*Library Information Assistant; 100% FTE. $9.05/hr. min. Work 40 hours/week at Health Sciences Library, Circulation Department. Hours: Tuesday – Thursday, 3:00 p.m. – 1:00 a.m., Friday, 2:00 p.m. – 6:00 p.m. and Saturday, 10:00 a.m. – 7:00 p.m.

Duties: Provide customer assistance for the Circulation Desk/Copy Services. Close the library nightly and open it on Saturdays. Functionally supervise student workers. Perform shelving, shifting, shelf-reading, stack maintenance, and upkeep of public and circulation areas. Monitor electronic reserve pages and request copyright permissions. Retrieve and scan articles to fill patron requests.

Duties require the ability to perform alphanumeric sequencing of books and serials and data entry of bar codes into MERLIN, to perform basic math computations and to work with minimal direct supervision and meet speed and accuracy goals as determined by the department. Must be able to move both partially loaded book trucks (60 – 100 lbs.) and fully loaded book trucks (at least 200 lbs.). Must be able to use ladders and footstools in the stacks. Must be able to read call numbers on tall shelves and on the lower shelves where there is diminished lighting. Must be able to be on one’s feet for long periods of time. Must be able to move large numbers of journals and books during stack shifts.

Minimum Qualifications: A high school diploma or an equivalent combination of education and experience from which comparable knowledge and abilities can be acquired is necessary.
Six months of responsible office experience is necessary. Directly related education or training may be substituted for experience.
The ability to type may be necessary depending upon the position available – 40 wpm required.

Preferred Qualifications: Must have good communication skills and work well with the public. Typing and computer skills required. Must be self motivated. Experience with MERLIN, word processing and Internet desirable.

The UM System has modified the Family Sick Leave policy in response to the H1N1 flu. Traditionally, the policy sets a maximum of 12 days of family sick leave per calendar year. However, the University is making an exception and allowing individuals to report more than 12 days of family sick leave in a calendar year if it’s related to the H1N1 flu.

Goodbye to James Franke-Webb, LIA, Access Services. James is moving to Oklahoma City to take a position in a medical lab. He will return to school to either pursue a PhD in Botany or become a Physician’s Assistant.

Human Resource Services is sponsoring our Annual Training Conference on October 6-8, 2009 for Columbia Campus staff employees. There will be over 50 sessions covering diverse topics for managers, supervisors, professionals, office, technical and service/maintenance staff. All sessions are free. All sessions will be held at Memorial Union and the speakers are primarily MU staff and faculty who are all experts in their fields.

Registration information is at http://hrs.missouri.edu/

Congrats to Sheena Waggoner and David Walsh on their election to the Staff Advisory Council. Both will serve three-year terms. They join Amy Lana on the Council.

Staff Advisory Council was formed in October 1978. The mission of the Council includes: advise the chancellor on matters of mutual interest to MU staff; provide an appropriate and effective channel for bringing staff concerns and interests to campus administration; act as liaison for staff and administration on matters initiated by staff or by the council; strive to heighten awareness of contributions made by staff members.

We also want to recognize Suzanne Lippard who wraps up 8-9 years of reoccurring service on the Council.

The HR Assistant position for the JELL CAPS Center has been filled. Debbie Allen will start 8/17/09. Debbie joins Francie Martin at the Center. Both will undergo training on processing PAF’s and transition into serving as the PAF processing center for the MU Libraries and the schools of Engineering, Journalism, and Law. For now, students and other new hires will still report to Sheena to complete paperwork. In time, our news hire will report to the CAPS Center to do their paperwork.

From Campus HR: At the February Board of Curators meeting, the Board approved changes to the Collected Rules and Regulations regarding the calculation of overtime. As a result of that Board action, overtime will only include actual hours worked and will not include hours paid but not worked (e.g., paid time off, stand-by, etc.) At the April Board meeting the original effective date of April 19, 2009 was delayed. This change will be effective with the pay period which begins August 23, 2009.

Time & Labor is being reprogrammed to handle the change to calculating overtime. In addition, HR policies are being revised consistent with the change to the Collected Rules & Regulations. I will send you additional information as it is received.

Leo

Goodbye to Brad Winter, Library Information Assistant, Health Sciences Library and Access Services. He is leaving to pursue new opportunities.

• Submit versus Save for later
Choosing one over the other creates no real significance in Time & Labor, but if you choose to CLICK “Submit” when you save entries or changes, you should follow this practice throughout the entire pay period choosing “Save” after you CLICK “Submit” this will cause multiple lines to appear in your time sheet which, looks very confusing.

• Leave Time For Employees Paid Bi-Weekly
Leave time should be entered on another line if you have previously entered work time on the current date.

• Leave Time For Employees Paid Monthly
Leave time can be entered on the same line as long as it’s the same leave code therefore, sick time and vacation time cannot be entered on the same line you would need to enter each on a separate line.

• Changing/Deleting Your Leave Balance
If you have previously entered leave time and decide you do not want to take this leave time off remember you can delete this line, but you must “submit” right after you delete; by submitting right after you delete this will re-add your hours back into your leave balance in Time & Labor, if you forget to “submit” after you delete a leave balance your balance will not reflect the deleted time back into your balance until Payroll runs final calculations. This could present a problem if your leave balance is low and you need to use the hours that are now missing from your balance.

• Rounding Issue in Time & Labor for Employees Paid Bi-Weekly
To ensure you are paid correctly for 80 hours (Instead of 80.1 or 79.9), once you have submitted your time sheet, follow the NAVIGATION PATH below to check for overtime paid or if Time & Labor has shorted you hours:

1. Go to Self Service
2. Time Reporting
3. View Time
4. Payable Time Summary
5. Here you are able to view one week of hours
6. Review the “Time Reporting Code” column for OTM = overtime
7. Add the “Total Quantity” column up if you are over or under 80 hours
8. Please go back to your time sheet and make corrections (EASIEST DONE BY ADJUSTING PAID LEAVE HOURS)
9. SUBMIT Time sheet again.
10. Redo the steps above after 30 minutes to verify changes made

These are just some helpful hints that may be helpful to some while getting acclimated to Time & Labor. Please feel free to contact Leo, Sheena, or Cathy in the Administrative Office, at 882-4701 for assistance with Time & Labor.

Lastly, we have received word from Payroll that the problem with leave accruals for Pay Period 7/25 (and some Mon for 7/31) has been identified and Fixed.

Goodbye to Ross Taylor, Staff III, West Reference. Ross will be moving to New York to pursue an acting career.