INFORMATION ITEM: Matt Gaunt and Cyndi Curnutte joined LMT to discuss the Ellis Library space renovation component of the Proposed Student Library Fee.

ACTION ITEM:  LMT chose one of four possible revisions to the 1^ST Floor renovation plan of Ellis Library.  The new options all open up sightlines and create a more natural traffic flow between the new spaces that will be created on the first floor.   

INFORMATION ITEM: Each of the new fist floor plans (mentioned above) rearrange areas that were created in previous drafts and discussions. The new spaces that may be created on the first floor include:

• More study spaces in general
  • Well lit glass alcoves near East windows
  • Computer stations
  • “Plug and play” stations
  • More soft seating
  • Casual study and meet places
  • Additional study rooms
• A Maker Space
• Electronic Classroom
• Digital Media labs
• Digital Media offices
• Additional office space for new positions

​ (All renovation plans are part of the student fee proposal and would only be possible with new funding.  They also will require moving more of the Library collection to offsite storage. )

INFORMATION ITEM: From the agreed upon first floor space plan, Matt Gaunt hopes to acquire high quality renderings to help promote the Proposed Student Library Fee. 

Notable meetings from the calendar of Jim Cogswell, Director of MU Libraries

Tuesday, April 21^st        
1:00-2:00 p.m. – Library Assembly, Ellis Library

2:00-3:30 p.m. – Library Management Team, Ellis Library

3:30-5:00 p.m. – Student Fee Working Group, Ellis Library

Wednesday, April 22^th
11:00 a.m. – Library Committee Meeting, Ellis Library

Bryce McDonald and Pat Jones Joined LMT for relevant portions of the meeting.

ACTION ITEM: LMT approved the proposed pilot program to install digital signage behind the Ellis Library Circulation desk and also resolved to purchase a second monitor to be placed in Ellis Library near the Reference Desk or in the colonnade.  Expansion of the pilot will be explored as soon as the first two are in place.  The next location considered will be the Health Sciences Library.  

INFORMATION ITEM: The process of managing content of digital signage was discussed. LTS will provide programing.  The Librarians and Social Media Task Force will help create content. Communications Officer Shannon Cary will help with design and ensure messaging is consistent with campus standards and guidelines. Keeping content current and up-to-date will be a shared responsibility.

ACTION ITEM: To ensure Library employees in Ellis Library and the Specialized Libraries are familiar with what to do in an emergency and what their roles are in regards to assisting patrons in an emergency, Ellis Library Security will schedule meetings with each Library Division to review and present the procedures that they currently review with new employees upon hire.

For the Specialty Libraries, LMT and the Libraries Safety Officer Pat Jones will work in conjunction with the building coordinators from the respective buildings to ensure procedures are known and communicated.

It was also resolved that full emergency drills will be conducted at the Libraries:

• One for evacuating out of the building – during Campus Fire Protection Week (Fall Semesters).
• One for evacuating to safe areas within the various buildings – during Severe Weather Awareness Week (Spring Semester).

INFORMATION ITEM: A proposal was submitted from ELSFAC to make a study room out of 4C51 Ellis Library (fourth floor). After discussion it was decided the room is needed for a staging area for items coming into the Catalog Department. (Large batches of items related to the Mellon Grant project will soon require space to store and process.  No other area is immediately known that could serve this purpose.) The idea may be revisited at a later time.

ACTION ITEM: LMT resolved to make the intersession hours of Ellis Library more consistent.  They recommend staying open Sunday through Thursday until 7:00 p.m.

INFORMATION ITEM: Jim asked LMT members to pass on to him their suggestions for the Top Ten list of most Notable Achievements of MU Libraries for academic year 2014/2015.