Present: Kate Anderson, Deb Ward, Ruth Feldkamp, Adrienne Arden, Libby Myre, Karen Witt, Wendy Batson, P.T. Martin, Jim Cogswell, Sarah Bryant, Rachel Brekhus, Sheena Waggoner, Jack Batterson, Jeanette Pierce, Marcia Strong, Shelly McDavid

1.Discuss changed Guidelines to reflect new structure of Access, Collections & Technical Services:

·        Add to “Members” guidelines & add #5

“In the event a department restructure, or a representative need replacing the department can appoint a representative, and in the latter case the department has the option to appoint the alternate from the previous election, which can be retrieved from the Human Resources Manager. The representatives may serve until the end of the term year in June. In June new representatives for departments can be added to the Human Resources Manager nominations for committees.”

Or

“If a department needs to replace a representative before that representative’s term has been served, then the department may appoint a representative to serve until the end of the term year in June. In the event a new department is created, then that  department must elect a new representative from among its ranks to serve until the next election in June.”

·        Appendix A

o   Jack Batterson suggested that the committee look at this section to review it for other possible changes that need made also.

o   Add departments to the list:

§  Cataloging and Metadata

§  Digital Services

§  Collection Services

·        Membership Section of Guidelines

o   Amended changes to the membership were decided and will be reflected accordingly. Sheena will bring the new changes to share at the next meeting.

·        Departments and how they are represented

o   Jim asked, “Is a department a division that is represented by a division head?”

§  Yes, as defined in Appendix A.

·        Library Assembly information disseminated to departments: Communication

o   Is HSL Adequately represented?

§  Deb Ward is checking to verify that everyone in HSL is pleased with the information dissemination of their representative. 

o   Discussed other smaller departments and how their chain of command for Library Assembly information dissemination is handled. 

1.Future meetings for Library Assembly:

·        Ideas and Suggestions

o   Judy Maseles – have her come talk about the website

o   Pat Jones from the Space Committee – have her come talk with the group

o   Renew Mizzou – have some specific people come talk and answer questions; maybe at the April 2014 meeting

o   Centennial planning: May 2014 topic

 

2.Posting open positions

·        There will be an all-staff email notification for open positions and those positions will be posted for the prescribed open time in the News Notes. We want the most coverage when a vacancy comes open. (Sept. 8, 2010)

·        News Notes do not line up with posting period.

o   News Notes is the archival record for these postings

§  Determined need to continue posting to this repository

o   Library Assembly feels even with redundancy in News Notes, it is important to send a quick email to all library staff too.

o   Replacing the wording in the September 28, 2010 minutes by adding “beginning” after prescribed.

§  They will read: “Will be posted at the prescribed beginning of the open time…”

o   News Notes job links go to the myHR job site and do not take you to a full description of the job

§  Sheena states, “This was done on purpose, since this is the place where employees would be able to apply for these open positions.”

§  The job number of the position is usually referenced in News Notes for ease of finding the posting in myHR where the job description can be found.       

3.Director Announcements:

·        Sentencing hearing for arsonist

o   Thursday, January 23, 2014 in Jefferson City, Jim traveled to take part in the sentencing of the arsonist, Christopher Kelley

§  Sentenced to 6 ½ years in prison

§  Also liable for over $500,000 restitution

·        After he has served his 6 ½ years, it is up to the judge to determine how the restitution will be paid

·        Renovation of 2^nd floor

o   Ellis 2^nd Floor, proceeding, painting the west staircase is largely completed and open again

o   Corridor to the west reading room is open, but there is a barrier on the south side to complete work on the restrooms

·        Mold

o   Three major questions being asked

§  Need to place a FAQ on the website outlining the answers to these questions:

·        1) Why was there was no insurance other than our special insurance fund? Our property insurance company does not cover this kind of loss?

o   Supplemental insurance fund was our insurance

o   Determined need for a facility that we have climate control over

·        2) Can we have people take books from out of there, so they do not have to be destroyed?

o   No, this could lead to recontamination

§  Do not want recontamination of our own collections or other libraries collections, in case they were ever donated back to our library or any other library

§  We have been advised by the Preservation Staff at the Library of Congress to destroy what we are not remediating

·        3) What can we do to help out?

o   Matt Gaunt and Jim Cogswell are working to set up a fund for people to donate money for this cause, both now and in the future

o   The funds collected will go into a fund to be used for this specific purpose

§  People inquiring about the mold problem

·        Refer them to Shannon Cary who will field their questions

§  Preservation of items at UMLD2

·        Most likely saving less than half of those adversely affected

·        Items in UMLD1 and UMLD2 are owned by the Curators of the University

o   Other university campuses do not want to save duplicate titles, this is a decision for the Curators

·        UMLD1 currently has room for approximately 200,000 titles

·        2% Reallocations of Budgets

o   There will be about $60 million going toward the UMC Strategic Operating Plan

§  $37 million coming from the reallocation process

§  $18 million coming from a combination of new enrollment and new supplemental fees, if the Board of Curators say yes to this proposal; none of these fees are for the library

§  $5 million will come from the state’s budget

·        The Strategic Operating Plan, strategic priorities are:

o   Raises for high ranking faculty

o   New Hires

o   New facilities, such as laboratories

4.Departmental Announcements

·        Reference: Rachel Brekhus

o Instruction ramping up

o Reshuffling of subject responsibilities

o Anne Barker doing lots of work pertaining to the mold

·        Health Sciences Library: Deb Ward

o Ed Parker is retiring at the end of February 2014

§  In the process of posting and rehiring that position

Meeting Adjourned at 2:03pm