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Yearly Archives: 2015

Information and Action Items from Library Management Team Meeting 12/1/15

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INFORMATION ITEM: An electrical shutdown in Ellis Library will be required soon – Campus Facilities informed Pat Jones that they will need to replace some of the electrical breakers in basement of Ellis Library.  To complete the work the electricians will need to shut down power to the entire building.  Campus Facilities would like to finish this repair as soon as possible after they receive the parts and equipment.  Pat Jones will communicate to Campus Facilities that LMT prefers the work take place after finals.  If it must take place during the semester, the Libraries request they work on a Friday at midnight or Sunday morning, when the Library is not open. 

INFORMATION ITEM: Budget Update – Budgets have been a big topic of conversation at recent Council of Deans meetings.  The Libraries are not alone at MU in having financial challenges. The Provost has asked the Libraries to provide a current budget strategy to meet the projected budget shortfall for 2016 as well as an ongoing plan for the future. The Libraries are seeking one-time assistance from various library and campus resources to assist with immediate shortfalls. The strategy will likely have to include some sort of journals cut.  It is not clear yet how many or what titles. The ongoing Library plan will include educating the Mizzou community about the Libraries budget situation and spreading awareness of Open Access.  Discussion ensued about whether or not the Libraries would ever consider trying to get another Library Fee.  If so, would it be beneficial to try for a “targeted fee” that does not require a vote of the student body because it does not get charged to all students?  It was generally agreed that any future student fee proposals, if there are any, would not be per credit hour but would, instead, be a flat fee.   

INFORMATION ITEM: Kemper award display – The Libraries have been in discussion with the coordinators of the Kemper teaching awards about having a display in Ellis Library that shows the names of the past winners of the Kemper teaching award.  After considering different areas, 114 Ellis Library was chosen as a potential place for the display.  The display would not take up any student study space.

INFORMATION ITEM: Archiving Concerned Student 1950 movement –  Matt Gaunt has reached out to the student leaders involved with the Concerned Student 1950 organization and has suggested that they turn over relevant documents from that groups activities to University Archives.   Having some of this primary source material could be very valuable in the future if anyone tries to look into and understand what happened on the Mizzou campus in the Fall of 2015.  Matt built a relationship with many of the student leaders due to his role in promoting the Library Student Fee.  He hopes to build a bridge between the students and the personnel at University Archives.  

MU Libraries Long-Range Planning Committee 11/30/15

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Attendance:  Grace Atkins, Wendy Batson, Shannon Cary, Anselm Huelsbergen, Federico Martinez-Garcia, Bryce McDonald, Mike Muchow, Wayne Sanders, Marcia Strong

  • Committee is currently focusing on

    • tying current trends in academic libraries found in the literature to results of the committee's survey
    • developing possible projects for MU Libraries based on these trends 
  • Question from the committee for LMT: What is/will there be a connection between the LRPC and the Student Planning Group? [ACTION ITEM: Mike will check with Ann Riley/LMT]
  • Other ACTION ITEM:

    • Create web page on library.missouri.edu (“Staff Web: Committees”) for LRPC (Bryce)
  • Other proposed actions:

    • Hold open forum for MU Libraries staff in middle of January to inform on progress of LRPC and solicit input
  • Subsequent LRPC meetings will be held on a Thursday at 1PM, if at all possible

 

Information and Action Items from Library Management Team 11-12-15

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INFORMATION ITEM: The MSA Presidential elections and the vote for the Student Library Fee was delayed one week. The Libraries will not campaign during this period as the campus continues to process and work through the events that led up to the resignation of the university president and chancellor. We will resume handing out flyers and encouraging students to vote during the new polling period (11/16/15 at 5 p.m. through 11/18/15 at 5 p.m.). Acting Director Ann Campion Riley has invited staff to one of two open meetings the day after the election ends to discuss the outcome of the ballot measure and the plans for Library funding going forward. 

UPDATE – On 11/18/15 we learned that the fee did not pass. The election results were 46% in favor, 54% opposed.

INFORMATION ITEM: Now that the plans to create space in Ellis Library for the Kinder Institute have changed, the Libraries are in the process of returning material to the fourth floor. Preparations were underway to vacate a significant portion of that floor to make room for the new institute. Those plans will now stop. Also the students study area known as The Nook will no longer be relocated. For now, the recorded sound collection will stay in the northeast corner of the fourth floor.  

