{"id":6433,"date":"2013-06-24T09:00:15","date_gmt":"2013-06-24T15:00:15","guid":{"rendered":"http:\/\/mulibraries.missouri.edu\/newsnotes\/?p=6433"},"modified":"2013-06-24T09:00:15","modified_gmt":"2013-06-24T15:00:15","slug":"library-assembly-minutes-june-18","status":"publish","type":"post","link":"https:\/\/library.missouri.edu\/newsnotes\/2013\/06\/24\/library-assembly-minutes-june-18\/","title":{"rendered":"Library Assembly Minutes, June 18"},"content":{"rendered":"<p>Present: Jack Batterson, Rachel Brekhus, Laura Buck, Shannon Cary, Jim Cogswell, June DeWeese, Dana Houston, PT Martin, Judy Maseles, Libby Myre, Ashley Nelson, Ann Riley, Matthew Stephen, Sheena Waggoner, Deb Ward, Rhonda Whithaus, Karen Witt<\/p>\n<p><span style=\"text-decoration: underline\">Departmental Announcements<\/span><\/p>\n<ul>\n<li>Security (Dana Houston)\n<ul>\n<li>Julie       Rogers was in the hospital, but she is now home resting. She has been       sent flowers and cards.<\/li>\n<li>Asbestos was found in the       ductwork of room 16 in the State Historical Society. Other options are       being looked into.<\/li>\n<li>Last Friday, MUPD       provided another Active Shooter Training at Ellis, and participation in       this training is growing.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<ul>\n<li>Ellis Library Access Services (June DeWeese)<\/li>\n<li>Reference (Rachel Brekhus)<\/li>\n<li>Library Technology Services (PT Martin)<\/li>\n<\/ul>\n<ul>\n<li>\n<ul>\n<li>Approximately 640 damaged       books were returned at the end of this semester with more than a \u201clittle\u201d       bit of pencil markings.\n<ul>\n<li>This doesn\u2019t include        books with highlighter marks, food stains, obscenities, etc.<\/li>\n<li> The issue of damaged books is        nation-wide.<\/li>\n<li>Jim mentioned that        people are not aware of the issue and seem surprised to find how        prevalent it is. He recommended an educational exhibit on the issue, and        the idea will be passed on to the Preservation Committee and Ellis        Exhibits Committee.<\/li>\n<\/ul>\n<\/li>\n<li>MU Libraries continues to       participate in the Mizzou Fair.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<ul>\n<li>\n<ul>\n<li><a href=\"http:\/\/libraryanswers.missouri.edu\/\">LibAnswers<\/a> went live June 1<sup>st<\/sup>.\n<ul>\n<li>Training and developing of        workflows is ongoing.<\/li>\n<li>Eventually all online        reference will be in LibAnswers, but for now, chat and email reference        are handled independently.<\/li>\n<li>LibAnswers is FAQ\/search        based and very good at keeping statistics. For example, one can see how        many questions are answered by discovery of a matching FAQ.<\/li>\n<\/ul>\n<\/li>\n<li>Anne Barker is moving       from 173 Ellis to 106B in Government Documents.<\/li>\n<li>Brenda Graves-Blevins       retired June 1<sup>st<\/sup>. A <a href=\"http:\/\/mulibraries.missouri.edu\/staff\/admin\/jobopps.htm\">search for       a temporary Science Librarian<\/a> is underway.<\/li>\n<li>Twyla Gibson from SISLT       has received Mizzou Advantage funding to establish a \u201cDigital Humanities       Commons\u201d in the Allen Institute in London Hall.\n<ul>\n<li>It would provide        graduate student assistance and project planning help for faculty        wanting to undertake digital humanities projects.<\/li>\n<li>The Library\u2019s        Digitization Advisory Group will be talking with Twyla.<\/li>\n<\/ul>\n<\/li>\n<li>English 1000 sessions and       Mizzou Fair continue. Planning for conference presentations and the       Divided Loyalties exhibit (see May minutes) continue as well.