Scans and Imaging Services

The Special Collections & Rare Books Department provides duplication services for items from the collections, but reserves the right to restrict reproduction of materials due to condition, size, copyright, staff availability or donor requirements.

Ordering Copies and Scans for Personal Use

See available Services and Prices below.

To request reproductions from books, printed, or archival materials, please complete a Request for Scans or Photocopies for Personal Use.

For fastest service, contact a staff member at with your request.  After confirming fees, please mail the request form and payment to:

Special Collections and Rare Books
401 Ellis Library
Columbia, MO 65201

Request forms and payment must be received before scans or photocopies can be delivered.


Scans and photographs of books, images, and archival materials must always be made by staff members and will incur the charges as stated in the Reproduction Price List.  Our digital imaging equipment allows resolutions up to 600dpi.  Files can be delivered in a variety of formats.

Special Collections & Rare Books staff does not perform complex image manipulations or supply bibliographical references for duplicated images.

Reproduction Price List

Digital scan: $5.00 per image

Document Delivery Charge:

  • Email (low-res only), download, pick up using personal flash drive: no charge
  • CD-R: $1.00 per disc

Mailing & Handling Charge:

$2.50 per package if there are fewer than 50 copies.

Mailing and handling charges include mailing within the U.S. for orders under 50 copies. Charges increase proportionately for orders in excess of 50 copies. Charges for international mailing depend upon specific destinations.

Microfilm, microfiche, and micro-opaque copiers and digital scanners are available for patron use at no charge in the Special Collections Department. Patrons must make their own microfilm and microfiche copies.  Distance patrons may request microforms via interlibrary loan.  Accommodations will be made for patrons with disabilities.

Duplication Policies

Copyright compliance is the user’s responsibility.  Special Collections does not hold copyright for most of the items in its collections.  Staff will not advise on the copyright status of works produced after 1922. When the condition of the material permits, Special Collections personnel will provide duplication services according to the University of Missouri’s Collected Rules and Regulations 100.010: Use of Copyrighted Materials in Teaching and Research.

Materials we will not copy

Special Collections staff will not make copies from the following collections under any circumstances.

  • Sanborn Maps.  Digital copies of Sanborn Maps produced prior to 1923 are available online in the University of Missouri Digital Library. For later years, contact Environmental Data Resources, Inc. for copies.
  • Photocopied correspondence in the Mary Lago Collection.  The majority of the correspondence collected by Lago is in the form of photocopies, and rights may reside with the original holding institution.  It is the user’s responsibility to identify holding institutions and secure copies and permissions.

Special Collections staff will not make copies of the following types of works unless the patron has written authorization from the copyright holder.

  • Complete copies of works produced after 1922.
  • Unpublished works such as theses, dissertations, papers, class notes, and exams

Warning Concerning Copyright Restrictions

The copyright law of the United States (Title 17, United States code) governs the making of photocopies or other reproductions of copyrighted material. Under certain conditions specified in the law, libraries and archives are authorized to furnish a photocopy or other reproduction. One of these specified conditions is that the photocopy or reproduction is not to be "used for any purpose other than private study, scholarship, or research." If a user makes a request for, or later uses, a photocopy or reproduction for purposes in excess of "fair use," the user may be liable for copyright infringement. This institution reserves the right to refuse to accept a copying order if, in its judgment, fulfillment of the order would involve violation of the copyright law.

More information on copyright law

Permission to Publish or Display

For more information, see Publishing Special Collections Materials.