Attendees: Jeannette Pierce, Corrie Hutchinson, Deb Ward, Pat Jones, Jacqueline Rash, Shannon Cary, Sheryl Cullina, Kathy Peters, Ann Campion Riley, Anselm Huelsbergen

Next LMT Meeting: August 7, 1:00 p.m. – 2:00 p.m. 159 Ellis

Agenda Items:

Staff Raises

• A discussion of salary matters occurred.

Sierra Request: Block Non-Employees

• Cindy and Burt identified an issue with patrons who are no longer employed, but have library materials.We have a way with Sierra to more easily identify who these patrons are.

   

  • Discussion ensued about the definition of termination and the different statuses an employee can take in that transitional period.
  • Questions were brought forward about what data Peoplesoft reads in determining these expirations.

Action: Corrie will check with Ernest about how Peoplesoft reads this information and to find a way to make it more apparent to Circulation staff when a former employee, without a borrower card, should be denied borrowing privileges.   

• One difficulty is contacting former employees to notify them that they need to return their materials if they don’t request to keep their MU email address.

   

  • Sheryl can’t give out employee addresses, so we couldn’t contact them to ask them to return their materials.
  • MU PD could get involved by proving addresses.
  • One suggestion was to see if we could request that the Libraries be added to a checklist that terminated/ retired employees see, to remind them to return materials.
  • Sheryl could ask HR if they can provide her with a list of terminations/ retired employees so that she can cross check that with circulation records and then we can notify the members that they will need to return their materials or purchase a borrower card.

Action: Kathy will check with Matt/Jeannette about getting borrower cards at the same status as Friends of the Library memberships. 

New Items:

SCARAB search

• First round was unsuccessful.
• The recommendation to reopen and advertise the position again was accepted.

Engineering Librarian

• Deb has identified Thursdays in September as interview dates.
• They have two candidates that they would like to interview.

RAIS restructuring

• Jeannette would like feedback on her RAIS Announcement document by the end of the week.

   

  • Feedback encouraged clarification that the selector’s role has not changed.

Phones

• Conversion occurs tonight.
• The telepresence room is included but one room in the subbasement is not included.
• Two courtesy phones in tech services and the staff lounge will not be converted tonight; they are under a different plan.

Fall hours

• The question was posed if we want to go 24-7 the three weeks before finals

   

  • Two weeks before finals was preferred, due to the difficulty in obtaining staff

Action: Shannon will ask Grace to poll student group about access during Thanksgiving Saturdays. 

Archives update

• Archives is fully functional in Lewis Hall.
• The basement is being abated.
• We can put Non-exempt salary pay on the insurance reimbursement.

Action: Sheryl will provide Kathy with Michaelle and Edwin’s hours for the Insurance claim. 

Reflector

• Ann has offered the possibility to circulate equipment and catalogue their materials.

Next LMT Meeting Tuesday, July 25 at 1:00 p.m.

 

Attendees: Ann Campion Riley, Deb Ward, Kathy Peters, Ernest Shaw, Corrie Hutchinson, Pat Jones, Jeannette Pierce, Shannon Cary, Jacqueline Rash

Agenda Items:

Link resolver Recommendation – Attachment

• The review group recommended we not renew 360 Link and implement Full Text Finder within the EDS Discovery Tool:
  • They looked at and tested link resolver options.
  • The one we are using 360 Link, is about $7,000 while others are free.
  • Corrie has contacted other departments on campus that have a stake in implementing this change.
  • After implementation and set up, it is unsure how the other campuses will be affected.
  • If we move MARC records to OCLC, there may be more possibilities for overlap in workflow with the other MERLIN campuses
  • Discussion ensued about how this change could potentially affect internal employees’ job duties.

Action: Ann will contact other campus deans to obtain feedback on how this change may affect their campus. 

Action: Corrie will take it to MQCC and discuss with Abbie.

Eclipse glasses for Engineering & Journalism

Decision: LMT agrees that this is okay if they are using their departmental monies, but library monies will not be used for the purchase of eclipse glasses. 