<\/li>\n<li>The Missouri State       Historical Society in St. Louis has invited Marie Concannon to present on       June 22<sup>nd<\/sup>.<\/li>\n<li>Annelise Freeman, Rachel       Brekhus, and Ashley Nelson <a href=\"http:\/\/2013conf.mobiusconsortium.org\/sessions\/branching-out-transitioning-face-face-teaching-online-teaching\">presented       at MOBIUS<\/a>.<\/li>\n<li>The Government Documents       librarians organized the <a href=\"http:\/\/mulibraries.missouri.edu\/collections\/fdlp\/conference.aspx\">Missouri       FDLP Annual Conference<\/a> that was held in Ellis on June 6<sup>th<\/sup>.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<ul>\n<li>\n<ul>\n<li>Michael Hopkins from the       Journalism Library has started working at LTS, and his position at       Journalism will be filled.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<ul>\n<li>Health Sciences and Veterinary Medical (Laura      Buck)\n<ul>\n<li>Vet Med (Laura Buck)\n<ul>\n<li>The Vet Library has new        soft seating chairs, and it is very busy as students\u2019 finals start June        24<sup>th<\/sup>.<\/li>\n<\/ul>\n<\/li>\n<li>HSL (Deb Ward)\n<ul>\n<li>Renovations continue\n<ul>\n<li>Some things will start         to be moved back in on August 19<sup>th<\/sup>, and the expected finish         date is October 1<sup>st<\/sup>.<\/li>\n<\/ul>\n<\/li>\n<li>Mandi Davis started June        10<sup>th<\/sup> as the new Administrative Assistant.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/li>\n<li>LMT (Deb Ward)\n<ul>\n<li>Nancy Turner Meyers       retires in August. LMT is still thinking about what to do, but they would       like Jeannette Pierce (the new RAIS division head starting August 5<sup>th<\/sup>)       to have input.<\/li>\n<li>Annelise Freeman is       finishing her 2<sup>nd<\/sup> annual report (<a href=\"http:\/\/hdl.handle.net\/10355\/14772\">link to first<\/a>).\n<ul>\n<li>13 applications have        been received for the <a href=\"http:\/\/mulibraries.missouri.edu\/staff\/admin\/jobopps.htm\">E-Learning        Librarian position<\/a>.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/li>\n<li>Cataloging (Jack Batterson)\n<ul>\n<li>Retirements (Ann Riley)\n<ul>\n<li>Allan Bloom, Hunter Kevil,        and Karen Darling are all retiring in the next month.\n<ul>\n<li>Karen\u2019s retirement party         will be July 17th<sup><\/sup>.<\/li>\n<li>Hunter and Allan will         have a departmental cake reception on July 19<sup>th<\/sup>. There will         be a no-host happy hour afterwards at FlatBranch.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/li>\n<li>MULAC (Rhonda Whithaus)\n<ul>\n<li>MULAC met June 19<sup>th<\/sup> to review changes to governance       documents and to discuss results of the evaluation of the task force on performance       appraisals for Librarians and Archivists.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p><span style=\"text-decoration: underline\"><br \/>\n<\/span><\/p>\n<p><span style=\"text-decoration: underline\"> <\/span><\/p>\n<p><span style=\"text-decoration: underline\">Agenda Items<\/span><\/p>\n<ul>\n<li>Elections and new representatives      to Library Assembly\n<ul>\n<li>This is Laura Buck\u2019s last       meeting as chair.<\/li>\n<li>Sheryl Cullina and Admin       will handle the elections for the four upcoming Library Assembly       vacancies:\n<ul>\n<li>Health Sciences and Veterinary Medical (Laura        Buck)<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<ul>\n<li>Ellis Library Access Services (June DeWeese)<\/li>\n<li>Library Technology Services (PT Martin)<\/li>\n<li>Security (Dana Houston)<\/li>\n<\/ul>\n<ul>\n<li>\n<ul>\n<li>A new co-chair and recorder       will need to be elected at the July meeting.