{"id":2366,"date":"2010-08-20T09:41:42","date_gmt":"2010-08-20T15:41:42","guid":{"rendered":"http:\/\/mulibraries.missouri.edu\/newsnotes\/?p=2366"},"modified":"2010-08-20T09:41:42","modified_gmt":"2010-08-20T15:41:42","slug":"library-assembly-minutes-july-27","status":"publish","type":"post","link":"https:\/\/library.missouri.edu\/newsnotes\/2010\/08\/20\/library-assembly-minutes-july-27\/","title":{"rendered":"Library Assembly Minutes, July 27"},"content":{"rendered":"<p>Present:\u00a0 Gary Cox, Cathy Heckmaster, PT Martin, June DeWeese, Laura Buck, Stephen Stanton, Will McCrary, Jim Cogswell, Suzy Bent, Kat Koehn, Bette Stuart<\/p>\n<p><strong>Agenda:<\/strong><\/p>\n<ul>\n<li>Review the Charge (consult Charge document, below).<\/li>\n<li>Discuss organization and future meetings.<\/li>\n<\/ul>\n<p><strong> <\/strong><\/p>\n<p>Stephen Stanton was appointed Recorder<\/p>\n<p>Bette Stuart will be the first Chair<\/p>\n<p>Will McCrary will be the first Vice-chair<\/p>\n<p>Lots were drawn to determine rotations, as follows:<\/p>\n<p>One year:\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Alla Barabtarlo, Suzy Bent, Bette Stuart<\/p>\n<p>Two year:\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Stephen Stanton, Will McCrary, Gary Cox, Cathy Heckmaster<\/p>\n<p>Three year:\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 June DeWeese, Laura Buck, PT Martin, Kat Koehn<\/p>\n<p><strong>The Charge:<\/strong> The Library Assembly is the logical extension of the Library Council, a way for people representing their constituencies to inform and be informed ahead of the News Notes or hearsay.<\/p>\n<p>Full text of the charge:\u00a0 <a href=\"..\/..\/staff\/admin\/hr\/Library_Assembly_Proposal.htm\">http:\/\/mulibraries.missouri.edu\/staff\/admin\/hr\/Library_Assembly_Proposal.htm<\/a><\/p>\n<p><strong>Organization and Future Meetings: <\/strong>Meetings will be 1pm-2pm on the 4<sup>th<\/sup> Tuesday of each month.<\/p>\n<p>All meetings will be open; guests wishing to speak must contact the Chair in advance of the meeting.<\/p>\n<p>The Assembly will evaluate itself after a year, with each member evaluating the appropriate areas of expertise.<\/p>\n<p>Proposed topics included construction and road closings, presentations on changes to retirement plans where Tim Rooney or Betsy Rodriguez might inform and field questions, clarification of the new Fair Use rulings.<\/p>\n<p>Communication will be primarily but not limited to a distribution list.\u00a0 Agenda items should be presented to the chair a week before meetings if possible advance knowledge being helpful.<\/p>\n<p>PT Martin will request a room for the next meeting.<\/p>\n<p>Next Meeting: Tuesday, August 24<sup>th<\/sup>, 1-2pm, location TBA.<\/p>\n<p>The meeting adjourned at 1:56pm.<\/p>\n<p>Respectfully submitted,<\/p>\n<p>Stephen Stanton<\/p>\n<p>Proposal for Establishment of a Library Assembly, 3\/10\/09<\/p>\n<p>I.\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Charge<\/p>\n<p>A.\u00a0\u00a0\u00a0\u00a0\u00a0 The Library Assembly will serve as a communications group and forum to share information across units. It is advisory to the Director of Libraries.\u00a0\u00a0 Operational matters may be discussed as informational items when presented by members of other internal library groups.\u00a0 Matters that need decisions or actions will be referred to the appropriate library entity. The Chair or the Library Director may poll the Assembly, but it is a non-voting group.<\/p>\n<p>B.\u00a0\u00a0\u00a0\u00a0\u00a0 All members of the Assembly are responsible to communicate reports of the Assembly discussions to their respective areas and to solicit information and questions from those areas for presentation to the Assembly as needed.<\/p>\n<p>II.\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Membership<\/p>\n<p>A.\u00a0\u00a0\u00a0\u00a0\u00a0 The group shall consist of representatives from within the MU Libraries. Representation is defined in Appendix A.<\/p>\n<p>B.\u00a0\u00a0\u00a0\u00a0\u00a0 \u00a0Members shall be elected each June to staggered three-year terms, with all terms beginning July 1 and ending June 30. (In the first year establishment phase, elections should occur shortly after the establishment of the Assembly. Those elected will draw lots for length of terms).