Chancellor Wallace alternative space.

• Chancellor Wallace would like to keep a small office space in Ellis.
  • Professor Jack Robert’s old office on 3^rd floor and another faculty office was discussed as possibilities.
  • Pete can replace carpet with extra carpet squares we have.

Action: Ann will talk to Vicki and the other faculty member.

Travel Funding

• Conference registrations are open which stimulated discussion about how to allocate the $25,000 of travel funds.
• Kathy reported that we might be able to use $35,000 from Special Events fund to supplement travel.
  • However, we will have to use $10,000 of that Special Events money for Library Society.
  • Therefore, we have a total of $50,000 to use for FY18 travel.
• LMT will need to know the scope of possible travel so that judgement calls can be made for approvals.
  • Conferences, meetings, professional development, trainings and webinars, frequency of travel, presenters vs. attendees and librarian status need to be taken into consideration.
  • We could ask people to submit proposals.
    • Sept 1 is deadline to submit FY18 travel proposals.
  • We need employees to figure expected travel amounts for their proposals so that we follow University guidelines for travel.
    • We can no longer give a blanket amount of funds for any persons to be used for travel.

Action: Corrie will develop a supplemental proposal form with additional questions that will add a narrative to the Request for Travel.

Action: Kathy will send out a list of approved travel for FY17.

Student Budgets

• GLA positions are 9-month assignments, but some GLA’s are asked to work 12 months. The additional cost per student is $5,500.
• Noah wants to deduct the cost from the regular student budget now so that FY18 appointments will reflect 12 months of pay, instead of 9 months, to better reflect actual practice.

Decision: Proceed with request. 

Assessment Committee – Attachment

• The committee recommends that we move from a functionally representative committee to a smaller team.
  • Jeannette plans to chair the team.
  • As a team, they will put out a call when they are working on a project and inquire for input from ExOfficio members.
  • Will want to use News Hub for updates and sharing information.
  • Committee has a Sharepoint site with documents for viewing.

Decision: All are in favor of proposed change to Assessment Committee.

Building, Maintenance & Security

• Dehumidifier HSL/ rotations
  • Michaelle is requesting a dehumidifier for the special collections area in HSL.
    • Discussion ensued about the size, flooring, and drainage capabilities of this space in order to obtain the most efficient product.
  • The rotating dehumidifiers we have are all being used.
  • Michaelle will need to let Jacqueline know what product she wants.
• Panic Buttons
  • Testing will occur tomorrow morning.
  • Pat handed out a guidelines:
    • ACC is notified first, they call MUPD, then ACC calls Pat, Pat alerts the security staff.Pat will follow up with library staff about the incident.

Decision: A verbal code was created so that when ACC is calling back and the person who pushed the panic button cannot verbally relay the threat at the time, ACC will know the threat is real. 

Action: Pat will create a schedule for each department to be tested. 

• Phones are in the building, they will be installed on the 25^th.

New item:

Provost office contacted Ann that all promotions went through.

Library Hours

• The question was brought up whether or not we will close at 5:00 p.m. at Thanksgiving like last year or keep new 7:00 p.m. hours.

Clarification: We will keep new hours, which close at 7:00 p.m. November 20-22.

Action: Jeannette will check with Circulation about the hours they are keeping for the new fall hours. 

• Shannon emailed with two versions of library hours poster layout.

Decision: The “B” version with regular fall hours at the top was preferred.

Next Meeting:

Recorded Sound spaces

HR Guidelines GRA

Priorities in budget planning, 2017/18, University Libraries materials were handed out.

65 staff members were present

Welcome to Provost and Interim Chancellor, Garnett Stokes by Interim Director of University Libraries, Ann Campion Riley.

Ann reviewed Priorities in Budget Planning submissions that University Libraries made to the Provost’s office. The following points were addressed and commented on by Interim Chancellor Stokes.

