Government Documents Kits/Soil Survey Processing

Quick View:

I. General Information

II. Check off and date stamp

III.  Barcoding

IV. Distribution

Details:

I. General Information

Kits and soil surveys will arrive with separates and non-separates shipments.  Soil survey folders are brown accordion folders, and “Soil Survey” will be part of the title on the folder.  Kits can be folders, boxes, or binders but will only sometimes have “kit” as part of the title.  If you are unsure if something is a kit, ask for a second opinion.

II. Check off and date stamp

A.  Both kits and soil survey folders will be listed on a shipping list with other materials; they do not come with their own shipping list no matter in what type of package they arrive.  Be sure to keep the kit or survey folder with its shipping list to await barcodes.

B.  Kits:  match the title of the kit with the title on the shipping list and check it off.  Date stamps all the items within the kit, as well as the front of the kit itself.  Use a stamped white sticker where paper is glossy or for electronic media that may be included in the kit.

C.  Soil Surveys:  match the title on the front of the folder to the title on the shipping list and check it off.  Date stamp the book and all the maps within the folder.  Use a stamped white sticker where paper is glossy.

III.  Barcoding

A.  Kits:  when the barcode arrives (there will be one barcode for the entire kit), place it on a waxy backer and place it inside the kit.

B. Soil Surveys:  there will be a barcode for the book within the folder, but not the maps.  Place the barcode on the inside of the back cover of the book, even if the book is a paperback.

IV.  Distribution

A.  Kits: after the barcode has been included in the kit, give the entire kit to Cataloging.

B.  Soil Surveys:  place the entire survey on the map cataloging truck in Cataloging.