Attending: Members: Gary Cox (Chair), Laura Buck, Stephen Stanton, Stephen Clayton, Karen Witt, Libby Myre, Jack Batterson, June DeWeese, Mark Ellis, Matt Stottle Ex-Officio: Deb Ward (LMT); Mike Holland (LMT), Ann Riley (LMT), Jim Cogswell (LMT), Ann Barker (MULAC)
- Announcements:
- Library Director Jim Cogswell:
- Ellis Library First floor Women’s restroom remodel.
- Scheduled for this summer.
- Central MU Administration will contribute $100K.
- Expansion of Ellis Library Information Commons.
- South of main elevators (on the 1R side).
- Funded by the Libraries portion of the MU ITF funds.
- New Library Development Director hired and will start 3/5/12.
- Nathan Marticke.
- 104 K Ellis Library, 884-8645.
- MU Libraries and Provost Office budget meeting did finally take place 2/20/12.
- (Had been rescheduled twice.)
- Review of 5 years.
- One past, the current year and projections for three years into the future.
- The Discussion wasn’t cheery.
- The future cuts from the state allocations to higher education were reduced recently but will remain significant.
- As best as MU Libraries Administration and LMT can predict, FY13 will be impacted in these ways (all figures and plans are subject to change):
- Salary pool for 2012 will increases around 2%.
- Originally hoping for 3%.
- Staffing plan will be impacted.
- Possible delays in filling positions.
- Acquisitions will be impacted.
- LMT is working out the details.
- Salary pool for 2012 will increases around 2%.
- MSA/GPC and MU Libraries revisit the topic of Library Student Fee.
- Topic was brought up by Missouri Student Association President X. J. Billingsley – He heard this was considered in the past.
- Jim Cogswell met with the MSA Academic Affairs committee 2/21.
- He hopes to meet with GPC soon.
- Jim shared and discussed an information sheet detailing enhanced services that a student fee might be able to augment:
- Extended Hours.
- More Study space.
- Collections.
- See spreadsheet entitled: Libraries Fee Information – MU Feb1.2
- (This is an informational document to further the discussion of a student fee. No official proposal has been made.)
- MSA reception of the idea of a Library Fee was rather positive.
- They asked MU Libraries to work with some of their representatives to put together a proposal.
- The proposal will be formally presented to MSA with hopes to be put before the student body as a ballot issue.
- Over the years, Jim has talked to 3 different MSA presidents/administrations about this topic.
- The current representatives seem the most receptive to the idea.
- Ellis Library First floor Women’s restroom remodel.
- Laura Buck, Veterinary Medical Library.
- Improvements made to Vet Med Library .
- Outlets installed.
- Some rearrangements.
- Improvements made to Vet Med Library .
- Matt Stottle, Ellis Library Security.
- Matt accepted a new job at IBM (service response coordinator).
- This will be his last Library Assembly Meeting.
- Matt accepted a new job at IBM (service response coordinator).
- Stephen Stanton, Geology Library.
- New lights in Geology.
- Campus Facilities has been working off and on since August, but have often been called away to other campus projects. (Finally complete…)
- Anne barker, MULAC.
- Reference books are shifting to make the expansion of Info Commons possible.
- Wayne Barnes coordinating.
- Deb Ward, LMT member- Head of HSL and Interim Associate Director of RAIS.
- HSL construction on library-space/testing-room moving along.
- Room is complete; furniture not yet arrived.
- Currently, a space for compact shelving is being created.
- Questions: How is this project funded?
- Answer: Funded by Med School and made possible by stimulus funding.
- Mark Ellis, Administrative Services.
- The MU Libraries Celebration of Service Event has been scheduled for May 24th, 11:30 am – 1:30 pm (or 1.5 hours within this span of time).
- Mark and Shannon Cary, the Administration representatives to the Celebration of Service “committee” (an informal/unrecognized team), would like to know if Library staff are satisfied with our current format of the celebration of service.
- Rather than have another survey (they sent one out approximately 3 years ago to reach our current format), Mark and Shannon would like to discuss in Library Assembly.
- Mark will make sure it is on the agenda next meeting and will send out more information to staff and Library Assembly members soon.
- Library Director Jim Cogswell:
- Policy review – Mike Holland.
- Policies 10 and 44 were presented to Library Assembly. They were revised by Access Services.
- Since Mike is the facilitator of the process, and these were revised by Access Service, he turns the discussion over to June DeWeese for an overview.
- June DeWeese, Head of Access Services.
- Policy 44- Policy for Responding to Disruptive Patrons.
- Outlines what MU Library staff can/must do when encountering a disruptive patron.
- Last time revised 1992.
- Mainly updated the names and positions that were referenced.
- Branch location procedures may need to be adapted.
- Discussion:
- Matt Stottle reports that Ellis Library Security is satisfied with this updated policy and how it pertains to Ellis Library Procedures.
- Some members expressed that they did not review the “procedures” link that was imbedded in the attached policy.
- Jim C. – Concerned about branches.
- Perhaps a separate policy for branches?
- Discussion ensued about if branch procedures can be handled in sub-points or if the matter needed in a new policy.
- It was also asked if “frontline personnel” were also getting this information in training. They were/are.
- Conclusion: Mike suggests this policy be circulated further to the various departments/constituencies in the hopes, if there are not a lot of major changes, it will be passed on to LMT in a few weeks.
- If he hears that more discussion is needed, it can be brought back to the Library Assembly.
- Policy 10-Overdue Fines and Replacement Costs.
- The policy online says that it hasn’t been revised since 1992 however the functional policy was last revised by Access Services, Nov 2009.
- Changed some specifics about the counting of days overdue.
- Policy reflects how the system counts holidays.
- Some changes reflect new issues such as laptops.
- The biggest change is the removing of a cap on fines.
- Discussion Ensued:
- Question/Answers…
- Q. Does anyone try to go beyond our policy (“over our heads”) to refute/refuse fines.
- A. Rarely – almost never. Especially with our support/allowance of patrons buying replacements.
- Q. Wouldn’t the replacement cost for some of our bound journals reach thousands?
- A. Yes, the provision 4.4 B which calls for billing at twice the subscription rate for bound journals almost always results in the items being “found” by the patron.
- This policy/procedure did go through MERLIN Circ/Reserve committee.
- Concerns expressed by Branches Representative Stephen Clayton on behalf of branch libraries. (Journalism even sent a list.)
- A request was made for the Circulation and Reserve staff from all the various libraries to meet and discuss.
- Question/Answers…
- Conclusion: Mike feels this policy revision and discussion, which cuts across most (and perhaps all) divisions, needs an ad hoc committee.
- He will make that recommendation to Jim Cogswell, who would select such a group.
- It was requested that policy 29 also be reviewed at the same time.
- Policy 44- Policy for Responding to Disruptive Patrons.
- Policies 10 and 44 were presented to Library Assembly. They were revised by Access Services.