Library Assembly Meeting, 5/24/16

Present: 

Adrienne Arden, Grace Atkins, Wendy Batson, Abbie Brown, Dan Dodd, Tammy Green,  

Terri Hall, Kelli Hansen, Dustin Hoffman, Ann Riley, Marcia Strong, Bette Stuart, &

Deb Ward

 

Next meeting scheduled for June 14, 2016

1. Policy #60- Social Media Policy Draft (Kelli Hansen& Grace Atkins)

    

   • Guide for social media used by MU libraries
   • Create a team made up of coordinators for each social media account, a LTS representative and possibly others
   • Team leaders will be the Communications Officer and the User Engagement Librarian (this will become part of their job descriptions)

      

     • Will make sure that copyright and privacy are in conjunction with the University’s policy
     • Evaluate content to see if it is relevant
     • Problems will be reported to the team leaders
   • Interns from Journalism are helping to create the content page under the supervision of Grace Atkins

 

1. Approved rescheduling June’s meeting to June 14 (same time)

 

 

 

 

 

 

1. Discussed the continuation of Library Assembly

    

   • Some members agreed that the group was meeting the goal ofcommunication dissemination
   • • Could this group do more?
     • What changes might be made?
     • Communication reaching all?
     • Staff vote needed to disband?
   •  

 

1. Director Announcements (Ann Riley)

    

   • Library Management Team retreat

      

     • Working to solve the day-to-day library issues
     • Dehumidifiers in the Special Collections area discussed
     • Need for Additional and updated signage
     • Review of food and drink policy

        

       • Jeannette Pierce to coordinate a working group
       • Make it more restrictive
       • Enforce it

 

1. Departmental Reports:

 

Digital Services Report to Library Assembly (Adrienne Arden)

Thanks and congratulations to Adrienne Arden for her ten years of service to MU Libraries.

Felicity is chair of the four-campus Committee on Digital Initiatives Committee.  This year the committee the Library Deans and Directors approved a name change from the MERLIN Digital Projects Committee and a new charge.  The committee is currently engaged in identifying possible areas for collaboration and advocacy.

Current digitization projects include early MU theses and dissertations, a pilot project digitizing a volume of the Illustrated London News that will fill in a gap in the HathiTrust, the Pages of the Past project, 4-H circulars, and various requests.

We recently completed a project with a SISLT digital libraries class that led to the addition to MOspace of 50+ new items from the MU Cambio Center.  The project also led to a stronger relationship with the Cambio Center and its determination to include papers from conference proceedings in MOspace.

 

Cataloging & Metadata Dept. (Daniel Dodd)

In addition to routine cataloging, authority work, cataloging projects, and catalog management activities:

• In the process of reviewing applications for our open Sr. Library Information Specialist position
• Have begun moving “Z”s for transfer to Index Room 202
• Resolving monthly MARCIVE loads for government documents
• Continue making available remediated items from UMLD2 as they are reprocessed into compact storage
• Resolving problems from UMLD2 of various types, needs cataloging, need barcodes, etc.
• Continue to update annual holdings information for the HathiTrust

 

Health Sciences & Veterinary Libraries (Deb Ward and Terri Hall)

1. HSL will once again partner with the University of Utah in the National Network of Libraries of Medicine. External funding has been approved for five years, with budget approved annually. The first year budget is around $126,000.
2. Six HSL librarians attended MLA this year. News of special interest: A) Patricia Brennan was announced as the new director of the National Library of Medicine, effective August 1. Dr. Brennan will be the first female and the first non-physician to be named to this post. She comes from the fields of nursing and informatics. B) An interesting keynote described the emergence of “citizen science,” the growing phenomenon of using scientific laboratories by membership, as in a local gym. 3) Colleagues reported growing discontent with pricing policies of UpToDate. 
3. HSL is the recipient of a new gift, The Richard and Tootie Burns Health Sciences Library Endowment. It is a $50,000 gift. Up to $10,000 can be spent the first year; the remainder will be put into an interest bearing account. In subsequent years, the interest from the investment may be spent. It is not devoted to any particular aspect of the HSL, so we do have some discretion on how it will be spent. We will be having some discussions about this in our planning meetings. Thanks to Jim and Matt for their work to make this gift a reality.
4. HSL will be closing at 6:00 PM on the weekdays, May 31 – June 17. Noisy construction related to the new building will be taking place, and we will direct users to other libraries on campus.
5. At a building coordinators’ meeting in April, news was released about a new phot-based parking system that will be put into place for fall. Hang tags will be eliminated when it is implemented. Deb will send out a link to slides pertaining to it and other issues discussed at that meeting to the All-Staff list.

6.   At the Medical Library Association meeting recently held in Toronto,

• Rebecca Graves coauthored a poster, “Librarians Plan a Virtual Annual Meeting:  You’ll Never Guess What Happened”
• Diane Johnson was a paper/poster  judge for the research section
• Taira Meadowcroft was one of the official bloggers.

 

7.  

8.   Many of the librarians attended MyVita training with administrative staff from the  school of medicine.

9.   We had a site visit and planning session with one of our librarian colleagues from the Springfield clinical campus. 

10.  Diane recently completed her contribution to another systematic review with a cardiology fellow.

 

May Library Assembly RAIS Announcements (Wendy Baston)

 

• Nina Johnson is retiring at the end of May and Goodie Bhullar is also retiring this summer
• Ellis hours will go until midnight in the Fall.  Journalism will begin closing at 10:00 p.m. instead of Midnight this Fall.
• The Discovery Review Group has submitted a recommendation for choosing a discovery tool: EDS came out on top.  This recommendation will be considered by LMT.
• There are plans to hire a temporary reference/instruction librarian for the coming year to help with general instruction and reference services.
• Finals Week Stress Relievers in Ellis Library:

   

  • Therapy Dogs (four days 12 hours, with 23 dogs.)  Very popular w/ students!
  • Zen Coloring stations:  coloring books, single pages, and a large “MIZ ZOU” coloring poster.  The large poster was popular!
  • Opened Room 213 to students during the last two weeks, May 2-13, (about 244 hours total). No official usage statistics, but seemed to be used heavily – especially during the week of finals.