1. University Libraries’ first priority is to the students and the Student Enhancement Fee will assist us in providing better services for students.
2. Library Management Team and Ann Riley decided to retain as many employees as possible and this resulted in loss of one staff member.
3. University Libraries needed 10 million dollars to bring us up to par with peer university libraries. Instead, we were asked to cut 5 million dollars. We are requesting reinvestment in the libraries to give back to our collections, specifically electronic resources.
4. Our move to Merlin Standalone will give us better control of our resources.
5. ARL membership is at stake if our budget decreases significantly. ARL membership depends on a matrix of staffing, budget, enrollment etc. Interim Chancellor Stokes understands the real concern for loosing our ARL membership and thinks we should set up a plan to maintain membership. She is glad to see our new Administration is committed to supporting University Libraries and research resources for Mizzou students. Maintaining a sustainable support structure for University Libraries is essential.
6. Interim Chancellor Stokes would like to plan for the annual increase in journals as an unavoidable expense like utilities. In historical budget models, revenue increases and cuts were given proportionally.
7. President Choi is looking to find better efficiencies at both the system level and MU campus. Mizzou will undergo an administration review to as one solution to this goal.
8. Discovery is a core value to the University and University Libraries have the mission to support students in this core value.
9. Many colleges and departments on campus are in the same situation as we are with lack of available revenue streams such as class enrollment, alumni etc. Moving to more online programs and requiring supplemental fees are creative ways some departments on campus have found to make the 12% cut.
10. University Libraries and the Collee of Arts and Science are two units that Interim Chancellor Stokes sees as needing a new approach within the new budget model.
11. The system and the other 3 campuses did not cut 12%, nor are they affected by enrollment decreases that MU is facing. The system has had a reduction last year that they had hoped to reinstall but have not been able to retrieve. Therefore, they will continue to restructure HR, IT and finance departments.
12. Requesting that units on campus cut 12% does allow for a cushion for reinvestment in key areas as well as to withstand against possible future state budget cuts.
13. Marketing and Communications have been cut at system and campus level to allow for strategic implementation of a unified marketing plan. To increase enrollment we need to focus on our branding to support Enrollment Management. We will have a national marketing firm to help us manage our complex branding situation.
14. Some reinvestments have already been arranged, such as Grad student stipend, Grad student health insurance, inclusion and diversity, center for teaching and learning. Stokes is waiting to see what the governor will do with the future budget to determine one time and reoccurring reinvestments.
15. Chancellor Alex Cartwright will start August 1 and will need to be part of reinvestment conversations.
16. Choi recognizes the importance to keep MU the flagship institution.
17. Provost Stokes is implementing a taskforce charged with examining each program and evaluating it for investment, consolidation or elimination.
18. It was brought up that we simply no longer have the staffing to be a professional resource for the State and to collaborate innovatively with organizations outside of the University for the advancement and wellbeing of its citizens.
19. Interim Chancellor Stokes is not able to comment on the search for the Director of Libraries today, but will be able to do so by July 1.
20. Interim Chancellor Stokes agrees that a title change needs to be made and, in researching peer institutions, is specifically looking at what that structure should become.

In Attendance: Kathy Peters, Earnest Shaw, Anslem Huelsbergen, Pat Jones, Jeannette Pierce, Jacqueline Rash, Corrie Hutchinson, Ann Riley, Sheryl Cullina

Agenda Items

SPEC items in catalog –

• Corrie mentioned the need to review the scope for searching Special Collections items.Two possibilities include allowing full or limited access to search solely for Special Collections items.Special Collections at UMLD/II will be Library Use Only. The new system is that items from UMLD will be brought straight up to SPEC and not go through Circulation.

Action: Corrie will post this question to ARL list serve to see how other libraries scope for these types of searches. 

Student Worker Budget –

• LMT is ready to proceed with flat budget for FY18. Flat budget is acceptable as long as management can move the funds within their areas.HR determines wage levels and raise guidelines and we won’t know yet if we can offer student workers raises.

Action: Kathy will get division levels out to management. 

Bobeen Student Worker Library Endowment –

• – Jeanette Bobeen has made another donation to the endowment. For FY18, we will have $2,400 available.