INFORMATION ITEM: A survey of overnight library users has been developed to collect feedback from the individuals who use the building during the recently expanded hours of Ellis Library. Jeannette Pierce presented a draft to LMT. The survey will be administered around 3:30 a.m. Candy will be offered to participants who turn in a completed survey. The survey asks the students questions such as; What times did they come in? How long do they plan to stay? What services would students like to see offered overnight? etc.

INFORMATION ITEM:  LTS is developing a computer program that uses information from Sierra to pull up the first and last names of MU students when a valid student ID is scanned.  The system will be used by the security officers stationed at the Ellis Library entrances between the hours of midnight and seven a.m. to verify that individuals entering the Library are current MU Students.  Security and LTS are still looking into the process and costs of eventuality using a door swipe system. 

INFORMATION ITEM: The Libraries will explore keeping the upper floors of Ellis Library open until 2 a.m. during the week starting the Spring Semester of 2016. (We currently close floors two through four from midnight to seven a.m.) 

INFORMATION ITEM: Six computer work stations will be put into Room 114 Ellis Library. This will provide a quiet computer area that will remain open past midnight. The target setup dates will be during the Thanksgiving break.    

Library Assembly Meeting 11/17/15

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Present:  Adrienne Arden, Wendy Batson, Jack Batterson, Sheryl Cullina, Tammy Green,        Terri Hall, Steven Hammer, Dustin Hoffmann, Jeanette Pierce, Ann Riley, Sandy Schiefer,     Bette Stuart, & Deb Ward

  1. Discussion:
  • Meeting for December 15, 2015 will be cancelled
  • Meeting minutes will be sent to Library Assembly members before posting
  1. Director Announcements:
  • Leadership and Cultural Change

    • Changes in leadership on this campus and for the UM System may be reflected in strategic planning, and increased embracement of diversity and cultural change.
    • Sheryl sent Ann a report on diversity activities in the libraries.
    • Each school and division to make a written presentation on how it will work to improve cultural diversity.  Ann said that she would share the libraries’ presentation later.
  • Provost Office – Ann met with the Provost to plead the need for additional funding for the libraries now rather than wait to see if the library fee passes.
  • Kinder Institute/Library Space Update

    • Books removed from the 4th floor to Room 202 will be moved back.
    • Plans for Room 202 is to use it for bib/index room

      • Shelve infrequently used reference material that would be more beneficial to keep here rather than stored off-site
      • Many of these books would be pulled from the stacks freeing up more space on the shelves
    • Recorded Sound will remain in place for now.  Jeannette to send more information later
    • Tiger Nook to remain
  • Student Fee Vote

    • Voting started on Monday
    • Results will be announced Wednesday night
    • Ann has set up two staff meetings for Thursday, Nov 19 for the libraries to discuss the outcomes
  • UM Depository

    • UMLD-2 is accepting requests
    • Plans going forth to build two new modules onto the existing UMLD-1
    • Once built, one bay will outfitted for service
  1. Departmental Reports:

Digital Services reported by Adrienne Arden

Last month I reported that our main scanner had broken down.  The Zeutschel scanner is back in operation, and with its new motor, it may work even better than before.  With this repair the Savitar migration has resumed. We have begun to migrate issues of “ShowMe”—thanks to Tammie Busch and student assistants. The covers are quite colorful and look good in our digital library.
http://dl.mospace.umsystem.edu/mu/islandora/object/mu%3A5213

We are almost done uploading books in four Ag Experiment Station series:  Bulletin, Circulars, Research bulletins, and Special reports. 
http://dl.mospace.umsystem.edu/mu/islandora/object/mu%3A5202 Adrienne has done a lot of this work, with students helping out on some parts. Our next step will be to resolve problems and to determine why we have metadata without digital images for some.

Thanks to our GLA, more and more issues of the Columbia Missourian are now available.  When the final 1925 issue is added, we’ll take a break from scanning and uploading so we can spend some time assessing our workflow and end products.
http://dl.mospace.umsystem.edu/mu/islandora/object/mu%3A117896

Our practicum student and English intern continue to work on “Pages from the past”.
http://dl.mospace.umsystem.edu/mu/islandora/object/mu%3A109361

Completed thus far: pages are uploaded, some of the metadata has been added, and pages are being organized by date, place of origin, and language.  As you can see in the collection organized by date, users will be able to access and compare pages by date: http://dl.mospace.umsystem.edu/mu/islandora/object/mu%3A255767. 