<\/li>\n<\/ul>\n<\/li>\n<li>Policy #43, Food and      Beverages in Ellis Library (Shannon Cary)\n<ul>\n<li>The proposed policy is       attached at the end of these minutes.<\/li>\n<li>Minor changes were made       from the previous policy version.\n<ul>\n<li>Library Events and staff        food and drink exemptions are outlined.<\/li>\n<\/ul>\n<\/li>\n<li>The policy does not       address the temporary staff from Jesse who will be in Ellis. Further       discussion may be needed.<\/li>\n<li>Except for a typo in 4.1,       the policy passed.<\/li>\n<\/ul>\n<\/li>\n<li>Proposal to transfer MU      Libraries\u2019 staff webpage (Judy Maseles and Matthew Stephen)\n<ul>\n<li>Judy and Matthew propose       moving the current staff site gateway that is in Dreamweaver (<a href=\"http:\/\/mulibraries.missouri.edu\/staff\/default.htm\">http:\/\/mulibraries.missouri.edu\/staff\/default.htm<\/a>)       to LibGuides (mockup: <a href=\"https:\/\/libraryguides.missouri.edu\/staff\">https:\/\/libraryguides.missouri.edu\/staff<\/a>)       or WordPress (mockup page shown in meeting).<\/li>\n<li>Library Assembly is       responsible for the content on the staff page. The Web Advisory Group       (which Judy and Matthew are on) are responsible for the format.\n<ul>\n<li>Sheena, June, and Rachel        are on the staff webpage subcommittee.<\/li>\n<li>June requested that Sara        Bryant be added to the Web Advisory Group.<\/li>\n<\/ul>\n<\/li>\n<li>MU Libraries is moving       websites off of Dreamweaver and Cascade due to server compatibility.       SharePoint content is not being moved.<\/li>\n<li>Not all of the staff       pages can be moved (Collections Development\u2019s SharePoint site, for       example), but the core pages can be.<\/li>\n<li>LibGuides\n<ul>\n<li>Things needing to be        password protected could be put into E-Reserves.<\/li>\n<li>Easy to change and edit.        Site administration is easy with LibGuides.<\/li>\n<li>The look of the page        would be controlled by the set of rules developed for the MU Libraries\u2019        new mock up site because it would be part of the same LibGuide group.<\/li>\n<li>Files easy to upload.<\/li>\n<\/ul>\n<\/li>\n<li>WordPress\n<ul>\n<li>Easy to change and edit,        but there is more of a learning curve for the people maintaining the        site than with LibGuides.<\/li>\n<li>Files easy to upload.<\/li>\n<\/ul>\n<\/li>\n<li>The decision was made to       transfer to LibGuides and to build off of the work Judy had already done.<\/li>\n<li>Judy previewed the new MU       Libraries\u2019 gateway (still in development): <a href=\"http:\/\/mulibraries.missouri.edu\/Reference\/gatewaybeta\/index.htm\">http:\/\/mulibraries.missouri.edu\/Reference\/gatewaybeta\/index.htm<\/a>\n<ul>\n<li>The hoped for rollout        date of the new site is August 1<sup>st<\/sup>, in time for the start of        the semester.<\/li>\n<li>The public MU Libraries\u2019        websites (excluding Vet Med and HSL which have yet to decide) are being        moved from Cascade to WordPress due to server support.\n<ul>\n<li>The MU College of         Engineering also uses WordPress.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/li>\n<li>Use of space in Ellis by      persons outside the Libraries (Jim Cogswell)<\/li>\n<\/ul>\n<ul>\n<li>\n<ul>\n<li>Renew Mizzou (<a href=\"http:\/\/mizzouweekly.missouri.edu\/archive\/2013\/34-31\/renew-mizzou\/index.php\">Mizzou       Weekly article with an explanation<\/a>)\n<ul>\n<li>Jim Cogswell knew about        it 48 hours before the public did and thus has many questions as well.