{"id":2880,"date":"2010-12-03T14:52:22","date_gmt":"2010-12-03T20:52:22","guid":{"rendered":"http:\/\/mulibraries.missouri.edu\/newsnotes\/?p=2880"},"modified":"2010-12-03T14:52:22","modified_gmt":"2010-12-03T20:52:22","slug":"library-assembly-minutes-nov-16","status":"publish","type":"post","link":"https:\/\/library.missouri.edu\/newsnotes\/2010\/12\/03\/library-assembly-minutes-nov-16\/","title":{"rendered":"Library Assembly Minutes, Nov. 16"},"content":{"rendered":"<p><strong>Present:<\/strong> <em> members: <\/em>Gary Cox, Mark Ellis, PT Martin*, June DeWeese, Laura Buck, Stephen Stanton, Will McCrary, Suzy Bent, Bette Stuart (chair), Erin Zeller, Matt Stottle. <em>Ex-officio:<\/em> Felicity Dykas (MULAC Chair), Deb Ward (LMT), Ann Riley (LMT), Jim Cogswell (Director), PT Martin (SRC Chair)*. Substitutes: Terri Hall (for Laura Buck).<\/p>\n<p><em>*listed twice \u2013 as department and SRC representative <\/em><\/p>\n<p>Absent: Laura Buck<\/p>\n<p>\u00d8\u00a0 Matt Stottle, the newly appointed representative from Security, was welcomed.<\/p>\n<p>\u00d8\u00a0 Reports\/Announcements:<\/p>\n<p>o\u00a0\u00a0 Jim Cogswell, Director\u2019s report:<\/p>\n<p>\u00a7\u00a0 Two of the three librarian searches are closed. The search committees have made selections, the Library has extended offers and candidates have tentatively accepted the offers.\u00a0 The hiring will be announced as soon as they are official.<\/p>\n<p>\u00a7\u00a0 Last week Jim attended a retreat of the MU Deans in Springfield, MO.<\/p>\n<ul>\n<li>They met with community and higher education leaders in the area.<\/li>\n<li>Discussed:<\/li>\n<\/ul>\n<p>o\u00a0\u00a0 Then Breaking news of MU Center for Distant and Independent Study (CDIS) merging with MU Direct.<\/p>\n<p>o\u00a0\u00a0 Budget and program cutting.<\/p>\n<p>\u00a7\u00a0 Last week we learned that Western Historical Manuscripts Collection will be merging with the State Historical Society of Missouri.<\/p>\n<ul>\n<li> Jim is pursuing concerns of ownership of some of the historically significant MU documents that are housed in WHMC.<\/li>\n<\/ul>\n<p>\u00a7\u00a0 On November 30, 2010, Jim and Library Fiscal Officer Ellen Blair will meet with the Provost and his budget team to discuss MU Libraries Budget scenarios as they do each year.<\/p>\n<p>o\u00a0\u00a0 PT Martin, on behalf of LTS: All new staff computers have been deployed.\u00a0 They will run Windows 07. LTS will redeploy the 620\u2019s to Student Staff. Everyone will gradually be migrated over to Windows 07 and Microsoft 2010.\u00a0\u00a0 A total of 32 new computers were deployed.<\/p>\n<p>o\u00a0\u00a0 June DeWeese, Access Services:\u00a0 Ellis Library Reserves has an IPAD. Just this week someone asked for an ILL item that is only available for purchase to be placed on a Kindle. \u00a0A Kindle is on the way.\u00a0 Once it comes in she will let everyone know.<\/p>\n<p>o\u00a0\u00a0 Suzy Bent, Catalog Department: Cataloging has interviewed three of four candidates for the vacant Metadata Cataloger Position. \u00a0Fourth Candidate will interview this week.<\/p>\n<p>o\u00a0\u00a0 Deb Ward, on behalf of HSL:\u00a0 The Health Sciences Library has been meeting with the School of Medicine to discuss plans for the redesign of the first floor of the HSL library.\u00a0 (To be funded by the School of Medicine.) Nothing has been finalized.\u00a0 Deb will report as she knows more.