Hopefully, in the future we can use Facets as a way to collate items this way; Facets will not work in the digital library at this time. In the meantime, sub-collections is a quick way to provide this organization.

Institutional Repository:
With our new workflow using batch processing, we uploaded the spring and summer theses, and the spring dissertations in a snap.  We have not received the paperwork for 2015 summer dissertations yet.

 

RAIS Division reported by Wendy Baston

E-Learning Update

Workshops, Tutorials and Event Recordings

(in https://libraryguides.missouri.edu/recordingsandtutorials/videotutorials)

Streaming Video Restricted License content:

  • There will be more content we will be hosting in-house this way where we get a streaming license but need to host in-house. Work with Corrie if you need to purchase similar items. (working with Corrie and LTS)
  • E.g.: http://merlin.lib.umsystem.edu/record=b11005910~S1 (Access restricted to current MU Affiliates)

Student fee projects

Book Chapter on Distributed Learning with Rebecca Graves

  • Draft submitted for peer review. Will be reviewing others' chapters.

 

Engineering Library & Technology Commons Update

Science Branches Report

Engineering Library

  • Discussed setting up Mendeley groups with the Chair of the Civil & Environmental Engineering Contacted Nancy Messina about using her pages as a prototype.
  • Set up bulletin board for Student Library fee
  • Met new Dean of the College of Engineering.  Dean in early stages of proposing new building for translational engineering (Engineering, Health Sciences and Veterinary Medical).

Math Library

  • Met with Math Library Committee
  • Will work with the Math Library Committee on identifying volumes to be sent to UMLD.
  • Working on transition from print to online; set up one trial with Rhonda

Web

  • Circulation – Interlibrary Loan Borrowing page

    • Draft of page in place; content needed for all the links

 

Government Publications & Data Services Update

Marie traveled to Washington DC for the annual FDLP conference in late October.  While in DC the news came that Missouria tribal elders had accepted Willow's invitation to speak.  Upon learning the status of those who'd be coming, the gov docs program was reworked to become a diplomatic welcome by the University and the Library itself.  Marie began work on the Native American event immediately upon her return, and it took most of her time until November 4.   With Marie's being out of the office and/or being otherwise occupied, Sandy held down the fort doing all of the things that must be done on a daily basis in the office, including taking more reference questions than usual and taking full part in the shared responsibilities in RAIS.

 

Instruction Update

Professional Development:

  • Noel and Kim presented at the MLA/KLA conference in Kansas City on “Perspectives on the ACRL Framework, Comparing Standards, and Creating Learning Activities for Information Literacy.”  Created a supplemental LibGuide (https://libraryguides.missouri.edu/frameworkperspectives)
  • Met with other UM instruction librarians at MLA/KLA – began planning instruction retreat for Spring 2016
     

Instruction:

  • Team-teaching for Fridays @ the Library and subject-based workshops
  • Specialized Course Instruction (Library Science, Social Work, and Women’s & Gender Studies)
  •  Numerous English 1000s
  • Subject specific RAPs
     

Journalism Library Update

  • Working on Student Fee projects

    • Karen created a set of social media images to be sent out on Twitter
    • Sue repurposed them to PowerPoint and they are playing (in a loop) on the journalism library’s front monitor, the reference monitor and on one of the RJI monitors in RJI 100 (RJI entrance)
  • Ordered 6 Google Cardboard VR readers to use with mobile phone apps.  Placed them on the 6 tables in the journalism library along with a laminated sheet explaining use and where to get apps.  Clyde Bentley created the explanation sheet, a journalism professor who teaches an emerging technology class. 
  • Ordered 5 new microphones, cables and cases to accompany the Canon Vixias available for everyone to checkout
  • Working with lots of grad students as they finish research papers, theses and projects. 
  • Received an inquiry from White House Correspondent and MU journalism grad, Major Garrett, as member of White House Correspondents Association Board of Directors about partnering with the j-school to hold and manage a digital archive of every pool report for the President of the United States (for newspapers and TV, they write separate ones) dating back to 9/11/01.  Comes with potential funding.  Waiting for Edward to return to discuss.
  • Preparing guides for two upcoming classes; 

    • A modified version of Janice and Rebecca’s Maximizing Research Impact – for journalism (social sciences/humanities/multidisciplinary research)
    • Core strategic communication writing course.
  • Worked with Sifan on a Qualtrics survey sent to strat comm faculty on how to improve the strat comm libguide.
  • Had my first meeting with Dean Kurpius.  He is meeting with everyone in the j-school. 