   

  • For FY17, we awarded one $500 prize to an outstanding student worker.
  • For FY18, do we want to do the same type of prize or use the funding for another purpose?

Endowment Description:

Funds shall be used for the costs associated with the employment of student workers at the MU Libraries on the University of Missouri-Columbia campus.
Funds may be used for, but not limited to, salaries, supplies, training materials, stipends, and/or scholarships.

• The problem is that when we offer a scholarship it will reduce the financial aid package for the student.

Decision:  We will use this money for funding digitization student workers instead of individual scholarships. 

Giving button-

• Request to add a giving button to Gov. Docs page: Marie would like to add an opportunity to support gov docs to a web page that has received 50,000+ hits since she uploaded documents regarding historical wage information.
• Discussion ensued about this being a possible slippery slope for all departments to request giving buttons.

Decision: We will keep giving options on the giving page.

New Items:

Planning for retreat–

• 10-12 Problem solving, 12-1 Lunch, 1-2 use as needed, 2-4 Goals update
• Management is encouraged to prepare desired departmental goals for FY18.
• Jeannette mentioned that Librarian reviews don’t coincide well with timing with the goals.MyVita may help by reporting by semester.

Exit doors-

• We are in the process of changing the card system.
• We would like to be able to update the crashbars on the doors to allow us to exit the building when the library is closed and the door will lock again upon exit.
• We will add security camera to monitor this door.

Action: Ann will send the reminder to all staff to close the doors behind you and not to let others in when the library is closed.

Budget forum w/ Provost-

Action: Jacqueline will send out a reminder to all staff for this meeting.

HR Changes organizational tree-                                                      

• HR considers the library one department.Sheryl proposed that we split out to be 5 departments.This will help us identify seniority within department in light of recent layoffs.This will not affect budget or funding or the ability to move people across departments.It will formalize the department chair structure.

Discussion: ensued as to if we would be charged more for qualtrics if we were considered 5 different departments instead of one division.  It was suggested that users access through Admin.

Building Improvements-

• Caulking and was completed on rattling windows throughout the library.
• ’87 addition roof had pooling problems due to clogged water spouts,

Action: Campus facilities will look for funds to replace the membrane.

• Pat requested blinds to be placed in all windows of Ellis.
• North door will be stained this summer to repair from leaks this winter.

Annual reviews and annual report-

You will need to submit employee reviews soon. We will do another annual report.  Think about highlights in specific areas and goals for next year.

Birds-

The auction house doesn’t think we will make enough money on the birds to make it worth the cost of auctioning them.

Pete-

Pete hopes to return late July.

Friends fundraiser-

We have 88 RSVPs at this time including Interim Provost Stokes.

Merlin coordinator:

Corrie will be Site Coordinator for MU going forward.  Her being on LMT and the head of Technical Services will facilitate communication with MOBIUS.

Mobius Standalone:

Action: Corrie will send out a communication plan.

Steam pipe project:

Workers will enter the library basement area in early July, move through café area and historical society and be done with Ellis by end of July.

Attendees:  Anslem Huelsbergen, Corrie Hutchinson, Ernest Shaw, Jeannette Pierce, Pat Jones, Shannon Cary, Kathy Peters, Ann Campion Riley, Deb Ward

Next Meeting: June 20, 2:00 p.m. – 3:30 p.m. Room 159

LMT Retreat: June 21, 10:00 a.m. – 4:00 p.m.  Room 159

Agenda Items:

Committees

• Committees were formed late this year. Committees start July 1. Call for committee members will go out soon in hopes to form them by the end of July. The Faculty Lecture Series Committee will also be revisited.

Ellis Phones

• If there are additional phone changes that need to be made, contact Kathy or Ernest before July 25. The phones will be set up and arranged in Ellis 114 on July 25 starting at 5:00 p.m.

Travel

• Discussion: included how to distribute the reduced travel funds of $25,000. Proposals for funding of Librarians I, required travel, MLA/ALA presenters, travel as part of current agreements and Admin travel were considered. 
• Decision: travel will be limited to Librarian I and required administrative travel.

