June 23, 2015
Ellis Library Room 159
1:00 – 2:00 PM
Present: Adrienne Arden, Wendy Batson, Jack Batterson, Rebecca Graves, Tammy Green, Terri Hall, Steven Hammer, Dustin Hoffmann, Jeannette Pierce, Ann Riley, Bette Stuart, & Deb Ward
- Discussion:
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Electing New Officers
- Still asking for people to volunteer to run for vice-chair and recorder
- Have one person interested in running for vice-chair
- Even though it is not stated in the guidelines for this committee, it would be more logical to wait until July to hold a vote on nominees for the open positions. This would allow incoming representatives an opportunity to volunteer for either position.
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Approval of Appendix A: Representation
- The UM Library Depositories were left off the list
- Question arose about whether the temporary shift of departments reporting due to Jim Cogswell’s retiring should be in the appendix
- Will hold off approval for next month
- Director Announcements (Ann Riley, Acting Director):
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Jim Cogswell’s retirement announced
- He will officially retire in 2016
- For the next year, he will continue to oversee development issues, the student fee quest & centennial celebration
- Meanwhile, the day-to-day operations are under the aegis of Ann Riley for the next year
- Search for new director may begin in late September or October 2015
- Possibility of a title change to “Dean of Libraries” or something similar to match current trends among libraries
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Shifting of departments
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There will be a temporary shifting of to whom departments report during the next year
- Reporting directly to Ann Riley – Administration (except Matt Gaunt to continue reporting to Jim), Security, Library Systems & UM Library Depositories
- Technical Services to report to Corrie Hutchinson
- Access Services to report to Jeannette Pierce
- Digital Services to Mike Holland
- Consortial Services to Abbie Brown
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There will be a temporary shifting of to whom departments report during the next year
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Library Management Team Retreat
- Met to discuss the possibilities if the student fee passes or if it does not
- Reported that the goals & priorities are the same regardless
- The decision on the fee will only affect the speed at which they will be accomplished
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Student Library Fee
- There is $10,000 donated toward the promotion of the fee referendum
- Best to use a peer-to-peer promotional group. Three students have been hired for this purpose.
- Departmental Reports:
Digital Services Report presented by Adrienne Arden
As part of the restructuring due to Ann Riley’s move to Acting Director of Libraries, as of July 1, Digital Services will become part of SCARaB. We look forward to whatever adventures await in our new reporting line.
HathiTrust has added our second batch of items to the HathiTrust Digital Library. The content of this batch was nine reports issued by the Congressional Research Service of the Library of Congress. We have about 700 left to scan, process, and submit. This second batch serves as the end of our testing for the processing and uploading of text-based materials, and we will begin uploading text-based materials as part of our regular work. Next we will test uploading books with images, which requires a different set of specifications. Thanks to LTS for providing programming support to develop scripts that have automated some of the processing.
We have a new student assistant for the summer whose main focus is digitizing issues of the Columbia Missourian.
Felicity Dykas will be attending ALA in San Francisco from June 25 to June 30.
Health Sciences Report presented by Deb Ward
Things are beginning to take shape outside of the Health Sciences Library as the long-planned School of Medicine's Patient Centered Care Learning Center construction gets ready to launch. This new six-story building will be constructed adjacent to the west wall of the HSL. It is wonderful to see the school finally begin construction on the badly-needed facility, so we are joyous in spite of the short-term noise and re-routing required. Here are a few key facts for you to keep in mind in case you're coming over our way for the next two years.
Immediate Dates:
June 22 – Work on the parking lot and current fencing started yesterday and finished today. Old fencing was taken down, and newly configured fencing is to be installed. Once completed, the gates and the west entrance to the building will remain open through the end of July, 2015.
July 8 – set up tent for the Groundbreaking Ceremony, which will be held on July 9 at 10:30.
August 1 – Construction fence gates will be closed to all traffic, closing off the current delivery point on Kentucky Drive. The west entrance will be locked. Entry to the building will be through the west School of Medicine entrance to the south of HSL. North pedestrian entry to School of Medicine will not be affected. Library delivery van drivers will be given a tour of the new delivery route, parking, and directions to the HSL through the corridors.
What to Expect:
The worst of the noise, such as jackhammering on old foundation footers that need to be removed, will be scheduled for evenings and weekends.
Library staff should experience no dust from the construction, so long as the west windows remain closed.
Library staff will feel vibrations and some noise from the construction.
Work on utilities, such as electrical, sewer lines, and steam pipes will be done first. A construction fence is being erected along the north side of the HSL, closing off the sidewalk that runs between HSL and Stankowski Field. We expect to have a power outage over a weekend in the fall that could require HSL to close for that time period. We will have two weeks' notice, which will give us time to decide what to do, and to communicate this to everyone in advance.
According to the timeline, all of the utility work will be completed by the end of December, 2015. After the utilities work is completed, they will begin pouring the concrete for the new building. The concrete work should be completed by next summer.
Adjustments have been made to the earlier construction schedule, so that the building can open on schedule, and be operational by August 1, 2017.
Best News:
The HSL renovation can proceed at any time we have funding. This construction project is not viewed as preventing HSL from any renovation for which we may secure funding during the two-year period. The construction company is aware of our desire for a renovation whenever it can begin, and will work with us as needed.
More news from HSL & VML from Terri Hall
A new Information Services Librarian has been hired.
We are still assisting faculty with their promotion and tenure dossiers.
We are welcoming out new batch of medical residents, who have started arriving and begin work July 1.
Administration Report presented by Steven Hammer
MU Libraries Human Resources has hired a new employee to fill the vacant Human Resources Assistant position—Noah Hartsfield. He will begin employment on Monday, July 6, 2015.
RAIS Report presented by Wendy Batson
Library training (week of boot camp) for graduate students and staff interested in working at the Ellis Reference Desk will be the week of August 10-14. This year we have the largest number ever of non-reference staff participating.
The User Engagement Library position has been filled by Grace Atkins who will start Monday, August 10.
Access Services is joining the RAIS Division for the coming year while Ann Riley is Acting Director.
MULAC Report presented by Jeannette Pierce
Starting July 1st, Sandy Schiefer will be the chair, Abby Brown will be vice-chair/chair-elect, and Rebecca Graves will be the MULAC representative for Faculty Council.
Working to post agendas and meeting minutes more quickly.