 

Online Information Services Update

  • Gwen has been invited by the MU Office of Economic Development to serve on a planning committee for Innovation Week 2016, planning community-wide events of seminars, nationally ranked speakers, Missouri Tech Expo, etc.
  • Worked with volunteers from RAIS to test the Ebsco ebook mobile app.  Information is posted at https://libraryguides.missouri.edu/ebscoebookapp.  Marketing efforts will be conducted in the near future.
  • Completed ARL statistics for annual report.
  • Scopus and Mendeley training sessions
  • Set up trials for Vogue, WWD and Women’s Magazines Archives
  • GRAs conducted self-evaluations

 

Research Services Update

  • All have been busy with much instruction and interaction with faculty, but I think we’re meeting our main goal for the semester: surviving!
  • Janice has presented two Fridays@theLibrary workshops, on measuring research impact with Noël and maximizing research identity with Rebecca Graves. She is preparing for another on data management with Felicity.
  • Paula continues to coordinate preparations for Black History Month. Congratulations on obtaining a grant from the Missouri Humanities Council!
  • Rachel is also working on Black History Month preparations. She’s also been working with Nav on updating Zotero videos.
  • Rachel was also invited to guest lecture for an instructional design class.
  • Anne convened a meeting of selectors with Humanities interests to compare needs of our respective departments and facilitate joint decisions on the use of NEH funds.
  • Anne led a workshop on copyright conundrums.
  • Thanks to Kate Anderson for presenting on myVita at our October Research Services Forum. Future fora are in the works—probably none for November, but one on liaison best practices in December.
  • Open Access activities and 4th floor moves dominated October.
  • Anne and Rachel attended the MLA Conference in Kansas City. I believe all attended Scopus training, with Janice and Paula attending Mendeley training.

User Engagement Update

 

  1. Centennial Celebration – historical tours of Ellis Library; created hallway displays of old Ellis Library photographs, created a video on the history of Ellis Library
  2. Student Fee for Libraries – tabling at Student Center, organized “Door Volunteers” to promote the fee at both entrances in Ellis Library; worked with MU Libraries Student Ambassadors to staff several events and Door/Entrance promotion; extensive, (round-the-clock),  monitoring of social media this month; gathered furniture pictures and other materials for Room 114 Committee.
  3. Kinder Institute Move-in Preparations:  Continued moving materials our of Recorded Sound, (School of Music received deaccessioned VHS tapes and record sale items;

 

Library Administration reported by Steven Hammer— all presented by Sheryl Cullina:

Sheryl Cullina presented the following–

  1. Employee name tags will be provided soon.
  2. Effective Meeting training (presented by Sheryl Cullina) will be presented on 11/18/15
  3. Time & Labor training (presented by Noah Hartsfield) will be held 12/14/15

 

Acquisitions & Collection Development, Accounting-ACTS Division, and Consortial Resources reported by Bette Stuart

Kathy Peters, David Walsh and Stara Herron are working on a project that will help make our large e-serials packages more visible and more easily accessible to Acquisitions staff as well as selectors. They are adding an internal note with a “990” MARC tag to item records. These notes can be found with a “z (Internal)” search, as well as a create list. So far, “990” notes have been added for titles in the Elsevier Core and the JSTOR Arts & Sciences collections.

 

HSL/Vet reported by Terri Hall & Deb Ward

Mike has created a webpage showing progress on the building construction next to the library, with a countdown to completion. 

 We participated in health sciences research day, and one of the presenters was the first to use the new method for depositing their work into MOspace. 

Taira has been appointed to the planning committee for MU Healthcare Sharing Days to be held next spring. 

Deb Ward reported that she would be traveling to Springfield to meet with the hospital librarians there, in order to establish a collaborative library services relationship that will support the School of Medicine expansion.