Quick View:<\/p>\n
<\/p>\n
I.\u00a0 \u00a0\u00a0General information<\/p>\n
II. \u00a0\u00a0Note item number on label<\/p>\n
III.\u00a0 Check off and date stamp<\/p>\n
IV.\u00a0 Barcoding and Distribution<\/p>\n
\u00a0<\/b><\/p>\n
Details:<\/p>\n
<\/p>\n
I.\u00a0 <\/b>General Information<\/p>\n
A.\u00a0 Maps will arrive in one of four packages:\u00a0 12\u201d box with non-separates; tubes; triangular boxes;large white envelopes.<\/p>\n
<\/p>\n
B.\u00a0 Folded maps such as nature trail guides and park brochures\/maps, which usually \u00a0arrive in 12\u201d boxes, are monographs, as are one-page (8 \u00bd\u201dx11\u201d paper) maps.\u00a0 They stay in Ellis.<\/p>\n
<\/p>\n
C.\u00a0 Folded maps from the FAA, the NTSB and nautical charts (intracoastal waterways), also in arriving in 12\u201d boxes, are serials.\u00a0 They stay in Ellis.<\/p>\n
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D.\u00a0 Maps arriving in triangular boxes and marked as USGS maps go to the Geology Library.<\/p>\n
<\/p>\n
E.\u00a0 Maps arriving in tubes (usually part of a separates shipment) are often serials.\u00a0 Exceptions include maps from the Census Bureau.\u00a0 All stay in Ellis.<\/p>\n
<\/p>\n
II.\u00a0 Note item number<\/p>\n
A. Maps arriving in tubes may have an item number on the address label.\u00a0 The item number follows the convention of yyyy-####-letter, where #### is the four digit shipment number; e.g. 2008-0026-L.\u00a0 There are four known letter designations.\u00a0 \u2018B\u2019 indicates coast survey maps; \u2018L\u2019 indicates FAA maps; \u2018K\u2019 indicates Census Bureau maps; \u2018S\u2019 indicates a separates shipment.\u00a0 (N.B.\u00a0 As of 3\/2009, this convention seems to have ceased.\u00a0 This section is being retained in case the FDLP decides to resume labeling this way.)<\/p>\n
<\/p>\n
B. Take careful note of this item number as it will help you in determining whether a map is \u00a0a serial or monograph, and helps dictate where to place the date stamp.<\/p>\n
<\/p>\n
III.\u00a0 Check and stamp<\/p>\n
A. Maps arriving in 12\u201d boxes should be processed as any other non-separate document.\u00a0 See the section \u201cChecking in the items (overview)\u201d for a full explanation.<\/p>\n
<\/p>\n
B. When you open a tube or box of maps, unroll the maps onto a desk and secure both ends with a weight.\u00a0 The maps should run the width of the desk, so that they do not hang over the edge.\u00a0 Within a shipment, maps will not all be oriented the same direction; it is up to you whether to rearrange them or not.<\/p>\n
<\/p>\n
C.\u00a0 The shipping lists for tube maps will usually be a separates list, which arrives in a 12\u201d box.\u00a0 On the rare occasions that a tube map is part of a non-separate shipment, the map will be listed on the shipping list of which it is part.\u00a0 USGS maps will have a shipping list included in the box (they will also have a packing list; ignore this list, but do not discard it).<\/p>\n
<\/p>\n
There is usually only one copy of the shipping list; make one copy of the list for USGS maps.<\/p>\n
<\/p>\n
Date stamp the shipping list(s).<\/p>\n
<\/p>\n
D. For each map, find the title box on the map, and check off the corresponding title on the shipping list.\u00a0 You must be very careful to match titles exactly since many maps are simply different portions of one larger area.\u00a0 For tube maps and nautical charts, you will be aided if you look along the margins of the map for a\u00a0 5-digit number.\u00a0 This number corresponds to the portion of the SuDoc number that is just before the year.\u00a0 For example, if the SuDoc number is C55.418\/7:12263\/2007, where 2007 is the year, the part of the number that should match the number on your map is 12263.<\/p>\n
<\/p>\n