<\/li>\n<li>After the Library        Assembly meeting, Jim met with management campus facility        representatives in an initial informational meeting. Later, he will meet        with department heads and others.<\/li>\n<li>Both <a href=\"http:\/\/mulibraries.missouri.edu\/guides\/virtour\/selfguided\/tour.asp?title=Current%20Periodicals%20Reading%20Room\">CPRR<\/a> and <a href=\"http:\/\/mulibraries.missouri.edu\/guides\/virtour\/selfguided\/tour.asp?title=Room+202\">202<\/a> will be used to temporarily house the Jesse Hall staff.<\/li>\n<li>There has been no        decision made about moving SCARaB to room 202 after the Jesse Hall staff        vacate.<\/li>\n<li>Jim does not yet know        about the footprint the Jesse Hall relocation will leave (modifications,        etc). But because the Jesse Hall departments are high profile areas        (e.g. admissions) with students and families visiting, he believes any        modifications would be higher quality.<\/li>\n<li>Jim wants to make sure        that any modifications made are usable for the Library and for patrons.        He is unsure what input the Library will have.<\/li>\n<li>The number of Jesse Hall        employees relocating to Ellis is unknown, but the Registrars Office and        Admissions are the departments with units moving to Ellis.<\/li>\n<li>Rachel Brekhus asked        about the Jesse Hall staff\u2019s use of the Library\u2019s staff lounge, but        further information is needed.<\/li>\n<li>Jim doesn\u2019t anticipate        the need for extra security.<\/li>\n<\/ul>\n<\/li>\n<li>The Ellis Library Space       and Facilities Advisory Committee has developed an online survey concerning       the use of space across the Library, particularly Ellis.<\/li>\n<li>Rooms 4D11 (DoIT computer       training lab) and 4D12 (<a href=\"http:\/\/mulibraries.missouri.edu\/guides\/virtour\/selfguided\/Fourthfloorindex.asp\">map<\/a>)\n<ul>\n<li>4D11 will be usable for        instruction.\n<ul>\n<li>The Ellis Library Space         and Facilities Advisory Committee will talk with the Instruction         Committee on how to best use\/set up 4D11 to meet instructional needs.<\/li>\n<li>Computers are a         possibility to have in this room.<\/li>\n<\/ul>\n<\/li>\n<li>4D12 will be renovated        into a room primarily for meeting space.\n<ul>\n<li>It will receive new         carpeting and painting.<\/li>\n<li>It can also be used for         instruction.<\/li>\n<\/ul>\n<\/li>\n<li>Wireless is believed to        work in both rooms.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p><span style=\"text-decoration: underline\"><br \/>\n<\/span><\/p>\n<p><span style=\"text-decoration: underline\"> <\/span><\/p>\n<p><span style=\"text-decoration: underline\">Director\u2019s Announcements<\/span> (Jim Cogswell)<\/p>\n<ul>\n<li>The Library Management      Team (LMT) retreat is June 20<sup>th<\/sup> &#8211; June 21<sup>st<\/sup>.\n<ul>\n<li>Jeannette Pierce will       attend, as she will be in town house hunting.<\/li>\n<\/ul>\n<\/li>\n<li>Edward McCain will start July      29<sup>th<\/sup> as the new Digital Curator. This is a split-funded      position with Journalism, and he will have his office in the Reynolds      Journalism Institute.<\/li>\n<li>Jim Cogswell was in St.      Louis last week for the University Press Curator search, and four      candidates will be brought to campus for a full, personal, two-day      interview. They hope to start interviews in the second week of July.<\/li>\n<li>The MU Libraries has no      internal funding for merit raises this year.