<\/p>\n<p>o\u00a0\u00a0 Felicity Dykas, MULAC:\u00a0 MULAC will be meeting with faculty from the School of Information Science and Learning Technology (SISLT) and officers of the student group, Library and Information Science Graduate Student Association (LISGSA), in the near future as an effort to keep in touch and stay informed of what is going on in each others\u2019 program\/division.<\/p>\n<p>\u00d8\u00a0 Report from staff web group<\/p>\n<p>o\u00a0\u00a0 Members (Laura, June and Will) met a few weeks ago to review webpage.\u00a0 Have concluded that the current links\/content needs to be updated and\/or fixed before recommending large modifications. Divided the links among each of them.\u00a0 They are going through the process of finding out who is responsible for each link, asking if they can be fixed, updated, or removed. Making progress. When site is more stable, they will regroup and decide how to proceed.<\/p>\n<p>o\u00a0\u00a0 Discussion:<\/p>\n<p>\u00a7\u00a0 Concerning content:\u00a0 a staff member asked if there could be a blog or some type of link on the staff web from Jim, Administration or LMT, that could better (more frequently) inform staff about Library news (\u201cwhat is going on\u2026\u201d).<\/p>\n<p>\u00a7\u00a0 Jim Cogswell recognizes the need for clear and timely internal communication.\u00a0 He hoped that the Library Assembly itself could be a vehicle of such communication.<\/p>\n<p>\u00a7\u00a0 Discussion ensued concerning reports given to the Library Assembly and how they are posted in News Notes.<\/p>\n<ul>\n<li>It was also pointed out that LMT announcements are posted in News Notes.<\/li>\n<li>Some felt that pulling the information together under a single link on the staff web would help internal communication.<\/li>\n<li>Others felt the time of effort to do so is a duplication of effort (i.e. News Notes can be\u00a0 viewed by category).<\/li>\n<\/ul>\n<p>\u00a7\u00a0 Should Library Assembly Members reporting back to their departments take care of this?<\/p>\n<p>\u00a7\u00a0 Jim will consider the request for more communication involving the staff web page.<\/p>\n<p>\u00a7\u00a0 No one objected to a link to the Library Assembly minutes from the staff web page.<\/p>\n<p>\u00d8\u00a0 How should the Assembly connect\/collaborate\/communicate with other committees and task forces?<\/p>\n<p>o\u00a0\u00a0 Ann Riley, speaking from the perspective of someone on the group who wrote the charge:\u00a0 One of the reasons the MULAC and SRC Chairs and LMT members are ex officio members is to facilitate communication between the Assembly and these groups.<\/p>\n<ul>\n<li>The design should allow a good flow of information.<\/li>\n<li>As for other Library Committees\u2026. That is a larger question.<\/li>\n<\/ul>\n<p>\u00a7\u00a0 Discussion ensued.<\/p>\n<ul>\n<li>Suggestions included:<\/li>\n<\/ul>\n<p>o\u00a0\u00a0 Invite Library Committees and groups to come to a Library Assembly meeting to talk about projects, accomplishments, etc.<\/p>\n<p>o\u00a0\u00a0 Announce in News Notes that Library Assembly is interested in having committees and task forces share milestones, conclusions and activities of their groups at one of our Meetings.<\/p>\n<p>o\u00a0\u00a0 Post a calendar in News Notes of when various committees and groups meet so that employees can get a sense of what is going on at the Libraries.<\/p>\n<p>\u00a7\u00a0 Many felt that most employees don\u2019t realize how much is going on<em> at MUL.<\/em><\/p>\n<p>\u00a7\u00a0 <em>Migh<\/em>t spark interest\/desire to request an update to the Assembly.