Library Assembly Meeting
September 24, 2013
1:00 p.m. – 2:00 p.m.
159 Ellis Library

In attendance:Libby Myre, Sara Bryant, Jack Batterson, Kate Anderson, Sheena Waggoner, Dottie Heuer, Deb Ward, Dustin Hoffman, Karen Witt, Jim Cogswell, Ann Riley, Shelly McDavid

Agenda Items

• Staff Representative Committee (SRC) update: Shannon Cary, Communications Officer
  • Postponed to October 2013 Library Assembly Meeting

• Reorganization of ACTS: Access Collections and Technical Services
  • Reasons for the reorganization of these departments
    • Recent retirements:
      • Hunter Kevil, Head of Collection Development
      • Karen Darling, Head of Acquisitions
    • Growing Trend: Digitization of materials
      • 80% of the Libraries Acquisitions budget is now spent on digital materials
    • Demand Driven Acquisitions book purchases
    • Paper serials purchases on the decline, replaced with electronic access
      • Serials check-ins are down 50% due to paper serial cancellations
  • Collection Services
    • Jackie Blonigen: Department Head
    • Handles ordering, cataloging and physical processing of newly acquired monographs
  • Head of Collection Development and Acquisitions
    • Currently seeking a Librarian for this position
    • Interim: Ann Riley
  • Digital Services
    • Felicity Dykas: Department Head
    • Fastest growing area within the libraries
  • Cataloging and Meta-Data Department
    • Wayne Sanders: Department Head
  • Major impact: staff changes in reporting structure
  • Physical move of space: currently taking place
  • Deadline for complete reorganization: October 1, 2013
  • Planning an open house around semester break
     
• Library Assembly Representation
  • Impact of Reorganization on Library Assembly Representation
    • Those impacted are still represented
      •  Libby Myer will forward the notes on to LSO (Abbie Brown and Susan McCormack) and continue to keep acquisitions informed
      • Dustin Hoffman will forward the notes on to LTS (Hardy Pottinger and Philip Redmon formerly part of LSO)
      • Jack Batterson will keep cataloging and digital services informed
• Library Assembly: Branch Library Representation
  • Both Karen Marshall and Wendy Batson are showing interest
    • Possibility that both can represent and alternate attendance at meetings
    • They will decide by the October 2013 Library Assembly Meeting
• Take the Library Assembly meeting to other Venues On Campus
  • Branch Library Hosting
    • Health Sciences Library, Journalism and maybe Engineering
    • One challenge is securing meeting space on Tuesday afternoon at 1pm
       
• Director Announcements:
• Renew Mizzou
  • 2014-2015 Academic Year, Ellis Library giving up rooms 202 and 114
    • Losing 100 study spaces, looking for spaces inside and outside the building to accommodate this loss
      • Memorial Union and the Arts and Sciences Classrooms are being considered for late night study options
        • Security in those buildings will monitor their own areas
• Ellis Library Structural Repair
  • Essentially the original 1915 section of the building and the 1935 addition need to be shored back together with large steel beams
    • Beams being brought in through the windows of Room 202
    • Repairs will take place from December 2013 to February 2014
• U.M. Press
  • Jim Cogswell chairs the committee for the UM Press Director search
    • An offer is being made to the preferred candidate this coming week
• Veto Bill
  • Governor’s veto sustained, Legislature did not overrule enough votes
    • Money will be coming to higher education
      • MU receiving 14 million
        • 12 million already earmarked
          • 2 Million going to School of Medicine for the new Springfield Campus
          • 1 Million slated for Veterinary Medicine
          • Approximately 2 million will be used for our campus’ needs
            • Mid-year salary raises are not likely because a 1% pay raise just for the Columbia campus would cost $7 million
• Provost Foster
  • Recently announced his resignation and retirement
    • The New Chancellor will be choosing the new Provost
      • Interim Provost is Ken Dean
• Position Filled (3rd Reference Librarian, E-Learning Librarian)
  • 3^rd Reference Librarian is Nancy Messina
    •  Starting October 1, 2013
  • Current E-Learning Candidate coming to campus Friday, September 26, 2013
• Department Announcements:
  • Access Services – Sara Bryant
    • Currently working on AV Lending via MOBIUS
      • Reasons why not all libraries are participating
        • Not all MOBIUS Libraries have large AV collections
        • Other MOBIUS Libraries are worried about damage
• LTS – Dustin Hoffman
  • Replaced instructor machines in classrooms
    • Should be able to use a computer to do a presentation now
• Health Sciences Library – Deb Ward
  • E-Learning Candidate
    • Candidate search different due to affiliated departments on campus: ET@MO, SISLT and Mizzou Online
      • All candidates need face to face time in these areas
      • Open forum expanded to accommodate other interested departments
        1. A second candidate withdrew only a week ago, left with one viable candidate now
• First Floor Renovation
  • Completed and opened for patron use Monday September 23, 2013
• Document Delivery Charges
  • Decided to stop charging our primary affiliated users the $5 document delivery charge
    • Rationale is the mode of delivery is now digital
• Digital Storytelling Meeting
  • Could this be used to leverage the healthcare delivery system?
    • Interested in the possibility of using this in conjunction with the Literature in Healthcare discussion group
• Special Collections – Karen Witt
  • Karen Witt and Kelly Hansen are presenting at MLA
    • K-12 Outreach and Special Collections
    • Balancing Librarianship and Home Life
  • St. John’s Bible
    • Special Collections will attend extra sessions on the care and display of the St. John’s Bible
• Health Sciences Library – Shelly McDavid
  • Creating an iMovie Slideshow of the 14 week renovation of the 1^st floor
• Cataloging – Jack Batterson
  • Reorganization and move
• Security – Dottie Heuer
  • Found the Library Assembly Meeting very informative
• MULAC – Kate Anderson
  • The UM System is reviewing academic titles. Librarian and Archivist titles fall into this category.
• Administration – Jim Cogswell
  • Chancellor Brady Deaton has resigned, but is not leaving campus
    • Official Headquarters are at the Brady and Ann Deaton Institute in University Hall
    • Inviting him to keep an office in 104 Ellis Library
      • He has kept a carrel in Ellis Library for years
      • Former Chancellor’s Richard Wallace and Mel George currently keep offices in 104 Ellis
        • Former Chancellor’s do volunteer work helping the MU Libraries with fundraising activities