<\/li>\n<\/ul>\n<p><span style=\"text-decoration: underline\">Additional News<\/span><\/p>\n<ul>\n<li>Mireya del Castillo passed      away June 17<sup>th<\/sup> in Kansas City. In the course of her      distinguished career, she had worked at Ellis Library and MU Law Library.<\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<p>&nbsp;<\/p>\n<p>University of Missouri-Columbia Libraries<\/p>\n<p>General Policy Manual Policy #43<\/p>\n<p><strong>POLICY ON FOOD AND BEVERAGES IN ELLIS LIBRARY<\/strong><\/p>\n<p><strong>0.0 CONTENTS<\/strong><\/p>\n<p>1.0 \u00a0\u00a0\u00a0\u00a0\u00a0 General Policy<\/p>\n<p>2.0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0Informing Patrons about this Policy<\/p>\n<p>3.0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0Bookmark Cafe<\/p>\n<p>4.0 \u00a0\u00a0\u00a0\u00a0\u00a0 Library Employees<\/p>\n<p>5.0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Ellis Library Events<\/p>\n<p><strong>1.0 GENERAL POLICY<\/strong><\/p>\n<p>1.1 \u00a0Beverages in approved containers are allowed in Ellis Library except in Special Collections and the Shelving Room.<\/p>\n<p>1.2\u00a0 Approved beverage containers include but are not limited to reusable cups with heavy snap-on lids and bottles with screw-on or pop-up lids. Unapproved containers include but are not limited to paper, cardboard and Styrofoam cups with or without lids; and, open soda or juice cans.<\/p>\n<p>1.3\u00a0 Food and drinks in any containers are allowed and encouraged in the Bookmark Caf\u00e9.<\/p>\n<p>1.4\u00a0 Containers for the by-products of chewed tobacco are not permitted in any area of Ellis Library.<\/p>\n<p><strong>2.0<\/strong> <strong>INFORMING PATRONS ABOUT THIS POLICY<\/strong><\/p>\n<p>2.1\u00a0 All Library staff are encouraged to inform patrons of this policy when appropriate. Library Security will enforce this policy if necessary. All patrons should be addressed in a respectful manner.<\/p>\n<p>2.1.1\u00a0 Individuals will be asked to discard non-allowed items, consume them immediately, move to the Bookmark Caf\u00e9 or go to places outside the building.<\/p>\n<p>2.1.2\u00a0 If the alternatives given in 2.1.1 are not acceptable to the patron, Library Security may be called to discuss other options.<\/p>\n<p>2.1.3\u00a0If an individual causes a major disturbance or is a flagrant violator, then Library Security may call MUPD (Campus Police).<\/p>\n<p><strong>3.0 BOOKMARK CAFE<\/strong><\/p>\n<p>3.1 Customers of the Bookmark Caf\u00e9 may bring food and beverages into other areas of the library regardless of the container if they are going to a meeting in any private office or conference room. To the extent possible, library employees who are chairing meetings or meeting with individuals who may wish to bring food and beverages upstairs should alert Security in advance.<\/p>\n<p>3.2 Security may approach customers taking food and beverages in unapproved containers beyond the Caf\u00e9 area. Customers who are not attending meetings will be asked to return to the Caf\u00e9.<\/p>\n<p><strong>4.0 LIBRARY EMPLOYEES<\/strong><\/p>\n<p>4.1 Library employees may bring food and beverages into the Library in approved containers for consumption in all areas permitted in 1.2. Additionally, library staff may bring food and beverages in non-approved containers to non-public areas such as the staff room or private offices provided that the food and\/or beverage is not readily identifiable by library patrons.