Special Collections Policy

• Discussion: Discussion about the proposed collection transfer policy for materials moving into Special Collections. Jeannette asked LMT to review drafted selection criteria and think about who needs to have authority on decision about what is moved into special collections. Initiating communication on these decisions between selectors, special collections and acquisitions as well as differentiating between Special Collections and Library Use Only viewing options were also discussed. The financial component incudes what needs separate insurance.

Budgets

• President Choi requested reformatting budget plans for submission. This plan presented the 12% cut in what is permanent and not permanent; with the goal being that we have a plan to make the 12% cut permanent. That would then allow for a pool of money that the University could use at its discretion. Ann has requested that the Libraries receive some of these reinvestment funds.
• Budget measures include staffing considerations, Student Enhancement Fee component and more cuts to collections.
• Ann reviewed the Priorities in Budget Planning attachment that was submitted to the Provost Office.

New Items:

HSL Furniture

• HSL furniture was delivered yesterday, and Deb passed around photos of the new items.

Next Meeting: Tuesday 5/23/17 2:00-3:30pm Ellis 159

Attendees: Ann Riley, Deb Ward, Corrie Hutchinson, Sheryl Cullina, Kathy Peters, Jeannette Pierce, Pat Jones, Shannon Cary, Tom Barnes, Anselm Huelsbergen, Ernest Shaw

Agenda Items:

Budget: Proposal and narrative were submitted on 5/3, following the official timeline. Updates and refinement will continue until 5/26.

                -System announcement on 6/3/17 will determine if any additional funding will be directed at the libraries, particularly for Shared Resources or Collections.

LMT Retreat: postponed until 6/13, to allow for final budgets announcements to occur.

Searches: Head of Instructional Services: in process. Several candidates were interviewed

                -Engineering Librarian: Accepting applications, Search Committee is forming.

                -Head of SCARaB: Accepting applications, Search Committee is forming.

Name Tags: Logos are approved, lists are compiled, final costs and arrangements are in process.

Signs: Updates for this project were provided.

Phones: Audit is almost complete, if new phones or permissions need to be added, or if existing phones are randomly shut off, contact Admin.

                -Many new improvements and features, and a much lower per-line cost, with the new phones.

                -Schedule for the 7/25 cut-over, as well as a more detailed description of the new features, will be distributed closer to the date.

HSL furniture: New furniture is on order, expected to be delivered and installed in late May.

Furniture for Information Commons: New furniture is on order, will arrive in Columbia in late June, to be installed in Summer 2017.

HSL 2^nd floor renovation: Funding and plans have been approved, but not yet scheduled.

Lowry Mall steam tunnel: Work to begin in late May, with some disruption of some areas of the lower floors of Ellis. Plans to accommodate those areas are being implemented.

Security cameras and panic buttons: Student Enhancement fee funded panic buttons are scheduled to be in place at all the libraries circulation desks, and cameras installed around the exterior of Ellis by the end of September (possibly earlier at the branch library locations).

Key card system update: To begin in the fall, to upgrade to chip readers.

Next Meeting: Tuesday 5/09/17 2:00-3:30pm Ellis 159

Attendees: Ann Riley, Deb Ward, Corrie Hutchinson, Sheryl Cullina, Kathy Peters, Jeannette Pierce, Pat Jones, Shannon Cary, Tom Barnes, Anselm Huelsbergen

Agenda Items:

LMT retreat: 5/10 is the first choice, 6/13 is the 2^nd choice for dates for the LMT retreat.

Library Society: This Friday and Saturday will be the Donor Recognition Weekend.

                -Friday: Loading dock will be in use from about 8:15am onwards on Friday, and most of the day on Saturday. Please avoid the loading dock during these times.

                -Saturday: The room should be back in order by 5:00pm Saturday.

                -Sunday: The area will be in normal use.

                ACTION: All staff email to be sent Thursday informing everyone of the schedule, and to avoid the loading dock areas.

                ACTION: Shannon will make sure Special Collections knows about their display in 213, not 201.

Dehumidifiers for 2E: A dehumidifier is needed in 2E. Specs and placement need to be decided.

