159 Ellis Library
January 25, 2011 1pm
Present: Members: June DeWeese, Matt Stottle, Laura Buck, Erin Zeller, Suzy Bent, Stephen Clayton, Stephen Stanton, Gary Cox, Mark Ellis, Bette Stuart (chair), PT Martin*. Ex-officio: Deb Ward (LMT), Ann Riley (LMT), Felicity Dykas (MULAC Chair), Jim Cogswell (Director), PT Martin (SRC Chair)*. Guest: Karla Geerlings.
*listed twice – as department and SRC representative
Ø Welcome to Stephen Clayton. Steve replaces Will McCrary who left MU Libraries to take a position at Columbia College. Steve represents the Math, Engineering and Journalism Libraries.
Ø Announcement/Reports:
o Jim C. – Director’s Announcements: Recent meetings to discuss the Math Library staffing situation and the recent merging of Western Historical Manuscripts Collection with the Missouri State Historical Society were postponed due to the weather last week. Jim has nothing further to report at this time. Concerning the University budget, Jim has heard that the 7% reduction announced by the state appears to likely be the official amount, which is better than the University was expecting (estimates were closer to 10%). It is also possible that the expected cost increase (for the departments) of employee benefits may be less than the University Admin had estimated.
o PT- LTS: There will be a mandatory campus password update in the near future.
§ Employees will be asked to change their password by April 15. (If it hasn’t been changed since beginning of 2011.)
o Deb Ward –HSL: One of the two days, either April 19 or 20, is the tentative date for a public HSL Anniversary event that will include a visit by Dr. Lindberg.
§ HSL is also in the planning stage of a renovation of the first floor. It will include improvements to the utilities, remodeling the public area (similar to Ellis Library Info Commons) and a much needed renovation of the HSL staff room. Funding is part of stimulus money ($1.5 mil).
o Suzy Bent –Catalog Dept: due to the Annex Project, Dan Dodd will be spending 2 days a week at U2 (Tuesdays and Thursdays).
§ Suzy and June DeWeese explain the Annex Project: items formerly stored at the Annex and then moved (in call number order) over to the U2 underground storage will now be formally processed into U2.
§ Along with work at U2, Suzy and Colleen, in Cataloging, are running lists to make location changes on the items (to reflect their original location), ensure that check-in locations and Itypes are correct, etc.
§ Net result = the recapturing of shelf space at U2 and a cleaner catalog.
o Erin Zeller – Special Collection: Special Collections has starting a blog: , “Scripta Manent,” that will help communicate news and events. There is a link from the department page.
o PT Martin – LTS: the new KIC scanner is up and running on the first floor near the OASys area. Available to public. Provides flat or “v” scanning. Ability to manipulate (crop, color, combined, etc). Currently goes to USB drive and email. No printing or CD burning at this time. USB drives are for sale in vending machine.
o Mark Ellis – Admin: Jessi Menold started in Admin office to help Ellen. She will be a go-to person for supply orders, expense reimbursements and student budget reports.
o Stephen Stanton – Geology: They are dealing with a lot construction in the Geology Building. They have had to endure times of power and utility outages with little or no notice.
Ø New Vice Chair: Will McCrary’s departure from MU Libraries leaves role vacant.
o Call for volunteers. Discussion ensues about how to elect. Assembly reviews term expirations of various members.
§ Gary Cox asks Bette to review the role (term, duties, etc.) of Vice Chair.
- Bette, from bylaws: Vice-Chair assists Chair, Convenes meetings when Chair is absence. Takes over the Chair position for one year.
§ Bylaws are vague about when the terms of offices/memberships start.
o PT Martin motion to amend bylaws to have new committee appointments and offices to start on July 1 –June DeWeese seconds. Motion passed.
o PT Martin nominates Gary Cox as Vice Chair. Stephen Stanton seconds. Gary accepts. No other nominees accept nominations. Gary assumes Vice-Chair by acclamation.
Ø Staff Web sub-group and discussion about the need for new volunteers:
o Will McCrary was the chair of the Web sub-group that was assigned to look into the staff web page and follow-up with links and resources that need to be updated.
o Other members are June DeWeese and Laura Buck.
o Discussion: June and Laura report that they believe the webpage review is nearly complete. They will contact Will to confirm his report before he left that his section of the website review was complete. June and Laura are finished or almost finished with their initial review of the staff web. They don’t think they need any new members at this time. They will prepare a report for the next Library Assembly meeting.
Ø Salary information: Jim Cogswell – the FY2012 budget includes a 2% salary increase pool.
o Not everyone will necessarily get 2%. The University Administration would like all pay increases to be based on merit. The accumulative divisional pay increases can add up to 2% of the division’s total salary pool.
o Jim will meet with LMT and others to determine the best way to proceed. He wants the guiding principal is to be fair, while recognizing that the 2% spread out over 130+ people limits the impact of full assessments.
o Adding to the dilemma is that some library titles are compensated low/depressed compared to university and national peers.
o Jim wants to let everyone know about the situation. He would be happy to answer any questions? More information should be available soon.
Ø Library Committees/Groups: Bette Stuart wishes to follow up on the suggestion for the Library Assembly to invite various Library Committees and Groups to report and field questions at future Library Assembly meetings. Bette distributed a list of Library Committee groups. She would like Library Assembly members to mark down the top five in ranking order. These will be used to decide which groups to invite first.
Ø Next meeting: February 22nd at 1 pm.
o On the Agenda so far:
§ Staff web page report.
Ø Meeting Adjourned.
Submitted by Mark Ellis
2/4/11