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Change in OT Calculations From HR

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From Campus HR: At the February Board of Curators meeting, the Board approved changes to the Collected Rules and Regulations regarding the calculation of overtime. As a result of that Board action, overtime will only include actual hours worked and will not include hours paid but not worked (e.g., paid time off, stand-by, etc.) At the April Board meeting the original effective date of April 19, 2009 was delayed. This change will be effective with the pay period which begins August 23, 2009.

Time & Labor is being reprogrammed to handle the change to calculating overtime. In addition, HR policies are being revised consistent with the change to the Collected Rules & Regulations. I will send you additional information as it is received.

Leo

Healthy for Life Update

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Live Well, Be Well…
The health and wellbeing of The University of Missouri faculty and staff is vital to our mission of teaching, research, service and economic development. Healthy for Life: The T.E. Atkins UM Wellness Program is here to help. With a variety of programs and resources, we encourage you to take charge of your health. Visit Healthy for Life’s website to find newsletters (current and past issues), success stories, upcoming events and information about all our programs.

Interested in Helping?
We need your help to make the fall 2009 Wellness Fairs successful! We are in search of volunteers for clinical & non-clinical jobs, non-profit and University Exhibitors, and donations for raffle prizes. If donating a raffle prize, your department will be promoted in advertising. If you are interested in helping Healthy for Life in any capacity, please contact Jenny Workman, workmanjl@umsystem.edu.
• MUHS- University Hospital; Thursday, Oct. 22nd, 8 a.m.– 3 p.m.
• MU- Reynolds Alumni Center; Thursday, Oct. 29th, 8 a.m.– 3 p.m.

Noon-Time Stress Reduction Meditation
Studies over the past two decades suggest that engaging in a regular mindfulness meditation practice can reduce stress, improve health and enhance overall wellbeing. Find out for yourself by taking advantage of the noon-time (12:15 p.m. – 12:45 p.m.) stress reduction meditation sessions across campus each week. Join Healthy for Life for one of the following times and locations:

• Mondays; 143 Heinkel Building (starting Sept 24)
• Tuesdays; 143 Heinkel Building (ending Sept 18)
• Wednesdays; University Hospital Medical School, Room HSL146
• Wednesdays; Parker Hall, First Floor Conference Room (starting Sept. 9)
• Wednesdays; AP Green Chapel (while school is in session, starting Sept. 2)

All faculty and staff are welcome to attend. No registration or previous experience with meditation is necessary. If you can’t make the noon-time group, consider taking a stress relief break by listening to one of the audio recordings over your computer in your office. For more information, please visit the Healthy for Life website.

Massage Therapy
In these times of tight budgets and challenging deadlines, show your employees how much you appreciate them! Treat them to a stress-reducing massage by Licensed Massage Therapist Jeff Rioux. Jeff provides 30-, 60- and 90-minute massages in his office at University Hospital (GL-20A) or he can come to your work area and provide chair massage. Faculty and staff receive a discounted rate of $30 for 30 minutes, $45 for 60 minutes, and $65 for 90 minutes. Massage hours are Mon./Tue. 9 a.m.-7 p.m., Wed. 1 p.m.-7 p.m. and Thurs. 11 a.m.-7 p.m. Schedule an appointment today by calling 884-1312. If you’d like a gift certificate, stop by Medtique Gift Shop in University Hospital or the Healthy for Life office at 205 Heinkel Building on campus.

Yoga- Affordable Classes at Work!
Healthy for Life would like to encourage you to take advantage of these classes that can fit your budget. Please note that full payment is due at the beginning of the first class. Space is limited. Please contact the instructor directly to register or for questions.

• Office Yoga: Sept. 1 to Oct.6 at Ellis Library room 4F51-A. Class meets on Tuesdays from 1:10-1:50 p.m. and costs $12 for the 6 week session. Pre-registration is required and registration deadline is Aug. 25. To sign up, e-mail Ashley Jenkins, om.yoga@yahoo.com.

• Office Yoga: Oct. 27 – Nov. 17 at Lewis Hall, Room 3. Class meets Tuesdays from 12:10-12:50 p.m. and costs $8 for the 4 week session. Pre-registration is required and registration deadline is Oct 20. To sign up, e-mail Ashley Jenkins, om.yoga@yahoo.com.

• Office Yoga: Oct. 29 – Nov. 19 at Lewis Hall, Room 3. Class meets Thursdays from 12:10-12:50 p.m. and costs $8 for the 4 week session. Pre-registration is required and registration deadline is Oct 22. To sign up, e-mail Ashley Jenkins, om.yoga@yahoo.com.

• Mat Yoga: Nov. 24 – Dec. 15 at Lewis Hall, Room 3. Class meets Tuesdays from 5:10-5:50 p.m. and costs $8 for the 4 week session. Pre-registration is required and registration deadline is Nov 17. To sign up, e-mail Ashley Jenkins, om.yoga@yahoo.com.

2009 Upcoming Flu Season Information
There are many questions about flu shots for this year and definitive information is not yet available at this time. The seasonal flu shot will not protect against the novel H1N1, at least according to information we have at this time. Trials are currently being conducted with a vaccine for the novel H1N1 flu. It is not known whether this can be combined with the seasonal flu shot (probably not). Likewise, there have been reports that the H1N1 flu vaccine will require two shots, but that, too, is not known at this time. Last, and perhaps most importantly, is when the H1N1 flu shot will be available. That is not known, but is expected to be in the October/November timeframe. Concerned individuals should monitor the news and consult their personal physician. MU will issue guidance on the availability and cost, if any, of the H1N1 flu vaccine when such information is available. Peter Ashbrook, Director of Environmental Health & Safety and Dr. Susan Even, Director of the MU Student Heath Center encourage employees to visit the Environmental Health & Safety website and click on “ASK Dr. C” link to our own Dr. Cooperstock. They also encourage you to visit the CDC’s site as well.