                ACTION: More HOBO sensors will be placed in that area to gather better data to help decide placement.

                ACTION: Ann will discuss several items, including this, with Heiddi Davis in a meeting on Thursday 4/27/17.

System Library heads meeting with President Choi: This telepresence meeting included the heads of all UM System Libraries, and several UM System administrators. Ann reported on what was discussed.

FY18 Budget: The FY 18 budget was discussed, continuing on from the 4/20/17 LMT meeting discussion, and will continue into the next meeting.

                -A formal System-wide announcement is expected to be made 6/3.

CSC Updates: Ongoing projects were discussed, particularly relating to FY18 budget concerns.

                ACTION: current budget model effects are to be written up for presentation outside the university Libraries.

MyVITA: The University is moving forward with this for the evaluation system. It requires some MULAC involvement, and actions by Librarians and Archivists.

New Furniture: In times of budget constraints, new furniture has historically caused bad feelings among the University Community. In light of this, we need to push out the story of how (and why) we have funded the new furniture purchases.

                ACTION: A historical list of SFCIC and Student Enhancement Fee projects and how they were paid for should be created and posted on the website.

                ACTION: Notices thanking the students and donors for the new furniture, with before and after photos, should be created and posted in the areas of the new furniture.

                ACTION: Messages in media/on social media about the new furniture and why/how should be pushed out, in an effort to forestall ill will.

Attendees: Ann Riley, Deb Ward, Corrie Hutchinson, Sheryl Cullina, Kathy Peters, Jeannette Pierce, Pat Jones, Shannon Cary

Agenda Items

Sign Update:

• Shannon showed the latest map of the sign placement, which includes updated images of the types of signs.
• She also handed out a list of items that the Sign Task Force had created of what would be included on the standing directories that would be placed at the north and west entrances. LMT had a few suggested changes.
• Subcommittees of the Task Force are working on content for signs on each level.
• Task force is waiting for specific templates from the sign company.

Summer Hours:

• Shannon passed out drafts of the summer hours and asked the LMT members to send any changes by Friday.

MU MERLIN Advisory Committee General Policy Manual Policy No. 50                 http://libraryguides.missouri.edu/librarypolicies/policy50

 

• asked LMT if they would like to revise policy #50, which states the charge and subcommittees of the MU MERLIN Committee, considering the change in UM’s status to a standalone consortium.
• LMT discussed the option of reworking this policy or starting from scratch with a new MERLIN committee policy and agreed that they needed to start from scratch.
• LMT asked Corrie and Jeannette to create a proposal for a new MERLIN advisory committee.

Scan on Demand

• Corrie stated that she and Kevin are looking at ways to increase patron awareness that UMLD items can be scanned and delivered to patrons. “Scan on Demand” started with a need at UMLD, but when implemented it will work for all print journals at any location at MU.
• They are looking at various ways to make this request option clear in the online catalog.
• In addition, LMT wants to explore the options for scanning chapters of books and complete monographs.

Microfilm Project

• Tim Perry is heading a group that is investigating moving the microfilm out of Ellis Library and into UMLD. Corrie provided some preliminary results of the groups findings.

• They did some testing on how long and expensive testing the microfilm for deterioration would take. It would take 40 hours for 21 weeks to test all of the microfilm boxes.
• It might take as much as $2.3 million to transfer acetate microform to silver positive.
• Other options were discussed, such as moving the microforms as they are to UMLD and digitizing the collection.
• There was a question about whether or not a content analysis has been done on the microfilm collection. There has not yet been a thorough content analysis.

ACTION: Corrie will talk to the Collections Steering Committee about their opinion on investing collection resources into this project.
ACTION: Anselm will look into prices for digitizing the microfilm collection.

Staff Development Committee

• Sheryl stated that the Staff Development Committee wanted to improve the attendance of staff development workshops so they were suggesting raffle tickets be handed out to participants with gift cards as possible raffle prizes.
• There was also discussion about expecting all library employees to attend a certain number of appropriate staff development activities.
• LMT agreed to continue looking into both possible ideas for increasing participation in staff development opportunities.

