1 vs 2 staff per day, a desk sign will be placed indicating hours staffed, breaks & lunches, when determined.

• Deb: no staff in any of our buildings may have GLAs in HSL reference, Deb will notify security

Action: Deb will email Kathy the dates she will be in town for emergencies.

• Pat: 7:30 a.m. – 5:30 p.m., getting the building open will take a little longer, Marcia and Edwin will be alternating working.  Security will be doing a headcount in the library during this week.

Action: will adjust closing announcement for Circulation closing at 4:30pm.

• Shannon: will post hours to our website

• Sheryl: Admin leave code: in the past supervisors have added that to the timesheet and it’s not available for employees. 

Spring Hours:

Discussion:

• Should we be open 24 hours for 3 weeks during spring finals week? Important dates, Commencement weekend, were discussed and headcount numbers from this past fall finals week were reported.
• Will need to adjust sign on North door to reflect time library opens.
• Please approve all signs through Shannon
• Library society: We will need to close down 201; furniture movers need, will talk about this at future planning meeting.

Ann and Kathy’s Budget Meeting with Administration follow-up

Discussion:

• There were no surprises, we asked for money, they said they couldn’t give any.
• Talked about prepared reports, needs, hoping we don’t have to make 5% cuts,
• Building the depository for debt services,
• Paper vs. online resources,
• Faculty have asked collections to be sheltered from 5% cuts, MOBIUS collection, Elsevier.
• State historical space, need archives into Ellis, space planning moving forward,
• Rhonda wanted to know how much we spend on utilities and rent. Expansion support possible, opportunities are open for discussion about expansion.

Follow-ups from last meeting:

Priority of Position Preferences reminder –

Action for all: Please send a sentence about what each position does to Jacqueline ASAP.  We would still like the final ranking deadline to be Jan. 6

Writing Tutors:

Discussion:

• SSC normally offered writing tutors until 9 but are asked to closed at 5 p.m. next semester, SSC contacted Jeannette to obtain location for possible writing tutors after 5 p.m.
• They requested a space out of Gov. Docs. from 4 p.m. – 9 p.m. Additionally, they may want to move the writing tutor out of the study room to the Gov. Docs. area for 7-8 all day tutors.
• This would require us to relocate disability accessibility computers. An alternate space that would serve these computers is the biggest concern.
• Jeannette is meeting with Cindy, Noel and Judy.

Decision: 4D11 would be our alternative option for locating the writing tutors.

Action: Jeannette will contact Jim Spain to confirm SSC 5p closing.

Bookmark Updates:

Discussion:

• They have started with electrical and will be finished hopefully this week.
• Cindy has said all of the furniture has been ordered and is here, final step is to place the furniture.
• Cindy will have someone forward paperwork to Kathy.
• Bookmark Café is funded with student money, Shannon and Pat have discussed the possibility of a sign or plaque to thank students for providing space with student money.
• Starting painting registers, Pat will close room, won’t paint 114A walls, just registers.Blinds in room 202 need to be fixed, shelving in 202 is scheduled.

 

 

Present:  Shannon Cary, Corrie Hutchinson, Kathy Peters, Jeannette Pierce, Ann Riley, Ernest Shaw, Deb Ward

Planning for January All-Staff Meeting
INFORMATION: LMT members began planning the agenda for the all-staff meeting that will be held on Thursday, January 12 at 2 p.m. in Ellis Auditorium.

ACTION: Ann will send out draft agenda to LMT members.

Friends of the Libraries Borrower Card
INFORMATION: Jeannette introduced a change of procedure for Circulation and Advancement that would require users to become a Friend of the Libraries in order to obtain a borrower card.

ACTION: Deb will talk to branch heads to ask their opinions about issuing Friends memberships/borrowers cards at the branches.

ACTION: Jeannette will continue to work with Freddy on how to implement this new procedure.

Budget Review
INFORMATION: The Libraries’ campus budget meeting is on December 16. Kathy shared the updated budget assumptions and notes for FY17 to FY20.

ACTION: There will be an LMT meeting to focus only on the budget on Dec. 13

ACTION: Corrie will find out total number of MU holdings in UMLD for insurance purposes.

Prioritization of Positions
INFORMATION: Ann stated that the Libraries must submit a list of open positions to campus administration. She asked LMT members to help her come up with a list of open positions that will be prioritized and a list of desired positions.

ACTION: Kathy will work with Sheryl to create a complete list of the open positions from the last two years. LMT will be asked to prioritize these positions.