<\/p>\n<p>C.\u00a0\u00a0\u00a0\u00a0\u00a0 If for some reason an elected member cannot attend a meeting or meetings, an alternate shall be designated by the respective Department Head.<\/p>\n<p>D.\u00a0\u00a0\u00a0\u00a0\u00a0 All benefits-eligible staff and faculty members are eligible to serve and each will be listed on the annual ballot if not already an elected member. The Administrative Office shall provide ballots each June in consultation with the Assembly officers. Assembly members are elected by simple plurality of votes cast.<\/p>\n<p>III.\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Ex-Officio members<\/p>\n<p>All members of the Library Management Team are ex-officio members of the Assembly.<\/p>\n<p>IV.\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Officers<\/p>\n<p>A. \u00a0\u00a0 The Assembly shall have three officers: Chair, Vice-chair and Recorder. The Assembly members shall elect from within their membership two officers each year, a Vice-chair\/Chair-elect and a Recorder, each for a one-year term.\u00a0 The Vice-chair will succeed to the Chair each June, and serve one year as Chair. (The first year a Chair will also need to be elected)<\/p>\n<p>B. \u00a0\u00a0 Duties of the Chair are to officiate at meetings, set a monthly meeting agenda in consultation with the Library Director, and to ensure orderly operation of the Assembly.\u00a0 The Chair may not serve consecutive terms, but may be re-elected after a break in service from Assembly office.<\/p>\n<p>C.\u00a0\u00a0\u00a0 Duties of the Vice-chair are to assist the Chair, officiate in his or her absence and to solicit information from committees and task forces as needed.<\/p>\n<p>D. \u00a0\u00a0 Duties of the recorder are to take minutes at meetings and distribute previous minutes no later than one week after each meeting. Current agendas must be sent to members at least three days before meetings. The Recorder will forward approved minutes to the Communications Officer for publication in News Notes and posting on the Library web pages. He or she will also inform the Library Administrative Office of the need to hold elections each June. The Recorder will serve one year and may be re-elected.<\/p>\n<p>V.\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Meetings<\/p>\n<p>A.\u00a0\u00a0\u00a0\u00a0\u00a0 Meetings will be held monthly and scheduled by the Chair in consultation with the Director, and follow appropriate rules of order.<\/p>\n<p>B.\u00a0\u00a0\u00a0\u00a0\u00a0 Each meeting will include time for announcements and the opportunity for discussion by members. Other university staff and campus offices may be invited to report as desired.<\/p>\n<p>C.\u00a0\u00a0\u00a0\u00a0\u00a0 All meetings are open meetings, but guests wishing to speak must contact the Chair in advance of the meeting.<\/p>\n<p>VI.\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Staff Representative Committee and MULAC liaison<\/p>\n<p>A.\u00a0\u00a0\u00a0\u00a0\u00a0 The Vice-chair shall communicate as needed with the Staff Representative Committee Chair.<\/p>\n<p>B.\u00a0\u00a0\u00a0\u00a0\u00a0 The Vice-chair shall communicate as needed with the MULAC chair. The two groups are separate, cooperating groups with different functions.<\/p>\n<p>VII.\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Assessment<\/p>\n<p>A.\u00a0\u00a0\u00a0\u00a0\u00a0 The elected officers and the Library Management Team will seek broad input to assist in evaluating the effectiveness of the Library Assembly after each year of operation.<\/p>\n<p>B.\u00a0\u00a0\u00a0\u00a0\u00a0 Those officers and Library Management Team will report the results of the evaluation to all staff. They will make recommendations and seek suggestions for the future operation of the Assembly.