Library Assembly Meeting
August 27, 2013
12:30 p.m. – 1:30 p.m.
159 Ellis Library

In attendance: Rachel Brekhus, Libby Myre, Sara Bryant, Jack Batterson, Rebecca Graves, Sheena Waggoner, P.J., Deb Ward, Dustin Hoffman, Karen Witt, Jim Cogswell

Agenda Items

• Renovations of Library Instruction Rooms 4D11 and 4D12

  Guest: P.J.(Pat Jones) of Library Security and Facility Coordinator

• 4D11 Computer lab and 4D12 old DoIT room
  • Need refurbishments
  • Wired for computers
  • House 14 student computers, 1 instructor computer
    • 4D12
      • Plan to repaint
      • 59 chairs purchased for it
    • 4D11
      • Not used as much as 4D12
      • Discussing removing the ceiling fans due to complaints that they are too low
      • New carpeting – on order
      • Walls currently white, no need to repaint
    • Survey
      • Ellis Space Facility Advisory Committee (ESFAC) will be circulating a survey to MU Libraries about possible uses of these two rooms
        • Rachel Brekhus stated, “The Instruction committee has discussed using 4D12 as an electronic classroom already.”
    • Removal of walls outside 4D11 and 4D12
      • Tear down extraneous walls
      • Provide extra study space for students
        • Possibility of soft seating and tables in this area
    • Funding
      • Renovations have been approved by Jim Cogswell
      • MU Libraries possibly covering funding for this project
        • Jim stated, “Not certain where the funds are coming from, but MU Libraries tries to maintain a small facilities fund for work such as this.”
      • Heidi Davis from Campus Facilities has not said “No outright” but needs the bottom line cost to weigh if Campus Facilities can help with costs
• Director Announcements: Jim Cogswell
  • LMT Retreat Report
    • Still a work in progress
  • Currently working closely with Renew Mizzou and ESFAC Committee (the Ellis Library Space and Facilities Advisory Committee)

• Department Announcements
  • Administration: Sheena Waggoner
    • No new news
    • Everyone is in place and students are gradually coming back
    • No job openings in Administration at this time
  • Access Services: Sara Bryant
    • Currently very busy with reserve lists
    • Looking to integrate the BorrowITNow union catalog with the Book Finder for ease of student searching
    • Training
  • DoIT: Dustin Hoffman
    • Every network has gone down
      • Networks are continuing to fluctuate
        • Due to migration of work flow, still not back to where it was previously
      • Back-ups in place to keep the classroom going
  • Health Sciences Library: Deb Ward
    • First Floor Renovations
      • Construction phase completed
      • Now back to the School of Medicine for carpeting phase
      • Furniture and computers to be installed after the carpet
      • Opening date set for Oct. 1^st, 2013
    • Branch Heads Meeting at HSL
      • Next meeting at HSL in the newly built 1^st floor conference room
      • Meeting after that scheduled to be at the Journalism Library
    • E- Learning Librarian Position update
      • Interviews with 2 candidates set for the last Thursday and Friday in September
  • Ellis Library Cataloging/Technical Services: Libby Myer
    •  Cataloging/Tech Services going through a significant reorganization
      • Ann Riley is directing the reorganization
  • Health Sciences Library Circulation: Shelly McDavid

• New Missouri Wildlife Photo display at the HSL

• MULAC: Rebecca Graves
  • Nothing to report at this time

• Reference Department: Rachel Brekhus
  • Welcomes to the department: Ashley Nelson (temporary science librarian) and Kimberly Moeller (temporary general reference librarian)
  • Search underway for a second temporary general librarian to take duties Anne Barker will have to give up as department interim head        
  • Reference department members heavily involved with subject and general library instruction sessions
  • The International Student workshop series will take place in late September
  • Graduate Student workshops will take place in October
  • Reference Department members are heavily involved with events surrounding the Divided Loyalties exhibit
    • A schedule of events, including today’s screening of Battle: Change From Within has been posted
• Cataloging: Jack Batterson
  • Renew Mizzou
    • Suzy and Felicity are on a Renew Mizzou Committee
      • Suzy is running related Renew Mizzou Merlin lists
  • Air Conditioning
    • Department too cold in previous years when air conditioning on
      • Problem is now fixed

• Upcoming Agenda Items
  • Renew Mizzou
  • Divided Loyalties
  • Repair cracks in Ellis structure
  • Book Preservation
  • Book Donor/Friend of the Library/Adopt a Book
  • Invite Jeanette Pierce, RAIS Head
  • Edward McCain, Digital Curator of Journalism
  • Update on New Library Webpage
    • Committee Members asked to think about other ideas for meeting discussions
      • If you think of any other ideas send to Sara or Sheena
    • Jim Cogswell suggested we have Matt Gaunt from Development come and speak about Friends of the Libraries

Meeting adjourned 1:04pm