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Library Assembly Meeting, 9/15/16

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Present:  Adrienne Arden, Wendy Batson, Jack Batterson, Sheryl Cullina, Karla Geerlings, Tammy Green, Terri Hall, Dustin Hoffmann, Mike Holland, Corrie Hutchinson, Jeanette Pierce, Ann Riley, Sandy Schiefer, Marcia Strong, Bette Stuart, & Deb Ward

  1.  
  • Decision to continue using Ellis Room 4F51A for future meetings
  • Collection Steering Committee (CSC) – Presented by Corrie Hutchinson

    • Formerly known as Collection Development Committee
    • Purpose is to review collection policies and guidelines; examples–

      • Allocation of reserve funds now open to all library branches
      • Demand Driven Acquisitions
      • Budget Model
      • Space evaluation
      • Streaming videos

 

  • Continue with the discussion of Policies #1, #3, #7 & #25

    • Policy #1 – the making of polices
    • Policies #3 & 7

      • Both cataloging policies used by all branches
      • More procedural than policy for internal use only
      • Would like to remove it, but keep it in a separate file for procedures
    • Suggestion made to keep old policies in an archival file instead of deleting them
    • Policy #25

      • Policy granting staff the opportunity to make suggestions to benefit libraries
      • Never fully implemented
      • Suggested directing staff to the suggestion site on the staff web page
    • To remove or to revise

      • Library Assembly may make recommendations
      • Library Management Team has the final say in any decision
    • An ad hoc committee of approximately six people will be set up to look at policies

 

  1. Director Announcements:
  • Student Fee slogan “I’m In”

    • New flyer release

      • Has basic information about what the libraries want to do for our users
      • Compares MU Libraries’ funding with two peer institutions

        • Univ of Kansas
        • Univ of Florida
      • Another student forum to be held for the resident halls this evening
  • Room 114 & 202

    • Room 114 almost ready for use
    • Room 202 needs another week or so before carpeting is completed
  • US Census Bureau Research Data

    • Housed in Ellis Room 205
    • Soon to open for business
    • Open house on Sept 21, 9-11:00
  • Centennial Kick off to happen next week Sept 23

 

  1. Departmental Reports:

Digital Services Report presented by Adrienne Arden

In the last two weeks we have received an unusual number of requests (four) for permission to use digital images from material in the digital library.  Most have been for personal use; one for use in an upcoming Vox article.  We are very pleased to see this concrete example of the value of our work.

We are making great progress in the migration of material from the Legacy Digital Library to the MU Digital Library.  Our current projects are the Savitar, the Mizzou alumni magazine, Agricultural Experiment Station publications, and the St. Louis World’s Fair collection.

Our SISLT practicum student and English intern are working on digitizing and adding “Pages from the Past” to the Digital Library.  This item from Special Collections is a collection of leaves that date from the 1500s to the 1800s.  Other libraries hold other versions of Pages from the Past.  We researched other such collections and ours will be one of only a few that have been digitized and made available online.

The Department played a role in helping Trenton format and publish his book, Rare Books in MU Libraries Special Collections.  It might be considered our first publication.  It is now available in the MU Digital Library.

MOspace recently received an upgrade and new look.  We are still working out some indexing issues that occurred with the change.  New additions to MOspace are final reports and proposals from the MU Interdisciplinary Innovations Fund, 2008-2014.

Digital Services personnel use several different systems and tools and seem to push the capacities of the systems we use.  Felicity thanks everyone in the department for their ongoing patience when faced with the weekly occurrences of slowness, crashes, and/or unexpected glitches.

Links to material discussed:

Administration Report presented by Steven Hammer

Ellen Blair, Fiscal Officer, will be working with various staff in the annual project of collecting ARL statistics.  The deadline for submitting ARL statistics is Oct 15, 2015.

