Government Documents Electronic Materials

Quick View:

I.    General information
 
II.   Check in items

III.  Date stamping and barcoding

IV.  Item records

V.   Distribution

Details:

I.  General information

Electronic materials include CD-ROMs, DVDs, CDs, and computer floppy disks/diskettes.  Items will arrive with both separates and non-separates shipments.  These items may be either serials or monographs.  This class does not include CD-ROMs, DVDs or CDs which arrive as accompanying material to a paper item.

II.  Check in items

A.  Find the title of each item on its shipping list and confirm that the item in hand and the item listed are identical.

B.  Place a check mark to the left of the item number or item number box if more than one title is associated with the item number.

C.  If an item listed on the shipping list is not anywhere in the entire package, write the word “claim” next to the item number or the item number box.  See the section “Claim Procedures” for exceptions and what to do next.

III.  Date stamping and barcoding

Do not date stamp or barcode the item itself.  Instead:

A.  Place a date stamp on one of the white labels available at the processing table and place that label, still on its backer, in the case with the disk.

B.  Place the item’s barcode on a waxy backer strip, and place it in the case with the disk. [See the section “Barcode Procedures” for more information on the arrival of barcodes and matching a barcode to its piece.]

IV.  Item records

A.  Marcive will load bibliographic and item records for monographic items only.  As with paper items, our definition of serial does not always agree with others’ definition.  Be sure that you have separated serial titles from monographic titles according to our definition.

B.  Separate CD-ROMs and DVDs from computer disks/diskettes.

V.  Distribution

A.  Give all serials to serials check-in.

B.  When you have finished date stamping and barcoding the monographs, place the materials on the shelf in Physical Processing marked “DOCS non-print media.”