Reminder About MU Voting Policy

With the Apr. 8 ballot issues just around the corner, it seems like a good time to review HR 411, the University’s policy on voting and related requests for time off. To highlight the main points:

MU Policy – HR 411 Voting

The main points:

  • Employees may be excused from work for time necessary to allow them to vote (this includes time away for absentee voting, if necessary).
  • This time may be up to, but not exceed, three (3) successive hours for the purpose of voting.
  • Such period of time includes any off-duty time between the opening and closing of the polls (e.g., lunch).
  • Employees shall be paid for any time requiring absence from duty to allow up to three (3) successive hours; provided, however, that such absence is requested prior to the election. Such time must be recorded on a time sheet or a monthly absence form.
  • Supervisors have the right to specify the time an employee may be absent for voting (e.g. for coverage issues).
  • Employees whose work hours permit three (3) successive hours between the opening and closing of the polls when not on duty, will not be eligible for any paid time off for the purpose of voting.

To clarify:

Polls open at 6:00 a.m. and close at 7:00 p.m. Voting is to take place either before work or after, principally. Only if the employee cannot make it to the polls before or after work, should the employee request release time to vote. This policy is not intended to be used as license to either arrive late or leave early. If time off is truly needed to vote, the policy stipulates that requests for release time be made prior to election day. If the supervisor approves release time, the employee does not have to make up the time. Supervisors can determine when release time takes place that day, based upon departmental needs. Employees with work hours that start at 9:00 a.m. or later are not eligible to request time off citing this policy. Reason: as per the last bulleted item above, their work hours permit three successive hours between the opening of the polls and their start time, i.e., 6:00 a.m. – 9:00 a.m. Similarly, employees with work hours that end at 4:00 p.m. or earlier are not eligible to request time off citing this policy. Reason: their work hours permit three successive hours between the closing of the polls and the end of their shift, i.e., 4:00 p.m. – 7:00 p.m.

Feel free to contact me at 882-9166 or agnewl@missouri.edu if additional information is needed.

Leo Agnew, Personnel Coordinator

Academic Updates

I am pleased to announce that Marie Concannon has agreed to serve as interim Head of Government Documents effective March 1. Marie’s job duties will be significantly enlarged to include administrative management of the Government Documents activities for the MU Libraries. She will take on administrative oversight of the department’s processes and services as well as supervision of the employees within the department. Marie will also represent the MU Libraries in meetings of relevant committees and working groups on campus as well as at the state and national levels. I have elected to defer the decision on permanently filling this position until later this year.

I have also decided to fill the Head of Cataloging position within Technical Services with Felicity Dykas via an abridged search. Felicity has accepted the appointment with the effective date of March 1. This department head position provides leadership in the organization of information and the provision of access to the collections of the University of Missouri Libraries. As a member of the Technical Services Management Group, Felicity will participate in the development and implementation of divisional goals, policies and procedures. She will also represent the University in meetings of appropriate groups at the campus, state and national levels. Felicity brings to her new role fifteen years of experience in serials and cataloging at Linda Hall Library and at UMKC. At UMKC she chaired the Librarian’s Council for two years and also served on the Faculty Senate. Felicity is very active in ALA, and she presently chairs the Continuing Resources Section of ALCTS. She earned a BA in Sociology from Rockhurst College, an MA in Counseling and Guidance from UMKC, and her MLS from MU.

While I realize that national searches are the preferred means of filling academic positions in the Libraries, I opted to pursue an abridged search for the cataloging position for the following reasons:

  • Vic Myer’s former position was captured by the Provost Office as part of the Compete Missouri plan to address the issue of academic salaries across campus. Currently, we have no existing salary line for this position.
  • There is clearly a need to have permanent on-going leadership for a major department of Technical Services.
  • Felicity meets all qualifications for the position and she has been an effective interim department head over the course of the past year.
  • The request to conduct an abridged search was reviewed by both the Provost Office and campus HR and deemed an appropriate course of action given these circumstances.

I hope you will join me in recognizing both Felicity and Marie into their new roles.

Jim Cogswell

Competency Level Increase Recognition for Alan Bloom

Congratulations to Alan Bloom for successfully qualifying for a competency level increase. Alan moves to LIS II, Level 2. To qualify, Alan demonstrated a level of consistency and quality in his work that met the criteria for advancement.

Twenty-eight library employees have now realized a competency level increase since implementation of the program. To learn more about the MU Libraries’ LIA/LIS Classification/Compensation/ Competency plans, go to http://mulibraries.missouri.edu/staff/admin/classification/reclassification.htm.

Goodbye to Geoff Swindells and Jason Touchatt

Goodbye to Jason Touchatt, Security Guard, Administration. Jason accepted a position in Jefferson City with DST Systems as a Business Analyst.

Goodbye to Geoff Swindells, Coordinator of Government Documents. Geoff accepted the position of Department Head, Government Information at Northwestern University Library in Evanston, IL.