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August Library Assembly Minutes

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Library Assembly Meeting
August 27, 2013
12:30 p.m. – 1:30 p.m.
159 Ellis Library

In attendance: Rachel Brekhus, Libby Myre, Sara Bryant, Jack Batterson, Rebecca Graves, Sheena Waggoner, P.J., Deb Ward, Dustin Hoffman, Karen Witt, Jim Cogswell

Agenda Items

  • Renovations of Library Instruction Rooms 4D11 and 4D12

    Guest: P.J.(Pat Jones) of Library Security and Facility Coordinator

  • 4D11 Computer lab and 4D12 old DoIT room

    • Need refurbishments
    • Wired for computers
    • House 14 student computers, 1 instructor computer

      • 4D12

        • Plan to repaint
        • 59 chairs purchased for it
      • 4D11

        • Not used as much as 4D12
        • Discussing removing the ceiling fans due to complaints that they are too low
        • New carpeting – on order
        • Walls currently white, no need to repaint
      • Survey

        • Ellis Space Facility Advisory Committee (ESFAC) will be circulating a survey to MU Libraries about possible uses of these two rooms

          • Rachel Brekhus stated, “The Instruction committee has discussed using 4D12 as an electronic classroom already.”
      • Removal of walls outside 4D11 and 4D12

        • Tear down extraneous walls
        • Provide extra study space for students

          • Possibility of soft seating and tables in this area
      • Funding

        • Renovations have been approved by Jim Cogswell
        • MU Libraries possibly covering funding for this project

          • Jim stated, “Not certain where the funds are coming from, but MU Libraries tries to maintain a small facilities fund for work such as this.”
        • Heidi Davis from Campus Facilities has not said “No outright” but needs the bottom line cost to weigh if Campus Facilities can help with costs
  • Director Announcements: Jim Cogswell

    • LMT Retreat Report

      • Still a work in progress
    • Currently working closely with Renew Mizzou and ESFAC Committee (the Ellis Library Space and Facilities Advisory Committee)
  • Department Announcements

    • Administration: Sheena Waggoner

      • No new news
      • Everyone is in place and students are gradually coming back
      • No job openings in Administration at this time
    • Access Services: Sara Bryant

      • Currently very busy with reserve lists
      • Looking to integrate the BorrowITNow union catalog with the Book Finder for ease of student searching
      • Training
    • DoIT: Dustin Hoffman

      • Every network has gone down

        • Networks are continuing to fluctuate

          • Due to migration of work flow, still not back to where it was previously
        • Back-ups in place to keep the classroom going
    • Health Sciences Library: Deb Ward

      • First Floor Renovations

        • Construction phase completed
        • Now back to the School of Medicine for carpeting phase
        • Furniture and computers to be installed after the carpet
        • Opening date set for Oct. 1st, 2013
      • Branch Heads Meeting at HSL

        • Next meeting at HSL in the newly built 1st floor conference room
        • Meeting after that scheduled to be at the Journalism Library
      • E- Learning Librarian Position update

        • Interviews with 2 candidates set for the last Thursday and Friday in September
    • Ellis Library Cataloging/Technical Services: Libby Myer

      •  Cataloging/Tech Services going through a significant reorganization

        • Ann Riley is directing the reorganization
    • Health Sciences Library Circulation: Shelly McDavid
  • New Missouri Wildlife Photo display at the HSL
  • MULAC: Rebecca Graves

    • Nothing to report at this time
  • Reference Department: Rachel Brekhus

    • Welcomes to the department: Ashley Nelson (temporary science librarian) and Kimberly Moeller (temporary general reference librarian)
    • Search underway for a second temporary general librarian to take duties Anne Barker will have to give up as department interim head        
    • Reference department members heavily involved with subject and general library instruction sessions
    • The International Student workshop series will take place in late September
    • Graduate Student workshops will take place in October
    • Reference Department members are heavily involved with events surrounding the Divided Loyalties exhibit

      • A schedule of events, including today’s screening of Battle: Change From Within has been posted
  • Cataloging: Jack Batterson

    • Renew Mizzou

      • Suzy and Felicity are on a Renew Mizzou Committee

        • Suzy is running related Renew Mizzou Merlin lists
    • Air Conditioning

      • Department too cold in previous years when air conditioning on

        • Problem is now fixed
  • Upcoming Agenda Items

    • Renew Mizzou
    • Divided Loyalties
    • Repair cracks in Ellis structure
    • Book Preservation
    • Book Donor/Friend of the Library/Adopt a Book
    • Invite Jeanette Pierce, RAIS Head
    • Edward McCain, Digital Curator of Journalism
    • Update on New Library Webpage

      • Committee Members asked to think about other ideas for meeting discussions

        • If you think of any other ideas send to Sara or Sheena
      • Jim Cogswell suggested we have Matt Gaunt from Development come and speak about Friends of the Libraries

Meeting adjourned 1:04pm