“We continue to recommend that individuals follow the health guidelines that have been publicized earlier to avoid the spread of respiratory illness,” said Dr. Even.
Those recommendations include:
• Practice good hand hygiene, including washing hands and using hand sanitizers.
• Cough or sneeze into a tissue and place it in the trash, or cough or sneeze into your sleeve.
• Stay home until fever is clear 24 hours and symptoms resolve.
• Seek medical attention only as symptoms warrant.

Seasonal flu shots will be provided by the UM Faculty and Staff Benefits Office at no cost to faculty, staff and dependents enrolled in the UM Choice Health Care Program, and a $26 fee will be charged for those not enrolled. The seasonal flu shot will be available at the MU Employee Wellness Fair on October 29th as well as other clinic dates, which will be published in October. University Hospital Staff Health will provide free flu shots at the MUHS Employee Wellness Fair on October 22nd for MUHS employees. Faculty and staff also have the option of obtaining flu shots from their personal physician or at a public clinic; however, if they do so, there will likely be a charge.

Columbia Parks and Recreation
Get involved in your community! Columbia Parks and Recreation has many great opportunities to offer
you and your family. Take advantage of discounts at the Activity and Recreation Center, sports leagues,
classes, maps to parks and trails, and other special events. For more information or to view the monthly
newsletter, please visit the Columbia Parks and Rec website.

New Posts, July 27-August 7

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  1. Time and Labor Things to Remember
  2. August 2009 Library Connections Online
  3. Goodbye to Ross Taylor
  4. Check out MUSE
  5. MU Libraries in the News
  6. Update on CAPS Center
  7. Goodbye to Alex Hopkins
  8. Volunteers Needed for Mizzou Reads Reception Planning
  9. College Colors Day is September 4
  10. Hello to Matt Stottle
  11. Change in OT Calculations From HR
  12. August Library Start Date Anniversary Recognition
  13. Tactical Assessment for Strategic Advantage
  14. Healthy for Life Update
  15. Yoga at Ellis Library

Time & Labor Things to Remember

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• Submit versus Save for later
Choosing one over the other creates no real significance in Time & Labor, but if you choose to CLICK “Submit” when you save entries or changes, you should follow this practice throughout the entire pay period choosing “Save” after you CLICK “Submit” this will cause multiple lines to appear in your time sheet which, looks very confusing.

• Leave Time For Employees Paid Bi-Weekly
Leave time should be entered on another line if you have previously entered work time on the current date.

• Leave Time For Employees Paid Monthly
Leave time can be entered on the same line as long as it’s the same leave code therefore, sick time and vacation time cannot be entered on the same line you would need to enter each on a separate line.

• Changing/Deleting Your Leave Balance
If you have previously entered leave time and decide you do not want to take this leave time off remember you can delete this line, but you must “submit” right after you delete; by submitting right after you delete this will re-add your hours back into your leave balance in Time & Labor, if you forget to “submit” after you delete a leave balance your balance will not reflect the deleted time back into your balance until Payroll runs final calculations. This could present a problem if your leave balance is low and you need to use the hours that are now missing from your balance.

• Rounding Issue in Time & Labor for Employees Paid Bi-Weekly
To ensure you are paid correctly for 80 hours (Instead of 80.1 or 79.9), once you have submitted your time sheet, follow the NAVIGATION PATH below to check for overtime paid or if Time & Labor has shorted you hours:

1. Go to Self Service
2. Time Reporting
3. View Time
4. Payable Time Summary
5. Here you are able to view one week of hours
6. Review the “Time Reporting Code” column for OTM = overtime
7. Add the “Total Quantity” column up if you are over or under 80 hours
8. Please go back to your time sheet and make corrections (EASIEST DONE BY ADJUSTING PAID LEAVE HOURS)
9. SUBMIT Time sheet again.
10. Redo the steps above after 30 minutes to verify changes made

These are just some helpful hints that may be helpful to some while getting acclimated to Time & Labor. Please feel free to contact Leo, Sheena, or Cathy in the Administrative Office, at 882-4701 for assistance with Time & Labor.

Lastly, we have received word from Payroll that the problem with leave accruals for Pay Period 7/25 (and some Mon for 7/31) has been identified and Fixed.

August 2009 Library Connections Online

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To check out the August 2009 issue of Library Connections, please visit http://mulibraries.missouri.edu/about/giving/Library%20Connections%20Aug%202009.pdf.

Library Connections is the MU Libraries newsletter, which is mailed quarterly to our donors and supporters.

Don’t miss the interview with our very own Karen Darling!

Past issues of Library Connections are also available online.

Check Out MUSE

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Check out the Staff Spotlight recipients for June (Rebecca Graves & Mathew Stephen) and for July (Colleen Smith and Daniel Akins)! Read the MUSEblog at http://mulibraries.missouri.edu/muse/

Don’t wait for the Spotlight Fairy to select your name; share something of yourself with your fellow workers today! Wrote a poem? Put it in! Just got back from somewhere exciting? Tell us about it! Pictures of your spouse/kid/pet that you can’t wait to share? Send us a copy! Involved in an event you’re excited about? We’d be glad to publicize it.

Everyone on staff at MU Libraries is qualified to be a contributor to the MUSEblog. If you’re not sure how, or if you’ve forgotten the instructions, contact Karla Geerlings at geerlingsk@missouri.edu.