RAIS Division Update presented by Wendy Batson

Government Information/Data Archives Service

  • Sandy is planning a Tumblr page for Gov Info to be online by the end of the semester
  • Marie is planning and helping with Centennial events, exhibits, entertainment and promotions
  • Have been getting several referrals from the Census Research Data Center, making more students aware of the service provided by Gov Info.Marie sends out messages on the new DATA-ARCHIVES-L listerv weekly.They have a handful of subscribers and would appreciate support in getting the word out.
  • Working on overhauling the Govt Info website this semester

Journalism & Missourian Libraries

  • Lots of instruction sessions (have had one for every entering undergraduate and graduate student)
  • Photojournalism classes using photo book collections
  • 12 iMacs replaced. New software: Adobe Premiere Pro
  • Worked with alum and Ohio State University Emeritus professor on Stephenson gift of issues of the Operant Objectivity journal to fill the gaps.  We will be only the third library to have a complete run of the journal.

Online Information Services Department

  • GRAs divided into two groups to create and conduct two workshops in the International Students’ Workshop series
  • Working to complete FY15 electronic resources usage report
  • Graduate assistants received training for virtual reference services
  • Implementing Summon 2.0
  • Next few months will work on metadata on LibGuides to make them findable in Summon
  • Finalizing details for BrowZine web implementation
  • Working to arrange Scopus and Mendeley demonstrations this fall.

Access Services

 

Reference service – 4 Access Services staff with or working on a Library Sciences Degree completed the Reference Training.  They are covering one hour per week each. Opportunity is helping on closing the gap between the two Ellis frontline desks.

 

Receipt printers in Ellis Library Circulation – Worked with LTS and received receipt printers.  In process to order BPA free paper.  Patrons will have option to request printed and email receipts or no receipts. Printed receipts will include messages about how to renew books online. Tentative implementation date October 5.

 

LibAnalytics in Ellis Library Circulation – Working with Rhonda to create a circulation data collecting page to be used at the circulation desk at the Ellis Library.  Implementation date not yet decided.

 

Searching for new LIS Senior for ILL – Desirable date to complete process Friday September 11.  Selected candidate tentative starting date is October 5. (This position has since been filled.)

 

Access Services information/library webpages – Department working on identifying and updating information for pages referring to Circulation, Reserves, ILL, and Shelving.  In progress.

 

Library fines and Bursars – Freddy will take over processing Bursars.  Training in progress.

 

Recorded Sound collection – Plans for Recorded Sound collection are to house it behind the Ellis Library Circulation Desk.  Logistics about circulation is being discussed.

 

Instructional Services and Instruction Committee

  • Scavenger Hunt going well, and continually being tweaked based on comments and suggestions
  • Planning faculty lightning rounds in October on topics of interest to faculty
  • Received 45 instruction requests from English 1000 classes so far
  • Good turnout for Fridays @ the Library Workshops
  • Research workshops for International Students start this Saturday

Science Branches and Web Development

  • Engineering placed 115 books on print reserve for 90 courses
  • Introduced the circulation of 5 board games and two card games to the Engineering Library
  • New members were added to the Math library committee and are interested in identifying journals that may be sent to the depository as space is extremely tight.
  • Created new headers for the library websites using the Webcom Unit signatures to comply with the new guidelines
  • Updated Sharepoint sites
  • Rolled out E-Reserves and working on improving faculty use of the system

User Engagement Department

  • Mike is working on LibGuide on the history of Ellis library with lots of photographs, Grace is working on creating videos
  • Library Ambassadors continue to work on promoting the student fee.There are 70+ ambassadors
  • No more FIG tours, but drop-in tours were offered the first week of classes

 

 

Health Sciences Report presented by Terri Hall

Construction has started on the Patient Centered Care Learning Center.

Rebecca has been teaching a ton of classes, and the librarians have been doing 1 on 1 research consultations with our students.

Diane has been helping the residents prepare their posters for the American College of Physicians Missouri chapter meeting next Saturday. 

Soon we will be migrating our chat service from snapengage to Springshare.

Caryn & Taira prepared some citation reports for the provost’s office on an extremely tight deadline.

Taira has set up a twitter account for our library.

We have begun conversations with our librarian colleagues in Springfield about the satellite clinical campus for the school of medicine.

Quiet Study hours begin Sunday, September 17. Between 6pm – 9pm, entry to the library is restricted to just those students enrolled in Health Programs, IDs required. Quiet Study hours will continue through Thursday, October 1.