Budget Update

• Kathy presented a budget scenario with a 7.5% cut. She will also be working on other budget scenarios that she will share with LMT.       

 

 

 

 

Attendees: Ann Riley, Deb Ward, Corrie Hutchinson, Sheryl Cullina, Kathy Peters, Jeannette Pierce, Pat Jones, Shannon Cary, Tom Barnes, Ernest Shaw, Anselm Huelsbergen

Agenda Items:

Dean’s Council: Dean’s Council is very concerned about the cuts

                – Final announcement is to be on 6/3, which creates tough timing.

                -There is no word from the legislature on its actions, and there will not be until late May.

                -All Schools and Colleges are doing program reviews for vertical cuts, but there will likely not be savings from those cuts for 2-3 years.

All Staff Meeting on Budget: Overall, it went well.

                -ACTION: Sheryl will create an anonymous box on the staff site for more suggestions.

   Near Future Top level travel:

                -Ann out 5/1-5/5 for ARL: Deb will be here

                -Ann out 5/28-6/10: Deb, Jeanette and Corrie will be here in some combination

                -Ann out 6/24-6/28 for ALA: Deb will be here

Staff Award: Sheryl will investigate further

                -Celebration of Service: Thursday 5/18 11:30am: as many as possible should attend

                -Michaelle is receiving a prize during Staff Apprecitation Week.

-ACTION: We will send out a reminder of this event and ask library employees to attend.

Staff Development Committee:

                -Raffle to encourage participation in professional development is approved by LMT.

                -LMT sees professional development as part of the job. Training is done on University time, and with University resources. There is an expectation for employees to improve themselves and their ability to do their jobs.

-ACTION: Raffle to be written up as a pilot plan, and to be approved by the provost.

                -Prizes should be limited to a total of $100

Nametags: ACTION: Follow up for next LMT Meeting.

AED: ACTION: Pat Jones will order 3 more defribulators. Signs will be arranged stating that they are for use by trained people only.

Logistics:

                -Outdoor lighting plans for 24/5 hours this fall are moving forward.

                -Furniture moving plans are moving forward.

                -Steam Pipe under Lowry Mall: North side of the mall will be pulled up beginning around 6/15 to reroute steam pipes and repair the tunnel. The area will likely be disrupted for the entire ’17-’18 academic year. Facilities would not admit to any estimate of noise levels.

                                -ACTION: A letter will be sent to facilities asking that the area not be resurfaced with bricks: they are slippery when wet, and water causes uneven and dangerous surfaces.

State Historical Society:

                -Ann attended the groundbreaking event, which went well and was well attended.

                -MU Libraries was thanked.

Budget FY18:

                -Submit budgets with 12% cuts by 5/1. Ann will submit a narrative to Provost Stokes along with the budget.

                -LMT needs to set a set of strategic goals (focus, cuts), set plan to meet them, and COMMUNICATE what this is and how decisions that are made should works towards meeting those goals, and why.

          

Next Meeting: March 14, 2017 at 2:00 p.m.

Attendees: Ann Riley, Deb Ward, Kathy Peters, Ernest Shaw, Corrie Hutchinson, Sheryl Cullina, Pat Jones, Jeannette Pierce, Shannon Cary, Anslem Huelsbergen, Jacqueline Rash

Agenda Items:

Policy 24 Collection Development Committee

• Policy 24 was recommended to be deleted by CSC:

   

  • Committee has different name; Collection Steering Committee,
  • There are concerns about the charge,
  • It has not been updated in a long time,
  • Judy has been keeping the title of removed Policies, but removing the links for historical record.

Decision: Policy 24 will be deleted and the charge and committee information will be stored in the Collection Steering Committee SharePoint site.

Diversity Action Committee proposes to change their name

• Committee members want to rename Diversity Action Committee to Diversity & Inclusion Action Committee.
• Discussion ensued about the best way to present information:

   

  • if we want to move charge document out to publically accessible Sharepoint,
  • if standing committees don’t need a policy but just charges,
  • may need policy about how a committee is formed
  • may want to put the charge on staff website then a link into Sharepoint for notes.