Email Discussion
INFORMATION: Ernest asked LMT to confer on a quick matter. One library employee is using more than his/her allotted email storage space. It costs $12 a month to pay for the extra storage and requires approval of a director.

ACTION ITEM: LMT agreed to pay for the additional email storage because of the nature of the employee’s job duties.

ACTION ITEM: Kathy and Ernest will work on an email to send out to all staff reminding them to clean up their email files and including the records management guideline for email storage.

Present:  Shannon Cary, Sheryl Cullina, Anselm Huelsbergen, Corrie Hutchinson, Kathy Peters, Jeannette Pierce, Ann Riley, Ernest Shaw, Deb Ward

Guests: Grace Atkins and Nav Khanal

Update on Student Affairs Fee
INFORMATION: Grace gave LMT an update on the progress of the Student Affairs Fee.

ACTION: Grace and Kathy will work on new Libraries numbers for the proposal.

Tour of E-Learning Facilities in Ellis Library

INFORMATION: Nav took LMT on a tour of three rooms that have recently been remodeled or updated to accommodate e-learning activities.

• Room 158 (Goodie Bhullar’s former office) is currently set up as a consultation room, where librarians can meet with students to assist with research projects. It is possible to do online consultation from the room also.
• Room 156 (the former reference workroom) is now an e-learning room where librarians can work on e-learning projects and produce videos.
• Rooms 2E21 and 3E21, which are study rooms, now each have one wall painted to be a green screen. Students can reserve these rooms for video and photo creation. Some enhancements still need to made to these rooms, including sound muffling and adding movable furniture.

ACTION: Nav will work with Kathy and Pat to get carpet squares for the green screen rooms to help with the sound.

Budget Review
INFORMATION: The Libraries’ campus budget meeting has been postponed until December 16. Kathy shared the updated budget assumptions and models for FY16 through FY20 with LMT.

Space for Writing Center
INFORMATION: Jeannette stated the Writing Center is looking for space for evening tutoring, from 7 to 9 pm, because the Student Success Center is going to start closing at 7 pm. They need space for eight tutors.

ACTION: Jeannette will work with the Writing Center to find space for evening tutoring in Ellis Library.

Security and Building Announcements
INFORMATION: Kathy made the following announcements.

• We are installing solar shades in room 202.
• Painting of registers has stopped for a while in room 114 because of staffing issues.
• Some of the new furniture for Bookmark is in place. Electrical work is being done also.

Development Update
INFORMATION: Ann announced that Major Garrett, MU alum and chief White House Correspondent for CBS, will be the speaker at the 2017 Library Society event.

Personnel Updates
INFORMATION: Sheryl make the following announcements.

• The fiscal assistant position in Administration has been filled. The new person will start on Dec. 5. Whitney Sevy will stay on until the end of the year to help with the transition.
• Wendy Batson is leaving to take a position at Veterans United Home Loans.
• There will be two positions in the Journalism Library because both Karen Marshall and Gary Garrison are leaving.

Present:  Shannon Cary, Sheryl Cullina, Michael Holland, Corrie Hutchinson, Pat Jones, Kathy Peters, Jeannette Pierce, Ann Riley, Ernest Shaw, Deb Ward

Request from Art Museum Regarding Exhibit Space
INFORMATION: Jeannette stated the Exhibits Committee had considered a proposal from the MU Art Museum about using exhibit space in the library for semi-permanent art exhibits. The Committee stated that there was not room in the colonnade to house these exhibits because the existing cases are in high demand. LMT agreed with the Committee and may possibly investigate other possible exhibit space for art installations in the future.

Budget Review
INFORMATION: Kathy shared the budget assumptions and models for FY16 through FY20 with LMT. Ann asked members to point out any problem areas they see in the budget before it is presented to the Provost.

Policy Review: #1 Policy on Policies
INFORMATION: Mike presented a revised version of the Policy on Policies to LMT. He stated that the only substantive change was removing Library Assembly as a policy review body and replacing with the library staff as a whole.

ACTION: Mike will make clarifying revisions to policy and then Sheryl will send to staff for comment.

Staff Advisory Group
INFORMATION: Sheryl told LMT that there were only two employees who volunteered to be officers for the Staff Advisory Group. Noah has agreed to be chair and Kevin McFillen will be vice-chair. She suggested that the Fiscal Assistant be the recorder for meetings.

ACTION: Sheryl will inform the staff of the new officers.

Library Committee Meeting Report
INFORMATION: Ann gave a brief report on the last Library Committee meeting.