<\/p>\n<p>Appendix A:\u00a0 Library Assembly representation 3\/1\/10<\/p>\n<p>\u201cEach department shall have one representative\u201d cf. Assembly Proposal<\/p>\n<p>Department is defined as the first subdivision directly under a division head (currently Mike, Ann, Deb, Jim)<\/p>\n<p>Representation:\u00a0 One member each elected from:<\/p>\n<p>Reference (includes Gov Docs)<\/p>\n<p>Access (ILL, Circ, UMLD)<\/p>\n<p>Cataloging<\/p>\n<p>Acquisitions (includes Physical Processing<\/p>\n<p>Branches (except HSL)<\/p>\n<p>HSL<\/p>\n<p>Administration (Development, Business manager, HR, PR, other)<\/p>\n<p>Archives<\/p>\n<p>Security<\/p>\n<p>Members of LMT (Ex-officio)<\/p>\n<p>SRC Chair (Ex-officio)<\/p>\n<p>MULAC Chair (Ex-officio)<\/p>\n<p><strong> <\/strong><\/p>\n<p><strong> Newly-elected members:<\/strong><\/p>\n<p>Alla Barabtarlo\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Special Collections\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 2010-11<\/p>\n<p>Suzy Bent\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0  Cataloging\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 2010-11<\/p>\n<p>Laura Buck\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Health Sciences\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 2010-13<\/p>\n<p>Gary Cox\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0  Archives\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 2010-12<\/p>\n<p>June DeWeese\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0  Access Services\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 2010-13<\/p>\n<p>Cathy Heckmaster\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0  Administration\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 2010-12<\/p>\n<p>Kat Koehn\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0  Security\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 2010-13<\/p>\n<p>PT Martin\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0  LTS\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 2010-13<\/p>\n<p>Will McCrary\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0  Engr\/Math\/Journalism\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 2010-12<\/p>\n<p>Stephen Stanton\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0  Reference\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 2010-12<\/p>\n<p>Bette Stuart\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0  Acquisitions\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 2010-11<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Present:\u00a0 Gary Cox, Cathy Heckmaster, PT Martin, June DeWeese, Laura Buck, Stephen Stanton, Will McCrary, Jim Cogswell, Suzy Bent, Kat Koehn, Bette Stuart Agenda: Review the Charge (consult Charge document, below). Discuss organization and future meetings. Stephen Stanton was appointed<span class=\"ellipsis\">&hellip;<\/span><\/p>\n<div class=\"read-more\"><a href=\"https:\/\/library.missouri.edu\/newsnotes\/2010\/08\/20\/library-assembly-minutes-july-27\/\">Read more <span class=\"screen-reader-text\">Library Assembly Minutes, July 27<\/span><span class=\"meta-nav\"> &#8250;<\/span><\/a><\/div>\n<p><!-- end of .read-more --><\/p>\n","protected":false},"author":32,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":"","_links_to":"","_links_to_target":""},"categories":[31],"tags":[],"class_list":["post-2366","post","type-post","status-publish","format-standard","hentry","category-library-assembly"],"acf":[],"publishpress_future_action":{"enabled":false,"date":"2026-04-15 06:23:43","action":"change-status","newStatus":"draft","terms":[],"taxonomy":"category","extraData":[]},"publishpress_future_workflow_manual_trigger":{"enabledWorkflows":[]},"_links":{"self":[{"href":"https:\/\/library.missouri.edu\/newsnotes\/wp-json\/wp\/v2\/posts\/2366","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/library.missouri.edu\/newsnotes\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/library.missouri.edu\/newsnotes\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/library.missouri.edu\/newsnotes\/wp-json\/wp\/v2\/users\/32"}],"replies":[{"embeddable":true,"href":"https:\/\/library.missouri.edu\/newsnotes\/wp-json\/wp\/v2\/comments?post=2366"}],"version-history":[{"count":0,"href":"https:\/\/library.missouri.edu\/newsnotes\/wp-json\/wp\/v2\/posts\/2366\/revisions"}],"wp:attachment":[{"href":"https:\/\/library.missouri.edu\/newsnotes\/wp-json\/wp\/v2\/media?parent=2366"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/library.missouri.edu\/newsnotes\/wp-json\/wp\/v2\/categories?post=2366"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/library.missouri.edu\/newsnotes\/wp-json\/wp\/v2\/tags?post=2366"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}