Action: Ann and Sheryl will look at the website and how it is organized.

Decision: All agreed to accept the name change, delete the policy information and move the charge and committee information to SharePoint.

Annual Report

• The Annual Report needs just a few more edits, can make final draft on Monday, then we will print and send it out.

Bookmark Café Spring Break Closure

• Announced that the Bookmark Cafe is approved for closure during spring break to save $1,000.

CRL Print Agenda

• More talk about shared print will help in development with off-site depository.

Bookshelves from Reflector

• One person wanted a shelf, which will be delivered around spring break.
• We have been offered a math book collection donation from the reflector.
• Corrie will need to know what titles we would like to keep.
• Library is open to partnering with Rosemary and Dean Chval in future endeavors.

Action: Jeannette will follow up with Paula and Kimberly.

Review Chain of Command

• Discussion: how to communicate what we want to have happen:

   

  • Anyone who knows of a possible emergency should contact their department head.
  • Department heads will determine if they need to work back down through the Emergency phone tree or utilize the Sequence of Leadership.
  • Department heads have the authorization to send out an all staff emergency email and an all staff all clear email.
  • Sending calls to the reference desk or the admin. office is a curtesy, but division heads need first notification.
  • Procedures will be reviewed at the divisional level.

Budget Update

• Mid-year financials for FY17 will be shared as completed.
• Kathy is looking through them line by line and looking at what the bottom line is for this year and then what adjustments we need to make for FY18.
• Wanting to complete this report by May 8.

University Budget Committees

• Ann will recommend our volunteers to the Council of Deans for three committees: Kathy – Tuition, Corrie – Resource Allocation, Deb – Principles.
• Anyone else who wants to be on a budget committee can talk to Ann.

Merlin Transition

• We are set to migrate on March 30.
• To migrate we will be down for an entire day so the timing coinciding with spring break was optimal.
• Just found out that if we migrate before July 1 we will be charged for being hosted in April, May and June.
• Discussion ensued about where to get this funding.

Action: Corrie will find out how much they want to charge us for these three months.

Microforms

• Step 1 is to determine what part of the collection is acetate.
• Step 2 is to determine how much is too deteriorated to keep.
• We can sample to test 1985 and older microforms to speed up process.
• We will need to determine if we want to move microforms from specialized libraries.

   

  • Deb has been collecting this information to see how much microforms we have from the specialized libraries.
• If we move all Microforms to UMLD we will need to move some scanners to UMLD as well.

Proposal for the Removal of Microfilm Readers from Ellis 403

• Discussion: microcard and available readers.

   

  • We have one reader that we will keep until it breaks, whereupon it will be unrepairable.This reader could be kept in storage. 
  • Our newest microform reader, the ScanPro 3000, can read microcard.

• Discussion: proposal of evening hour closure of Ellis 406 due to vandalism concerns that have been happening.

   

  • Some were hesitant to close off another collection.
  • Pat could have officer tally the number of times students request to use 406.
• Desired timeline is to move the microfilm this summer.
• Discussion: who would best move these items:

   

  • Will we need receiving staff to help move items out of cabinets?
  • It would be easiest to move the entire cabinet with microforms inside.
  • Due to weight, these cannot be moved out using the elevators; they will have to be moved by stairs.
  • Campus movers won’t do stairs and won’t move full cabinets.

Decision: we will not put anything new in 406 due to overloading the floor with weight.

Decision: Shannon will make a sign for 406 closure at night.  If student wants to use the readers, security can let them in. 

Digital Media Commons

• Ann has a March 16th meeting with the donor, need detail of location and cost of DMC.
• Discussion:Pros and cons were offered for both proposed spaces; West Reference or Ellis 114.

   

  • 114 could offer more media for less work but we would lose quiet study space.
  • West reference would offer more flow with recently renovated Nutter Commons but would need to be smaller.
• Would want to consider SAG’s and ULSAC’s interest.