• The committee wanted to know how they could advocate for holding the library budget harmless. They decided to write a letter to the provost and also ask departments to do the same. They are particularly interested in contacting directors of graduate studies to get graduate students involved.
• They also discussed open access policy and the committee is supposed to be looking at the open access LibGuide.

MERLIN Transition
INFORMATION: Ann gave a brief update on a recent meeting of the UM library directors about the MERLIN transition.

• A transition task force was formed.
• They toured UMSL’s offsite storage site and discussed offsite storage issues at each campus.

ACTION: Corrie will ask Kevin McFillin for an estimate of how much space in UMLD1 is being used by each campus.

Friends of the Libraries Meeting Update
INFORMATION: Ann gave a brief overview of the Friends of the Libraries meeting that was held on November 5. June DeWeese is serving as the current chair of the Friends, and she presided over the meeting.

• The rules were recently changed so that all library donors who give $100 or more automatically become Friends. There are currently about 300 members.
• They will be holding a fundraiser on February 26, 2017 at Jesse Hall. It’s a Country Gold concert featuring classic country music. They expect to make around $30,000 from the event.
• The Friends have recommitted to matching Adopt-a-Book funds up to $2,500.

Security and Building Announcements
INFORMATION: Pat announced the following closings during Thanksgiving Week:

• room 202 will be closed for installation of electrical blinds;
• room 114 will be closed for painting of the registers; and
• the Bookmark Café will be closed for remodeling. 

Library Management Team Meeting
159 Ellis Library
Oct. 25, 2016  2-3:30 p.m.

Present:  Shannon Cary, Sheryl Cullina, Michael Holland, Corrie Hutchinson, Kathy Peters, Jeannette Pierce, Ann Riley, Ernest Shaw, Deb Ward

Update on Self-Checkout Machine
INFORMATION: Ernest updated LMT on the status of the self-checkout machine. It arrived damaged. We may be able to get replacement parts. If we have to wait for a whole new machine to be customized, it will take another six weeks.

Homecoming Open House Report
INFORMATION: Kathy gave a brief report on last weekend’s Homecoming Open House at Ellis Library. We had a good turnout with about 420 visitors.

Library Society Event Reminder
INFORMATION: Ann reminded LMT members that the Library Society event in the spring will be held on April 28. We still don’t have our first choice for speaker confirmed. If not confirmed by mid-November, will move on to other options.

December 1 Budget Meeting
INFORMATION: LMT members discussed preparation for campus budget meeting on Dec. 1. The budget assumptions for next year are a 5% cut, a 2% cut the following year and a flat budget after that. There will be no restrictions on raises for next year.

Bookmark Café Renovation Update
INFORMATION: Kathy updated LMT on the plans for the Bookmark Café renovation

• In order to increase the electrical capacity of the Bookmark Café, both the Libraries and Campus Dining Services will spend $4,200 on the project. This is in addition to the money that is being received from SFCIC.
• The renovations will happen in November, Thanksgiving week, while the Bookmark Café is closed anyway due to renovations to food preparation area in Memorial Union.

Organizational Changes Due to Retirement of Mike Holland
INFORMATION: LMT discussed plans for a temporary reorganization of the library reporting structure due to Mike’s retirement.

ACTION: Ann will share the new reporting structure with Libraries staff. Sheryl will make sure organization charts are updated on staff website.

Student Engagement Handout
INFORMATION: Sheryl presented a new student engagement handout that was created by Noah Hartsfield and a group of student supervisors with help from our student graphic designer. This handout shows how the Libraries’ values align with MU values.

ACTION: Noah will present this handout to student supervisors and encourage them to share this with their student workers.

MOBIUS Membership Meeting
INFORMATION: Ann stated that on Friday there would be a MOBIUS membership meeting, and we will present a letter stating that MERLIN libraries are going to be a standalone cluster of MOBIUS starting next fiscal year.

Transfer Efforts and Information Literacy
INFORMATION: Jeannette explained that Missouri Senate Bill 997 includes a revision of the course transfer policy for the state and enacts a 42-hour block of core competency courses that are transferable among two-year and four-year institutions. There has been some discussion that information literacy may be a part of this core competency.

Policy Review

Policy #14: Workplace Violence
INFORMATION: The Workplace Violence policy was approved and sent to staff for comment. There were no comments from the staff.

ACTION: Policy #14 was approved.

Policy #47: Improper Use of University Library Space and Facilities
INFORMTATION: The Improper Use of University Library Space and Facilities policy was approved and sent to staff for comment. There was one comment received.

ACTION: Policy #47 was approved.

Gift Policy
ACTION: Matt Gaunt is running this policy by staff at Advancement.