<\/p>\n<p>4.2 Food which leaves crumbs may not be consumed in public areas or near computers or library materials. Foods of this type (cakes, cookies etc.) may be consumed in approved areas in each division. Approved areas are to be determined by the Division Heads. Food containers should be as secure as possible to prevent spillage.<\/p>\n<p>4.4 Leftover food, food containers, and empty beverage containers should be disposed of in covered waste receptacles provided in each area. Recyclable materials should be rinsed before storing in recycling bins in the Staff Lounge.<\/p>\n<p><strong>5.0\u00a0 ELLIS LIBRARY EVENTS<\/strong><\/p>\n<p>5.1 Food and beverages may be allowed for certain special events held in Ellis Library regardless of containers used.<\/p>\n<p>5.2\u00a0 Permission for food and beverages at special events will be granted by MU Library Administration.<\/p>\n<p>5.3 Food and beverages at special events must be contained in the event area.<\/p>\n<p>Proposed by the Public Services Committee 8\/91<\/p>\n<p>Revised by June DeWeese and Roberta Winjum 12\/10\/91<\/p>\n<p>Approved by Library Council 2\/12\/92<\/p>\n<p>Revised by Bob Almony, Cindy Cotner, Ellis Security 8\/6\/98<\/p>\n<p>Approved by Library Council 9\/17\/98<\/p>\n<p>Approved by Director of Libraries 9\/17\/98<\/p>\n<p>Revised by June DeWeese and Judy Maseles 12\/8\/03<\/p>\n<p>Approved by Library Council 1\/28\/04<\/p>\n<p>Revised by Pat Jones and Shannon Cary 10\/8.12<\/p>\n<p>Approved by Library Management Team<\/p>\n<p>&nbsp;<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Present: Jack Batterson, Rachel Brekhus, Laura Buck, Shannon Cary, Jim Cogswell, June DeWeese, Dana Houston, PT Martin, Judy Maseles, Libby Myre, Ashley Nelson, Ann Riley, Matthew Stephen, Sheena Waggoner, Deb Ward, Rhonda Whithaus, Karen Witt Departmental Announcements Security (Dana Houston)<span class=\"ellipsis\">&hellip;<\/span><\/p>\n<div class=\"read-more\"><a href=\"https:\/\/library.missouri.edu\/newsnotes\/2013\/06\/24\/library-assembly-minutes-june-18\/\">Read more <span class=\"screen-reader-text\">Library Assembly Minutes, June 18<\/span><span class=\"meta-nav\"> &#8250;<\/span><\/a><\/div>\n<p><!-- end of .read-more --><\/p>\n","protected":false},"author":32,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":"","_links_to":"","_links_to_target":""},"categories":[31],"tags":[],"class_list":["post-6433","post","type-post","status-publish","format-standard","hentry","category-library-assembly"],"acf":[],"publishpress_future_action":{"enabled":false,"date":"2026-04-19 04:45:28","action":"change-status","newStatus":"draft","terms":[],"taxonomy":"category","extraData":[]},"publishpress_future_workflow_manual_trigger":{"enabledWorkflows":[]},"_links":{"self":[{"href":"https:\/\/library.missouri.edu\/newsnotes\/wp-json\/wp\/v2\/posts\/6433","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/library.missouri.edu\/newsnotes\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/library.missouri.edu\/newsnotes\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/library.missouri.edu\/newsnotes\/wp-json\/wp\/v2\/users\/32"}],"replies":[{"embeddable":true,"href":"https:\/\/library.missouri.edu\/newsnotes\/wp-json\/wp\/v2\/comments?post=6433"}],"version-history":[{"count":0,"href":"https:\/\/library.missouri.edu\/newsnotes\/wp-json\/wp\/v2\/posts\/6433\/revisions"}],"wp:attachment":[{"href":"https:\/\/library.missouri.edu\/newsnotes\/wp-json\/wp\/v2\/media?parent=6433"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/library.missouri.edu\/newsnotes\/wp-json\/wp\/v2\/categories?post=6433"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/library.missouri.edu\/newsnotes\/wp-json\/wp\/v2\/tags?post=6433"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}