E. For coastal survey maps, if the map is printed horizontally, place the date stamp on the bottom edge, near the center.\u00a0 If the map is printed vertically, place the date stamp on the left-hand margin, in the lower quarter of the margin.\u00a0 \u00a0Place a \u201cNot for Navigation\u201d stamp near the date stamp.<\/p>\n
F. For maps from the FAA, place the date stamp in the title box, being sure not to cover printed information. \u00a0If there is not room in the title box, search for an empty section in the bottom margin. \u00a0Place a \u201cNot for Navigation\u201d stamp near the date stamp.<\/p>\n
G. For maps from the Census Bureau, place the date stamp according to the orientation of the map, as on coastal surveys.<\/p>\n
<\/p>\n
H. Date stamp USGS maps according to their orientation, as on coastal surveys.<\/p>\n
<\/p>\n
I. At all times, be careful that you do not cover printed information.<\/p>\n
<\/p>\n
IV.\u00a0 Barcoding and Distribution<\/p>\n
A.\u00a0 Maps with SuDoc numbers beginning with PREX (arriving with \u2013P shipping lists) and I19 will have barcodes.\u00a0 Place the barcode for maps with a barcode on the same edge on which you placed the stamps (the back cover for trail guides), then place the items on the New Monograph DOCS shelf in Physical Processing.<\/p>\n
<\/p>\n
B.\u00a0 FAA and NTSB maps will not have barcodes; give them immediately to Serials Check-in.<\/p>\n
<\/p>\n
C.\u00a0 Send all other maps to Cataloging, along with a copy of the shipping list.<\/b><\/p>\n
\u00a0<\/b><\/p>\n
D.\u00a0 Place the checked copy of the shipping list for maps on the Docs shelf for pick up.\u00a0 Send a copy of the USGS shipping list, along with the packing list for those maps, to the Geology Library.<\/p>\n","protected":false},"excerpt":{"rendered":"
Government Documents Map Processing Quick View: I.\u00a0 \u00a0\u00a0General information II. \u00a0\u00a0Note item number on label III.\u00a0 Check off and date stamp IV.\u00a0 Barcoding and Distribution \u00a0 Details: I.\u00a0 General Information A.\u00a0 Maps will arrive in one of four packages:\u00a0 12\u201d box with non-separates; tubes; triangular boxes;large white envelopes. B.\u00a0 Folded maps such […]<\/p>\n","protected":false},"author":113,"featured_media":0,"parent":1088,"menu_order":0,"comment_status":"closed","ping_status":"open","template":"","meta":{"_acf_changed":false,"footnotes":"","_links_to":"","_links_to_target":""},"class_list":["post-1099","page","type-page","status-publish","hentry"],"acf":[],"publishpress_future_action":{"enabled":false,"date":"2026-04-23 05:23:12","action":"change-status","newStatus":"draft","terms":[],"taxonomy":"","extraData":[]},"publishpress_future_workflow_manual_trigger":{"enabledWorkflows":[]},"_links":{"self":[{"href":"https:\/\/library.missouri.edu\/acquisitions\/wp-json\/wp\/v2\/pages\/1099","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/library.missouri.edu\/acquisitions\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/library.missouri.edu\/acquisitions\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/library.missouri.edu\/acquisitions\/wp-json\/wp\/v2\/users\/113"}],"replies":[{"embeddable":true,"href":"https:\/\/library.missouri.edu\/acquisitions\/wp-json\/wp\/v2\/comments?post=1099"}],"version-history":[{"count":1,"href":"https:\/\/library.missouri.edu\/acquisitions\/wp-json\/wp\/v2\/pages\/1099\/revisions"}],"predecessor-version":[{"id":1447,"href":"https:\/\/library.missouri.edu\/acquisitions\/wp-json\/wp\/v2\/pages\/1099\/revisions\/1447"}],"up":[{"embeddable":true,"href":"https:\/\/library.missouri.edu\/acquisitions\/wp-json\/wp\/v2\/pages\/1088"}],"wp:attachment":[{"href":"https:\/\/library.missouri.edu\/acquisitions\/wp-json\/wp\/v2\/media?parent=1099"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}