<\/p>\n<p>o\u00a0\u00a0 Perhaps committees could be given a feature profile either in News Notes or by internal email that will inform the staff about who is on a featured committee and what that committee does.<\/p>\n<p>After discussion a proposal was made to invite Library Committees and groups to future Library Assembly meetings. \u00a0PT and Bette will create a comprehensive list of committees, task forces and groups.<\/p>\n<p>\u00d8\u00a0 How items get put on the agenda \u2013 Getting items from our constituents on the agenda for either information or discussion items (continued discussion from Oct. meeting).<\/p>\n<p>\u00a7\u00a0 Discussion ensued about the requests for agenda items and the timing\/structure of reporting out and seeking input from represented departments.<\/p>\n<p>\u00a7\u00a0 Resolution: As a general rule, the members will try to get agenda items to the Chair a week before the scheduled Library Assembly meeting.<\/p>\n<ul>\n<li>Bette emphasizes that members shouldn\u2019t hesitate to bring up new or current issues should any arise directly before a meeting.<\/li>\n<\/ul>\n<p>\u00d8\u00a0 Agenda ideas for future meetings.<\/p>\n<p>o\u00a0\u00a0 Suggestions:<\/p>\n<p>\u00a7\u00a0 Update on any renovation plans in the works.<\/p>\n<p>\u00a7\u00a0 MULSA and renovation of staff lounge plans.<\/p>\n<p>\u00d8\u00a0 Next meeting:\u00a0 Dec 21<\/p>\n<p>Submitted by Mark Ellis<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Present: members: Gary Cox, Mark Ellis, PT Martin*, June DeWeese, Laura Buck, Stephen Stanton, Will McCrary, Suzy Bent, Bette Stuart (chair), Erin Zeller, Matt Stottle. Ex-officio: Felicity Dykas (MULAC Chair), Deb Ward (LMT), Ann Riley (LMT), Jim Cogswell (Director), PT<span class=\"ellipsis\">&hellip;<\/span><\/p>\n<div class=\"read-more\"><a href=\"https:\/\/library.missouri.edu\/newsnotes\/2010\/12\/03\/library-assembly-minutes-nov-16\/\">Read more <span class=\"screen-reader-text\">Library Assembly Minutes, Nov. 16<\/span><span class=\"meta-nav\"> &#8250;<\/span><\/a><\/div>\n<p><!-- end of .read-more --><\/p>\n","protected":false},"author":32,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":"","_links_to":"","_links_to_target":""},"categories":[31],"tags":[],"class_list":["post-2880","post","type-post","status-publish","format-standard","hentry","category-library-assembly"],"acf":[],"publishpress_future_action":{"enabled":false,"date":"2026-05-01 21:36:16","action":"change-status","newStatus":"draft","terms":[],"taxonomy":"category","extraData":[]},"publishpress_future_workflow_manual_trigger":{"enabledWorkflows":[]},"_links":{"self":[{"href":"https:\/\/library.missouri.edu\/newsnotes\/wp-json\/wp\/v2\/posts\/2880","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/library.missouri.edu\/newsnotes\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/library.missouri.edu\/newsnotes\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/library.missouri.edu\/newsnotes\/wp-json\/wp\/v2\/users\/32"}],"replies":[{"embeddable":true,"href":"https:\/\/library.missouri.edu\/newsnotes\/wp-json\/wp\/v2\/comments?post=2880"}],"version-history":[{"count":0,"href":"https:\/\/library.missouri.edu\/newsnotes\/wp-json\/wp\/v2\/posts\/2880\/revisions"}],"wp:attachment":[{"href":"https:\/\/library.missouri.edu\/newsnotes\/wp-json\/wp\/v2\/media?parent=2880"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/library.missouri.edu\/newsnotes\/wp-json\/wp\/v2\/categories?post=2880"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/library.missouri.edu\/newsnotes\/wp-json\/wp\/v2\/tags?post=2880"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}